Board of Education - April 23, 2025 - Agenda, Minutes

Dinner will be provided.

1. Call to order President Green
2. April 9, 2025 Linkage Meeting with School-Based Parent Groups Debrief President Green
3. Board of Education Teacher Awards Discussion President Green
4. Agenda Review President Green
5. Adjourn President Green

Date of Notice: April 17, 2025

Dinner was provided.

1. Call to order: 6:01 p.m. Director Alvarado, Director Carbajal, Director Conn, Director Green, Director Thomas, Director Trujillo, and Director Wilhelm were present for the entire study session.
2. April 9, 2025 Linkage Meeting with School-Based Parent Groups Debrief
3. Board of Education Teacher Awards Discussion
4. Agenda Review
5. Adjourn: 6:46 p.m.

1. CALL TO ORDER President Green All matters noticed on this agenda, in any category, may be considered for action as listed. Any item not so noticed may not be considered. Items listed on this agenda may be considered in any order, at the discretion of the chairperson.
2. PLEDGE OF ALLEGIANCE President Green ROLL CALL FOR ATTENDANCE (Policy Reference: 2.C) President Green
3. COMMITMENT TO GOVERNING STYLE President Green The Board will govern lawfully, observing Policy Governance principles, with an emphasis on (a) outward vision rather than internal preoccupation, (b) encouragement of diversity in viewpoints, (c) strategic leadership more than administrative detail, (d) clear distinction of Board and chief executive roles, (e) collective rather than individual decisions, (f) future rather than past or present, and (g) governing proactively rather than reactively.
4. APPROVAL OF AGENDA President Green Recommended motion: “Move to approve the agenda dated April 23, 2025 as presented.” ROLL CALL FOR VOTE (Policy Reference: 2.C) President Green
5. PRESENTATION TO THE BOARD President Green Ryan Roth, Events and Public Relations Coordinator will be presenting the Board with a check that represents the collective donations made on behalf of new customers of ALLO Fiber. From November through December 2024, these new customers designated 27J Schools as their preferred recipient. For each new sign-up, ALLO Fiber contributed $50 to the District, resulting is this total donation.
6. BOARD OF EDUCATION RECOGNITIONS President Green The Board of Education would like to recognize the following staff member as recipients of the 27J Believer Award for being “A Good Egg”.
   Administration:
   Gita Patel - Workforce Development & Recruitment Coordinator
   Becky Terlizzi - District Special Education Coordinator
   Krista Dean, Teren Cabrera, and Brandy Dunaway - Stuart Middle School Administration Team
   Certified:
   Rachel Zierlein - 5th Grade Teacher – Discovery Magnet School
   Elisabeth Patch - 8th Grade Math Teacher – Vikan Middle School
   Artis Jacobsen - 3rd Grade Teacher – Reunion Elementary School
   Ted Halbert - English Teacher – Brighton High School
   Annabel Falla - Social Worker – South Elementary
   Classified:
   Mathias Talarico - Campus Supervisor – Pennock Elementary School
   Michelle Nelson - Nutrition Services Manager – Prairie View High School
   Karen Coronado Radovich - CLD Paraprofessional – Overland Trail Middle School
   Amanda Lucero - School Secretary – Pennock Elementary School
   Carlos Gasca - Athletic Wing Custodian – Prairie View Middle School
   Groups:
   Julie Martin, Lupitah Medrano Perez, and Esme Amparan – Front Office Team at Brantner Elementary
   School
   A brief reception will occur to honor the award winners.
7. 2015/2021 BOND OVERSIGHT COMMITTEE PRESENTATION President Green The Board of Education will be presented with a report from the 2015/2021 Bond Oversight committee. A committee member will present the report. Recommended motion: “Move to accept the report from the 2015/2021 Bond Oversight committee as presented.”
   ROLL CALL FOR VOTE (Policy Reference: 2.C) President Green
8. 2022 MILL LEVY OVERRIDE OVERSIGHT COMMITTEE PRESENTATION President Green The Board of Education will be presented with the report from the 2022 Mill Levy Override Oversight committee. Co-Chairperson Michael Kouba will present the report. Recommended motion: “Move to accept the report from the 2022 Mill Levy Override Oversight committee as presented.” ROLL CALL FOR VOTE (Policy Reference: 2.C) President Green
9. STUDENT ADVISORY COUNCIL MONTHLY REPORT Superintendent Pierce Members of the student advisory council will present information regarding their Bylaws, and their Operational Guidelines and Handbook.
10. S.P.E.A.K. WEEK PROCLAMATION President Green The Board of Education will consider approving Proclamation Number Three 2024-2025 declaring the week of April 28, 2025 thru May 3, 2025 as Suicide Prevention Education Awareness and Knowledge (S.P.E.A.K) Week. This is the 13 annual S.P.E.A.K. week. (Enclosure) The proclamation will be read by Director Trujillo. Recommended Motion: “Move to approve Proclamation Number Three 2024-2025 declaring the week of April 28, 2025 thru May 3, 2025 as S.P.E.A.K. week.” ROLL CALL FOR VOTE (Policy Reference: 2.G.1) President Green
11. SUPERINTENDENT’S REPORT Superintendent Pierce Superintendent Will Pierce will report on activities throughout the District.
12. MATTERS OF PUBLIC COMMENT President Green
    The Board will now hear public comment on the following topics that have been indicated on the sign-in sheet. A reminder that this Board meeting is a business meeting held in public not a public meeting. The Board hears public comment to learn about the preferences and concerns of our community. Therefore, tonight we will listen. We are prohibited by state law to take any action on the items because law requires formal public notice prior to any action on an agenda item. During our next meeting, if appropriate, we will consider your comments in our discussion, and we will ask that the Superintendent attempt to find an answer for any of your questions by that time.
    The Board welcomes the comments of our community members, but to ensure that everyone will have an opportunity to participate, we have a few ground rules we ask you to follow:
    • Anyone intending to address the Board should sign the speaker sign-in sheet. I will call speakers in the order in which they signed in.
    • Speakers’ comments are limited to three minutes.
    • If more than one person wishes to speak on the same topic, we ask that the speaker limit their comments to only new information. We ask that you do not repeat views already expressed by other speakers, although we cannot prevent you from doing so.
    • We ask you to refrain from making complaints or negative comments against individual students or District employees; however, we cannot prevent you from doing so. Such complaints and comments should be addressed first at the classroom or school level, and then if still unresolved, to the Superintendent.
    • Disturbing good order by inappropriate language or gestures is grounds for removal from the meeting. We thank you in advance for your participation tonight.
13. CONSENT AGENDA (Policy References: 2.C) President Green
    All matters listed under Consent Agenda are operational matters about which the Board has governing policies, implementation of which is delegated to the Superintendent. They will be enacted in one motion by category in the order listed below. There will be no discussion of these items prior to the time the Board of Directors vote on the motion, unless members of the board, staff or public, request specific items to be discussed separately and/or removed from this section.
    Any member of the public who wishes to discuss Consent Agenda items should notify the President of the Board at the time requested and be recognized by invitation of the President to address the Board. a. Approval of Board of Education minutes dated March 12, 2025 Study Session and Regular Meeting, and the April 9, 2025 Linkage Meeting with School-Based Parent Groups Minutes (Enclosures) b. Approval of personnel items on memorandum dated April 16, 2025, and Resolution Number Seven 2024-2025 Non-Renewal of Contracts of Probationary Teachers (Confidential Enclosures) c. Approval of Resolution Number Eight 2024-2025, requesting the transfer of $1.6 million of the Cashin-Lieu of Land Dedication Fees held by the City of Commerce City for the construction of Rocky Vista High School (Enclosure)
    Recommended Motion: “Move to approve the consent agenda as presented.”
    ROLL CALL FOR VOTE (Policy Reference: 2.C) President Green
14. GOVERNANCE PROCESS THAT SUPPORTS OUR GLOBAL GOALS President Green
    1. Ownership Linkage – Members: Director Carbajal and Director Conn
    2. Board Education – Members: Director Conn and Director Thomas
    3. Board Committees
       1. Facility Planning Advisory Committee – Member: Director Green
       2. Capital Facility Fee Foundation – Members: Director Alvarado, Director Conn, and Director Trujillo
       3. Rocky Mountain Risk – Member: Director Carbajal
       4. The 27J Believers – Members: Director Green and Director Thomas
       5. Commerce City and School District 27J Use Tax Committee – Members: Director Green and Director Wilhelm vi. 2015/2021 Bond Oversight Committee – Members: Director Alvarado and Director Thomas
       6. 2022 Mill Levy Override Oversight Committee – Members: Director Thomas and Director Wilhelm
       7. Brighton Youth Commission – Member: Director Trujillo
    4. Other Matters of Information for the Board
15. EXPECTATIONS OF THE BOARD (Policy Reference 4.E) Superintendent Pierce
    1. Board acts to accept/reject the following reports due/submitted since last meeting. (ADDENDUM “A”) None at this time.
    2. Chief Operations Officer Terry Lucero will present the Expectation of the Board Report through 3.E Asset Protection. (Separate Enclosure) Recommended motion: “Move to accept the Expectations of the Board Report through 3.E Asset Protection as conveying reasonable interpretation of the executive limitations.” ROLL CALL FOR VOTE (Policy Reference: 2.G.1) President Green
    3. Policy Review Schedule
       1. April 23, 2025 3.E Asset Protection
       2. May 28, 2025 3.A Treatment of Students/Public
       3. June 11, 2025 3.F Financial Planning/Budgeting
       4. August 27, 2025 3.0 Global Executive Constraint
       5. September 24, 2025 1.3 School Academic Dashboard
          3.J Charter Schools
       6. October 22, 2025 3.D Financial Condition & Activities Internal
       7. November 12, 2025 3.H Emergency Executive Succession
       8. December 10, 2025 3.I Board Awareness and Support
          3.D External Financial Condition & Activities
       9. January 28, 2026 3.C Treatment of Faculty/Staff/Volunteers
          3.D Internal Financial Condition and Activities
       10. February 25, 2026 1.1 Graduation Rate
           1.2 Post Secondary Readiness (3E’s)
           3.B Treatment of Parents/Guardians
       11. March 11, 2026 1.4 School Social Emotional Learning Dashboard (Good Humans)
           3.G Compensation & Benefits
16. SCHEDULE OF MEETINGS
    April 29, 2025 6:00 p.m. 5th TUESDAY Joint Meeting with Commerce City Council Members
    27J Schools to Host
    Lois Lesser Board and Conference Room
    1850 Egbert Street, Suite 120
    Brighton, CO 80601
    May 14, 2025 5:30 p.m. Linkage or Planning Session
    Lois Lesser Board and Conference Room
    1850 Egbert Street, Suite 120
    Brighton, CO 80601
    May 28, 2025 5:30 p.m. Study Session
    7:00 p.m. Regular Meeting
    Lois Lesser Board and Conference Room
    1850 Egbert Street, Suite 120
    Brighton, CO 80601
    June 11, 2025 5:30 p.m. Study Session
    7:00 p.m. Regular Meeting
    Lois Lesser Board and Conference Room
    1850 Egbert Street, Suite 120
    Brighton, CO 80601
    Note: Only Regular Meeting of the Month
    July 30, 2025 5:30 p.m. Linkage Meeting with 27J Schools Principals
    Lois Lesser Board and Conference Room
    1850 Egbert Street, Suite 120
    Brighton, CO 80601
17. BOARD MEETING EVALUATION The next quarterly meeting evaluation will be at the June 11, 2025. Director Alvarado will present the evaluation.
18. CLOSING COMMENTS
19. ADJOURNMENT

Date of Notice: April 17, 2025

1. CALL TO ORDER: 7:04
2. PLEDGE OF ALLEGIANCE Director Alvarado, Director Carbajal, Director Conn, Director Green, Director Thomas, Director Trujillo, and Director Wilhelm were present for the entire meeting.
3. COMMITMENT TO GOVERNING STYLE
   Director Green read the following statement: The Board will govern lawfully, observing Policy Governance principles, with an emphasis on (a) outward vision rather than internal preoccupation, (b) encouragement of diversity in viewpoints, (c) strategic leadership more than administrative detail, (d) clear distinction of Board and chief executive roles, (e) collective rather than individual decisions, (f) future rather than past or present, and (g) governing proactively rather than reactively.
4. APPROVAL OF AGENDA Motion by Director Carbajal, seconded by Director Alvarado to approve the agenda dated April 23, 2025 as presented. Roll Call Vote: all ayes
5. PRESENTATION TO THE BOARD
   Ryan Roth, Events and Public Relations Coordinator introduced Bob Beiersdorf, Colorado General Manager both from ALLO Fiber. Together, they presented the Board with a check in in the amount of $2,600. This check that represents the collective donations made on behalf of new customers of ALLO Fiber. From November through December 2024, these new customers designated 27J Schools as their preferred recipient. For each new sign-up, ALLO Fiber contributed $50 to the District, resulting is this total donation.
6. BOARD OF EDUCATION RECOGNITIONS
   The Board of Education recognized the following staff member as recipients of the 27J Believer Award for being “A Good Egg”.
   Administration:
   Gita Patel - Workforce Development & Recruitment Coordinator
   Becky Terlizzi - District Special Education Coordinator
   Krista Dean, Teren Cabrera, and Brandy Dunaway - Stuart Middle School Administration Team
   Certified:
   Rachel Zierlein - 5th Grade Teacher – Discovery Magnet School
   Elisabeth Patch - 8th Grade Math Teacher – Vikan Middle School
   Artis Jacobsen - 3rd Grade Teacher – Reunion Elementary School
   Ted Halbert - English Teacher – Brighton High School
   Annabel Falla - Social Worker – South Elementary
   Classified:
   Mathias Talarico - Campus Supervisor – Pennock Elementary School
   Michelle Nelson - Nutrition Services Manager – Prairie View High School
   Karen Coronado Radovich - CLD Paraprofessional – Overland Trail Middle School
   Amanda Lucero - School Secretary – Pennock Elementary School
   Carlos Gasca - Athletic Wing Custodian – Prairie View Middle School
   Groups:
   Julie Martin, Lupitah Medrano Perez, and Esme Amparan – Front Office Team at Brantner Elementary School
   A brief reception occurred at 7:46 p.m. to honor the award winners.
   The meeting reconvened at 7:59 p.m. Director Thomas and Director Trujillo were not present at the time the meeting reconvened. All other Board members were present. Director Thomas returned to the meeting at 8:04 p.m.
7. 2015/2021 BOND OVERSIGHT COMMITTEE PRESENTATION The Board of Education was presented with a report from the 2015/2021 Bond Oversight committee. Committee Member, and Former Board of Education Member Kevin Kerber presented the report. Motion by Director Wilhelm, seconded by Director Carbajal to accept the report from the 2015/2021 Bond Oversight committee as presented. Roll Call Vote: all ayes This vote did not include Director Trujillo.
8. 2022 MILL LEVY OVERRIDE OVERSIGHT COMMITTEE PRESENTATION
   The Board of Education was presented with the report from the 2022 Mill Levy Override Oversight committee. Co-Chairperson Victoria Villarreal presented the report.
   Motion by Director Wilhelm, seconded by Director Thomas to accept the report from the 2022 Mill Levy Override Oversight committee as presented. Roll Call Vote: all ayes
   This vote did not include Director Trujillo.
   Director Trujillo returned to the meeting at 8:18 p.m.
9. STUDENT ADVISORY COUNCIL MONTHLY REPORT
   Members of the student advisory council presented information regarding their Bylaws, and their Operational Guidelines and Handbook.
10. S.P.E.A.K. WEEK PROCLAMATION
    The Board of Education considered approving Proclamation Number Three 2024-2025 declaring the week of April 28, 2025 thru May 3, 2025 as Suicide Prevention Education Awareness and Knowledge (S.P.E.A.K) Week. This is the 13th annual S.P.E.A.K. week. The Proclamation was read by Director Trujillo.
    Motion by Director Trujillo, seconded by Director Wilhelm to approve Proclamation Number Three 2024-2025 declaring the week of April 28, 2025 thru May 3, 2025 as S.P.E.A.K. week. Roll Call Vote: all ayes
11. SUPERINTENDENT’S REPORT Superintendent Will Pierce reported on activities throughout the District.
12. MATTERS OF PUBLIC COMMENT
    Name In/Out of District Topic
    David Pocklington In Transgender Bathroom Policy
    Janine Runfola In Literacy
    A recording of all public comments will be available at www.sd27j.org for 90 days.
    Director Conn left the meeting at 9:04 p.m. and did not return.
13. CONSENT AGENDA
    Motion by Director Carbajal, seconded by Director Wilhelm to approve the consent agenda as presented. Roll Call Vote: all ayes
    1. Approval of Board of Education minutes dated March 12, 2025 Study Session and Regular Meeting, and the April 9, 2025 Linkage Meeting with School-Based Parent Groups Minutes
    2. Approval of personnel items on memorandum dated April 16, 2025, and Resolution Number Seven 2024-2025 Non-Renewal of Contracts of Probationary Teachers
    3. Approval of Resolution Number Eight 2024-2025, requesting the transfer of $1.6 million of the Cash-in-Lieu of Land Dedication Fees held by the City of Commerce City for the construction of Rocky Vista High School
14. GOVERNANCE PROCESS THAT SUPPORTS OUR GLOBAL GOALS
    1. Ownership Linkage – Members: Director Carbajal and Director Conn: Director Carbajal reported the Board is reviewing the information received during the linkage meeting with parent groups for creating a Board goal or policy revision.
    2. Board Education – Members: Director Conn and Director Thomas - No Report
    3. Board Committees
       1. Facility Planning Advisory Committee – Member: Director Green – Director Green reported that no meeting has occurred since the last Board of Education meeting. The committee continues to review boundaries.
       2. Capital Facility Fee Foundation – Members: Director Alvarado, Director Conn, and Director Trujillo – Director Alvarado reported that there was a recent request for funds for the construction of Rocky Vista High School. The foundation is also providing signs for the foundation’s partners.
       3. Rocky Mountain Risk – Member: Director Carbajal – Director Carbajal reported that the staff has moved, and is now sharing space with Community Reach.
       4. The 27J Believers – Members: Director Green and Director Thomas – Awards were distributed tonight to “Egg-ceptional”, good eggs tonight.
       5. Commerce City and School District 27J Use Tax Committee – Members: Director Green and Director Wilhelm – The committee is meeting tomorrow. Due to work conflicts, Director Thomas will now replace Director Wilhelm on this committee.
       6. 2015/2021 Bond Oversight Committee – Members: Director Alvarado and Director Thomas – The Board received a report at tonight’s meeting.
       7. 2022 Mill Levy Override Oversight Committee – Members: Director Thomas and Director Wilhelm – The Board received a report at tonight’s meeting.
       8. Brighton Youth Commission – Member: Director Trujillo attended the Los Juntos - Together we are more, a local conference with the commission’s students. She described it as a great learning and listening opportunity.
    4. Other Matters of Information for the Board - None
15. EXPECTATIONS OF THE BOARD
    1. Board acts to accept/reject the following reports due/submitted since last meeting. (ADDENDUM “A”) None at this time.
    2. Chief Operations Officer Terry Lucero presented the Expectation of the Board Report through 3.E Asset Protection. Motion by Director Carbajal, seconded by Director Trujillo to accept the Expectations of the Board Report through 3.E Asset Protection as conveying reasonable interpretation of the executive limitations. Roll Call Vote: all ayes
    3. Policy Review Schedule
       1. April 23, 2025 3.E Asset Protection
       2. May 28, 2025 3.A Treatment of Students/Public
       3. June 11, 2025 3.F Financial Planning/Budgeting
       4. August 27, 2025 3.0 Global Executive Constraint
       5. September 24, 2025 1.3 School Academic Dashboard
          3.J Charter Schools
       6. October 22, 2025 3.D Financial Condition & Activities Internal
       7. November 12, 2025 3.H Emergency Executive Succession
       8. December 10, 2025 3.I Board Awareness and Support 3.D External Financial Condition & Activities
       9. January 28, 2026 3.C Treatment of Faculty/Staff/Volunteers
          3.D Internal Financial Condition and Activities
       10. February 25, 2026 1.1 Graduation Rate
           1.2 Post Secondary Readiness (3E’s)
           3.B Treatment of Parents/Guardians
       11. March 11, 2026 1.4 School Social Emotional Learning Dashboard (Good Humans)
           3.G Compensation & Benefits
16. SCHEDULE OF MEETINGS
    April 29, 2025 6:00 p.m. 5th TUESDAY Joint Meeting with Commerce City
    Council Members
    27J Schools to Host
    Lois Lesser Board and Conference Room
    1850 Egbert Street, Suite 120
    Brighton, CO 80601
    May 14, 2025 5:30 p.m. Linkage or Planning Session
    Lois Lesser Board and Conference Room
    1850 Egbert Street, Suite 120
    Brighton, CO 80601
    May 28, 2025 5:30 p.m. Study Session
    7:00 p.m. Regular Meeting
    Lois Lesser Board and Conference Room
    1850 Egbert Street, Suite 120
    Brighton, CO 80601
    June 11, 2025 5:30 p.m. Study Session
    7:00 p.m. Regular Meeting
    Lois Lesser Board and Conference Room
    1850 Egbert Street, Suite 120
    Brighton, CO 80601
    Note: Only Regular Meeting of the Month
    July 30, 2025 5:30 p.m. Linkage Meeting with 27J Schools Principals
    Lois Lesser Board and Conference Room
    1850 Egbert Street, Suite 120
    Brighton, CO 80601
17. BOARD MEETING EVALUATION
    The next quarterly meeting evaluation will be at the June 11, 2025. Director Alvarado will present the evaluation.
18. CLOSING COMMENTS
19. ADJOURNMENT: 10:04 p.m.