Board of Education - August 28, 2024 - Agenda, Minutes, and Additional Documents

1. CALL TO ORDER - President Green

   All matters noticed on this agenda, in any category, may be considered for action as listed. Any item not so noticed may not be considered. Items listed on this agenda may be considered in any order, at the discretion of the chairperson.

2. PLEDGE OF ALLEGIANCE - President Green
   ROLL CALL FOR ATTENDANCE (Policy Reference: 2.C) - President Green
3. COMMITMENT TO GOVERNING STYLE - President Green

   The Board will govern lawfully, observing Policy Governance principles, with an emphasis on (a) outward vision rather than internal preoccupation, (b) encouragement of diversity in viewpoints, (c) strategic leadership more than administrative detail, (d) clear distinction of Board and chief executive roles, (e) collective rather than individual decisions, (f) future rather than past or present, and (g) governing proactively rather than reactively.

4. APPROVAL OF AGENDA - President Green

   Recommended motion: “Move to approve the agenda dated August 28, 2024 as presented.”

   ROLL CALL FOR VOTE(Policy Reference: 2.C) - President Green

5. BOARD RECOGNITION - President Green

   The Board of Education will present Superintendent Will Pierce with his 25-Year Service pin. - President Green

6. 2022 MILL LEVY OVERRIDE OVERSIGHT COMMITTEE PRESENTATION - President Green

   The Board of Education will be presented with the report from the 2022 Mill Levy Override Oversight committee. Committee Chairperson Victoria Villarreal will present the report.

   Recommended motion: “Move to accept the report from the 2022 Mill Levy Override Oversight committee as presented.”

   ROLL CALL FOR VOTE (Policy Reference: 2.C) - President Green

7. 2015/2021 BOND OVERSIGHT COMMITTEE PRESENTATION - President Green

   The Board of Education will be presented with a report from the 2015/2021 Bond Oversight committee. Committee Member At-Large Ramon Alvarado will present the report.

   Recommended motion: “Move to accept the report from the 2015/2021 Bond Oversight committee as presented.”

   ROLL CALL FOR VOTE (Policy Reference: 2.C) President Green

8. STUDENT ADVISORY COUNCIL MONTHLY REPORT - Superintendent Pierce

   Members of the student advisory council will present information regarding school activities.

9. SUPERINTENDENT’S REPORT - Superintendent Pierce

   Superintendent Will Pierce will report on activities throughout the District.

10. MATTERS OF PUBLIC COMMENT - President Green

    The Board will now hear public comment on the following topics that have been indicated on the sign-in sheet. A reminder that this Board meeting is a business meeting held in public not a public meeting. The Board hears public comment to learn about the preferences and concerns of our community. Therefore, tonight we will listen. We are prohibited by state law to take any action on the items because law requires formal public notice prior to any action on an agenda item. During our next meeting, if appropriate, we will consider your comments in our discussion, and we will ask that the Superintendent attempt to find an answer for any of your questions by that time.
    The Board welcomes the comments of our community members, but to ensure that everyone will have an opportunity to participate, we have a few ground rules we ask you to follow:

    • Anyone intending to address the Board should sign the speaker sign-in sheet. I will call speakers in the order in which they signed in.
    • Speakers’ comments are limited to three minutes.
    • If more than one person wishes to speak on the same topic, we ask that the speaker limit their comments to only new information. We ask that you do not repeat views already expressed by other speakers, although we cannot prevent you from doing so.
    • We ask you to refrain from making complaints or negative comments against individual students or District employees; however, we cannot prevent you from doing so. Such complaints and comments should be addressed first at the classroom or school level, and then if still unresolved, to the Superintendent.
    • Disturbing good order by inappropriate language or gestures is grounds for removal from the meeting.

    We thank you in advance for your participation tonight

11. CONSENT AGENDA (Policy References: 2.C) - President Green

    All matters listed under Consent Agenda are operational matters about which the Board has governing policies, implementation of which is delegated to the Superintendent. They will be enacted in one motion by category in the order listed below. There will be no discussion of these items prior to the time the Board of Directors vote on the motion, unless members of the board, staff or public, request specific items to be discussed separately and/or removed from this section.
    Any member of the public who wishes to discuss Consent Agenda items should notify the President of the Board at the time requested and be recognized by invitation of the President to address the Board.

    1. Approval of Board of Education minutes dated June 12, 2024 Study Session and Regular Meeting, July 29, 2024 and July 31, 2024 Linkage meetings with the 27J Student Advisory Council and the 27J Schools Principals, and August 14, 2024 Orientation and Regular Meeting minutes. (Enclosures)
    2. Approval of personnel items on memorandum dated August 21, 2024 (Confidential Enclosures)
    3. Authorize the Superintendent or his designees to negotiate the final terms of the proposed IGA extension concerning a Joint School Resource Officer Program with the City of Commerce City and to execute all necessary documents. (Enclosure and IGA information are separate attachments)
    4. Authorize the Superintendent or his designees to negotiate the final terms of the proposed the IGA concerning a Joint School Resource Officer Program with the City of Thornton for the 2024-2025 school year and to execute all necessary documents. (Enclosure and IGA information are separate attachments)

    Recommended Motion: “Move to approve the consent agenda as presented.”

    ROLL CALL FOR VOTE (Policy Reference: 2.C) - President Green

12. RESOLUTION FOR ISSUANCE FOR GENERAL OBLIGATION BONDS - President Green

    The Board of Education will consider approval of Resolution Number One 2024-2025 authorizing the issuance of General Obligation Bonds in the principal of $128,500,000. (Enclosure and Bond Resolution is a Separate Enclosure)

    Recommended Motion: … Move to approve Resolution Number One 2024-2025, and to authorize the Superintendent or the Chief Financial Officer to execute all necessary documents required to authorize the issuance of general obligation debt according to the terms of the resolution.

    ROLL CALL FOR VOTE (Policy Reference: 2.G.1)

13. GOVERNANCE PROCESS THAT SUPPORTS OUR GLOBAL GOALS - President Green
    1. Ownership Linkage – Members: Director Carbajal and Director Conn
    2. Board Education – Members: Director Conn and Director Thomas
    3. Board Committees
       • Facility Planning Advisory Committee – Member: Director Green
       • Capital Facility Fee Foundation – Members: Director Conn, Director Green, and Director Trujillo
       • Rocky Mountain Risk – Member: Director Carbajal
       • The 27J Believers – Members: Director Green and Director Thomas
       • Commerce City and School District 27J Use Tax Committee – Members: Director Green and Director Wilhelm
       • 2015/2021 Bond Oversight Committee – Members: Director Jensen and Director Thomas
       • 2022 Mill Levy Override Oversight Committee – Members: Director Thomas and Director Wilhelm
       • Brighton Youth Commission – Member: Director Jensen
    4. Other Matters of Information for the Board
14. EXPECTATIONS OF THE BOARD (Policy Reference 4.E) - Superintendent Pierce
    1. Board acts to accept/reject the following reports due/submitted since last meeting. (ADDENDUM “A”) None at this time.
    2. Superintendent Will Pierce will present the Expectation of the Board Report 3.0 Global Executive Constraint. (Separate Enclosure)
       Recommended motion: “Move to accept the Expectations of the Board Report 3.0 Global Executive Constraint as conveying reasonable interpretation of the executive limitations.”

       ROLL CALL FOR VOTE (Policy Reference: 2.G.1) - President Green

    3. Policy Review Schedule
       • August 28, 2024 3.0 Global Executive Constraint
       • September 25, 2024 1.3 School Academic Dashboard, 3.J Charter Schools
       • October 23, 2024 3.D Financial Condition & Activities Internal
       • November 13, 2024 3.H Emergency Executive Succession
       • December 11, 2024 3.I Board Awareness and Support, 3.D External Financial Condition & Activities
       • January 22, 2025 3.C Treatment of Faculty/Staff/Volunteers, 3.D Internal Financial Condition and Activities
       • February 26, 2025 1.1 Graduation Rate, 1.2 Post Secondary Readiness (3E’s), 3.B Treatment of Parents/Guardians
       • March 12, 2025 1.4 School Social Emotional Learning Dashboard (Good Humans), 3.G Compensation & Benefits
       • April 23, 2025 3.E Asset Protection
       • May 28, 2025 3.A Treatment of Students/Public
       • June 11, 2025 3.F Financial Planning/Budgeting
15. PROCLAMATION OF SEPTEMBER AS ATTENDANCE AWARENESS MONTH - President Green
    

    The Board of Education will consider approving Proclamation Number One 2024-2025 declaring September as Attendance Awareness Month. This is the tenth year that the Board of Education has approved this resolution promoting good attendance and recognizing how essential it is to student achievement and graduation. (Enclosure)

    The Proclamation may be read at this time.

    Recommended Motion: “Move to approve Proclamation Number One 2024-2025 as presented.”

    ROLL CALL FOR VOTE (Policy Reference: 2.G.1) President Green

16. SCHEDULE OF MEETINGS
    

    September 11, 2024 5:30 p.m. Linkage Meeting Planning Session
    Lois Lesser Board and Conference Room
    1850 Egbert Street, Suite 120
    Brighton, CO 80601
    September 25, 2024 5:30 p.m. Study Session
    7:00 p.m. Regular Meeting
    Lois Lesser Board and Conference Room
    1850 Egbert Street, Suite 120
    Brighton, CO 80601
    October 9, 2024 5:30 p.m. Linkage Meeting
    Group is To Be Determined
    Lois Lesser Board and Conference Room
    1850 Egbert Street, Suite 120
    Brighton, CO 80601
    October 23, 2024 5:30 p.m. Study Session
    7:00 p.m. Regular Meeting
    Lois Lesser Board and Conference Room
    1850 Egbert Street, Suite 120
    Brighton, CO 80601
    October 29, 2024 5:30 p.m. 5th Tuesday – Joint Meeting with City Council Members
    Host and Location are To Be Determined

17. BOARD MEETING EVALUATION
    

    Director Trujillo will present the quarterly meeting evaluation. This was postponed from the June 12, 2024 meeting.

18. CLOSING COMMENTS
19. ADJOURNMENT

1. CALL TO ORDER: 7:02 p.m.
2. PLEDGE OF ALLEGIANCE

   Director Carbajal, Director Conn, Director Green, Director Thomas, Director Trujillo, and Director Wilhelm was present for the entire regular meeting. Director Jensen was absent from this entire regular meeting.

3. COMMITMENT TO GOVERNING STYLE

   President Green Read the Following Statement: The Board will govern lawfully, observing Policy Governance principles, with an emphasis on (a) outward vision rather than internal preoccupation, (b) encouragement of diversity in viewpoints, (c) strategic leadership more than administrative detail, (d) clear distinction of Board and chief executive roles, (e) collective rather than individual decisions, (f) future rather than past or present, and (g) governing proactively rather than reactively.

4. APPROVAL OF AGENDA

   Motion by Director Carbajal, seconded by Director Thomas to approve the agenda dated August 28, 2024 as presented. Roll Call Vote: all ayes

5. BOARD RECOGNITION

   The Board of Education presented Superintendent Will Pierce with his 25-Year Service pin. The Board members thank Superintendent Pierce for his many years of service.

6. 2022 MILL LEVY OVERRIDE OVERSIGHT COMMITTEE PRESENTATION

   The Board of Education was presented with the report from the 2022 Mill Levy Override Oversight committee. Chief Financial Officer Stacey Yoshimoto presented the report.
   Motion by Director Wilhelm, seconded by Director Trujillo to accept the report from the 2022 Mill Levy Override Oversight committee as presented. Roll Call Vote: all ayes

7. 2015/2021 BOND OVERSIGHT COMMITTEE PRESENTATION

   The Board of Education was presented with the report from the 2015/2021 Bond Oversight committee. Committee Member At-Large Ramon Alvarado presented the report.
   Motion by Director Thomas, seconded by Director Conn to accept the report from the 2015/2021 Bond Oversight committee as presented. Roll Call Vote: all ayes

8. STUDENT ADVISORY COUNCIL MONTHLY REPORT

   Members of the student advisory council presented information regarding school activities.

9. SUPERINTENDENT’S REPORT

   Superintendent Will Pierce reported on activities throughout the District.

10. MATTERS OF PUBLIC COMMENT

    Table summarizing public comment by commenter name, in or out of district, and topic

    Name	In/Out of District	Topic
    Beth Weber	In District	Accountability RRHS Athletics
    Janine Runfola	In District	READ Act/Read Plans
    Shawna Hirter	In District	Transparency

    An entire recording of the public comments are available at www.sd27j.org

11. CONSENT AGENDA

    Motion by Director Trujillo, seconded by Director Carbajal to approve the consent agenda as presented. Roll Call Vote: all ayes

    1. Approval of Board of Education minutes dated June 12, 2024 Study Session and Regular Meeting, July 29, 2024 and July 31, 2024 Linkage meetings with the 27J Student Advisory Council and the 27J Schools Principals, and August 14, 2024 Orientation and Regular Meeting minutes.
    2. Approval of personnel items on memorandum dated August 21, 2024
    3. Authorize the Superintendent or his designees to negotiate the final terms of the proposed IGA extension concerning a Joint School Resource Officer Program with the City of Commerce City and to execute all necessary documents.
    4. Authorize the Superintendent or his designees to negotiate the final terms of the proposed the IGA concerning a Joint School Resource Officer Program with the City of Thornton for the 2024-2025 school year and to execute all necessary documents.
12. RESOLUTION FOR ISSUANCE FOR GENERAL OBLIGATION BONDS

    The Board of Education considered approval of Resolution Number One 2024-2025 authorizing the issuance of General Obligation Bonds in the principal of $128,500,000.
    Motion by Director Thomas, seconded by Director Wilhelm to approve Resolution Number One 2024-2025, and to authorize the Superintendent or the Chief Financial Officer to execute all necessary documents required to authorize the issuance of general obligation debt according to the terms of the resolution. Roll Call Vote: all ayes

13. GOVERNANCE PROCESS THAT SUPPORTS OUR GLOBAL GOALS
    1. Ownership Linkage – Members: Director Carbajal and Director Conn: Director Carbajal reported that the committee met, and identified Athletic Coaches, New to 27J Families, Community Partners, PTO/PTA Leadership, SRO/Safety and Security Team. These groups are listed in no particular order, and the Board will have a planning session on September 11, 2024 to discuss the linkage meeting process in more detail.
    2. Board Education – Members: Director Conn and Director Thomas: Director Thomas reported that the some of the education sessions may be used to debrief and follow up from the linkage meeting.
    3. Board Committees
       • Facility Planning Advisory Committee – Member: Director Green: No meeting has occurred since the last Board of Education meeting.
       • Capital Facility Fee Foundation – Members: Director Conn, Director Green, and Director Trujillo: No meeting has occurred since the last Board of Education meeting.
       • Rocky Mountain Risk – Member: Director Carbajal: No meeting has occurred since the last Board of Education meeting. Director Carbajal had not had any contact with the group, so she, as well as the Board secretary will reach out to their staff.
       • The 27J Believers – Members: Director Green and Director Thomas: Director Thomas reported that nominations will be distributed next week. Awards will occur at the October 23, 2024 regular meeting.
       • Commerce City and School District 27J Use Tax Committee – Members: Director Green and Director Wilhelm: No meeting has occurred since the last Board of Education meeting.
       • 2015/2021 Bond Oversight Committee – Members: Director Jensen and Director Thomas: The Board accepted a report at tonight’s meeting.
       • 2022 Mill Levy Override Oversight Committee – Members: Director Thomas and Director Wilhelm: The Board accepted a report at tonight’s meeting.
       • Brighton Youth Commission – Member: Director Jensen: No report
    4. Other Matters of Information for the Board: None
14. EXPECTATIONS OF THE BOARD
    1. Board acts to accept/reject the following reports due/submitted since last meeting. (ADDENDUM “A”) None at this time
    2. Superintendent Will Pierce presented the Expectation of the Board Report 3.0 Global Executive Constraint.

       Motion by Director Carbajal, seconded by Director Conn to accept the Expectations of the Board Report 3.0 Global Executive Constraint as conveying reasonable interpretation of the executive limitations. Roll Call Vote: all ayes

    3. Policy Review Schedule
       • August 28, 2024 3.0 Global Executive Constraint
       • September 25, 2024 1.3 School Academic Dashboard, 3.J Charter Schools
       • October 23, 2024 3.D Financial Condition & Activities Internal
       • November 13, 2024 3.H Emergency Executive Succession
       • December 11, 2024 3.I Board Awareness and Support, 3.D External Financial Condition & Activities
       • January 22, 2025 3.C Treatment of Faculty/Staff/Volunteers, 3.D Internal Financial Condition and Activities
       • February 26, 2025 1.1 Graduation Rate, 1.2 Post Secondary Readiness (3E’s), 3.B Treatment of Parents/Guardians
       • March 12, 2025 1.4 School Social Emotional Learning Dashboard (Good Humans), 3.G Compensation & Benefits
       • April 23, 2025 3.E Asset Protection
       • May 28, 2025 3.A Treatment of Students/Public
       • June 11, 2025 3.F Financial Planning/Budgeting
15. PROCLAMATION OF SEPTEMBER AS ATTENDANCE AWARENESS MONTH

    The Board of Education considered approving Proclamation Number One 2024-2025 declaring September as Attendance Awareness Month. This was the tenth year that the Board of Education has approved this resolution promoting good attendance and recognizing how essential it is to student achievement and graduation.
    Motion by Director Trujillo, seconded by Director Wilhelm to approve Proclamation Number One 2024-2025 as presented. Roll Call Vote: all ayes

16. SCHEDULE OF MEETINGS

    September 11, 2024 5:30 p.m. Linkage Meeting Planning Session
    Lois Lesser Board and Conference Room
    1850 Egbert Street, Suite 120
    Brighton, CO 80601
    September 25, 2024 5:30 p.m. Study Session
    7:00 p.m. Regular Meeting
    Lois Lesser Board and Conference Room
    1850 Egbert Street, Suite 120
    Brighton, CO 80601
    October 9, 2024 5:30 p.m. Linkage Meeting
    Group is To Be Determined
    Lois Lesser Board and Conference Room
    1850 Egbert Street, Suite 120
    Brighton, CO 80601
    October 23, 2024 5:30 p.m. Study Session
    7:00 p.m. Regular Meeting
    Lois Lesser Board and Conference Room
    1850 Egbert Street, Suite 120
    Brighton, CO 80601
    October 29, 2024 5:30 p.m. 5th Tuesday – Joint Meeting with City Council Members
    Host and Location are To Be Determined

17. BOARD MEETING EVALUATION

    Director Trujillo presented the quarterly meeting evaluation. This was postponed from the June 12, 2024 meeting.

18. CLOSING COMMENTS: Director Thomas wanted to stress the importance of attendance and getting to school on time. She is always happy to see the Board approve an attendance proclamation. At the linkage meeting with the 27J Schools principal, it was mentioned that the amount of tardies, even at the elementary level, is disruptive to the educational day. Director Conn asked for clarification about the Board members volunteering in schools. The Board secretary will send a copy of the Board’s policy to the group.
19. ADJOURNMENT: 8:54 p.m

The Board of Education is committed to the School District’s overall success and improvement. The central focus of all meetings and discussions will be on establishing, monitoring, and supporting the District’s goals. We will actively engage all segments of our community in this ongoing focus and provide an instructional program to assure that our students meet or exceed the highest and most rigorous standards.

Dinner will be provided.

1. Call to order - President Green
2. Student Advisory Council Linkage, 27J Schools Principal Linkage, and Finance and Technology Departments Orientation Debrief - President Green
3. Review of Request for 2024 Proposals for Director District Reapportionment (Separate Enclosure) - President Green
4. Agenda Review - President Green
5. Adjourn - President Green

Date of Notice: August 22, 2024

Dinner was provided

1. Call to order: 6:02 p.m.
   Director Carbajal, Director Conn, Director Green, Director Thomas, Director Trujillo, and Director Wilhelm were present for the entire study session. Director Jensen was absent from the entire study session.
2. Student Advisory Council Linkage, 27J Schools Principal Linkage, and Finance and Technology Departments Orientation Debrief
3. Review of Request for 2024 Proposals for Director District Reapportionment
4. Agenda Review
5. Adjourn: 6:39 p.m.

INTERGOVERNMENTAL AGREEMENT BETWEEN THE CITY OF THORNTON AND SCHOOL DISTRICT 27J (DISCOVERY), FOR A JOINT SCHOOL RESOURCE OFFICER PROGRAM

THIS AGREEMENT is made and entered into this ___ day of ________________, 2024, by and between the CITY OF THORNTON, hereinafter referred to as the "City" and SCHOOL DISTRICT 27J hereinafter referred to as the "District 27J".

WITNESSETH:

WHEREAS, Section 18(2)(a) of Article XIV of the Colorado Constitution and Sections 29-1-201, et seq., and 29-20-105 of the Colorado Revised Statues authoriZe and encourage local government entities to cooperate by contradicting with one another for their mutual benefit; and

WHEREAS, the City, District 27J and the community are significantly impacted by the demands placed upon them to address incidents and situations directly or indirectly related to Juveniles and the schools; and

WHEREAS, the problems of delinquency, and alcohol and substance abuse, gang involvement and other youth related problems which negatively affect the community and the schools can best be addressed in a proactive and preventive manner; and

WHEREAS, the City and district 27J have jointly developed a School Resource Officer(s) program to provide a school-based approach to the development of a positive relationship between students and the police and thprevention of delinquency, alcohol, and substance abuse and gang involvement by our community's young people; and

WHEREAS, such programs are recognized as being effective3 in the development of a positive relationshiup between the police and young people and in the prevention of delinquency,

NOW THEREFORE, FOR AND IN CONSIDERATION of the covenants and agreements below appearing, the parties agree as follows:

1. SCOPE OF SERVICES

   1. A School Resource Officer(s) hereinafter referred to as "SRO" from the Thornton Police Department hereinafter referred to as "Police Department" shall be assigned to work with the administration, faculty, and students at each of the following school: Discovery Magnet School, hereinafter referred to as the "Schools," and the officer assigned to each school shall perform functions including, but not llimited to, the following:
      1. Assist in the prevention and control of crime, delinquency, truancy, and disorder on the campus and, when students are involved, in areas directly adjacent to the school campus.
      2. Conduct or assist the Investigation of offenses on campus and those off campus as time, resources and circumstances permit when a student who attends one of the schools is suspected of being involved.
      3. Provide presentations and available educational resources in the following areas: alcohol, substance abuse resistance, criminal justice system orientation, delinquency prevention, graffiti prevention, gang involvement and community responsibility, for students, parents, and other groups associated with the Schools
      4. As requested by all Schools' staff, provide instructional resources for classroom presentations
      5. Enforce Federal and State Statues and Municipal Ordinancesas appropriate.
      6. Appear in court and assist in prosecution and other judicial processes as appropriate
      7. Assist in the coordination of efforts of other enforcement agencies on the campuses.
      8. Provide visible presence on the campuses.
      9. Assist campus supervisors with appropriate monitoring and enfocement in the parking lots and other grounds of the schools.
      10. Upon request by the Schools' Principals or their designees, consistent with this Agreement, provide security at all the assigned Schools' extracurricular activities such as athletic events and dances,
      11. Contribute to the positive police-school-community relations efforts, especially as these efforts relate to students and parents,
      12. Assist all the School sites in the enhancement of their security. Assist School Principal or designee in developing emergency procedures and emergency management plans to include prevention and/or minimization of dangerous situations. Participate in District threat assessments, safety plans, suicide risk assessments, and crisis plans may be included at the discretion of the assigned School Principal or designee.
      13. Assist with and promote restorative justice programs when applicable. This may include mediation sessions with contracts between students, suject to approval by the School Principal or designeed.
      14. Comply with the provisions of C.R.S. 22-32-146 (School use of on-site peace officers as school resource officers), including reporting and recordkeeping.
      15. Perform other duties as assigned by the Police Department and/or the School's Principal or designee by mutual consent.

2. PROGRAM ADMINISTRATION

   1. Employment. The SROs shall be commissioned police officers employed full time (40 hours per week) by the Police Department. As such, the officers will be subject to the ordinances, policies, procedures, rules, regulations, directives and orders of the City Thornton and the Police Department. The officer(s) also will comply with the policies and regulations of the District 27J to the extent that such policies and regulations are not inconflict with those of the City; are not inconflict with agreements herein contained; or are not inconflict with Federal, State or City laws.
   2. Salary. The School will pay a total of $151,515.04 to the City in twelve (12) equal monthly payments of $12,626.25, payable on or before the last day of each successive month during the term of this Agreement for the purpose of compensating the City for the full salary of the SRO. When requested by the District 27J or an authorized school representative, the SRO will work overtime assignments such as after school or before school activities, athletic events, and special functions, subject to the approval of the Police Department. In addition, the District 27J agrees to pay 100% of the SRO's overtime salary at the rate established for such officer by the City and pursuant to the City of Thornton Personnel Code Sec, 54-82(a)(1) Incorporated herein by this reference (attached) for attendance at all the School's extracurricular activities and all other duties as set forth herein.
   3. Schedule. The SROs will work a schedule, consistent with City ordinances, and subject to the Fair Labor Standards Act. Except as otherwise provided in this Agreement and during times when the Schools are in session, the SROs will be scheduled at the Schools Tuesday thru Friday, on a time schedule that is mutually agreed upon between the Schools and the Police Department, except for required duties such as, but not limited to, court appearances, mandatory meetings and specialized training related to the delivery of professional law enforcement services. During the Schools' Summer vacation, Spring break, Winter break, and on other days when the Schools are not in session, and the SROs are not involved in assigned school-related activities, the SROs, during the officers' shift hours dedicated to the School district hereunder, will participate in Police Department or School training, take accumulated vacation, compensatory, or holiday time off or engage in prevention, enfocement and other activies as assigned by the Poilce Department. In the event of an emergency as determined by the City's Police Chief, the SROs may be engaged to perform general police duties. If this occurs, the District 27J will be credited for 50 percent of the officer's hourly salary rate for every hour of regulary scheduled school related duties from which the officers are diverted. The SROs will be requied to attend In-service training, conducted by the Police Department, one day each month and shall not be subject to this credit.
   4. Supervision. The SROs will be subject to the Police Department chain of command (hereinafter called "Police Supervisor"). Day-to-day supervision will be by the assigned Schools' Principals, or their designees, except when actions would be in conflict with City policies. The assigned Police Supervisor will be responsible for maintaining frequent contact with the Principal and his or her management staff to monitor and ensure compliance with this School Resource Officer Program.
   5. Performance Appraisal. The SROs' performance will be evaluated consistent with City policy and procedures by the assigned Police Supervisor in conjunction with the School's Principals or their designees.
   6. Selection. The SROs will be selected in a manner as mutually agreed by the City's Police Chief and the Schools' Principals of the assigned schools. The SROs must have successfully completed the law enforcement SRO training program required by C.R.S. 24-31-312, or shall successfully complete such training program at the next available Colorado-based training session.
   7. Vehicle. As necessary to the duties of the position, and subject to availability, the SROs will be provided on-duty use of a Police Department vehicle. The School will pay a total service fee of $7,410 to the City in twelve (12) equal payments of $617.50, payable on or before the last day of each successive month during the term of this Agreement for the purpose of compensating the City of the use of a vehicle.
   8. Communications.
      
      1. Communications with respect to the SRO's duties and responsibilities will be on a regular basis betweent the Police Supervisor and the District 27J assigned school Principals or designees, students, faculty and the school community.
      2. The supervisory chains of command for both the District 27J personnel and the Thornton Police Department personnel will be followed closely should situations arise that cannot be resolved internally at the School.
      3. The Schools' Principals or their designees and Police Supervisors are encouraged to resolve issues at the School prior to seeking assistance from outside sources.
   9. Program Direction.
      
      1. It is of benefit to the School that the SRO be given the flexibility to be mobile and visible throughout the building and campus during duty hours.
      2. Should the SRO have to leave the School for any reason during duty hours, the SRO will notify the School Principal or designee giving an approximate time of return to the school site.
      3. It is agreed that the assigned School Principal and the SRO will meet on a regular basis (weekly or monthly, to be determined by the assigned School Principal and SRO), to discuss any concerns or issues which may impact the assigned School or SRO.
   10. Referral(s). If the assigned School Principals or designees receive information concerning any incident or event, which may impact the safety of students and staff or otherwise violate any laws, the SRO will be immediately notified.
   11. Issuance of Summons and/or Arrest Determination. The School and the Police Department acknowledge that some student misconduct may constitute both a violation of the Board of Education Policy and Procedure and violation of law, when this is the case, the student may be subject to both disciplinary procedures and criminal prosecution, as is applicable.
       
       1. The SRO has the continuing authority and discretion to determine whenever a summons will or will not be Issued, or an arrest made. The SRO may consult with the School Principal to evaluate the implications, impact and alternatives, if any, regarding an Incident or event.
       2. If after this discussion, it is determined by the SRO that the incident or event is a violation of law, it then becomes a matter for SRO action. Then the School District will no longer be involved. All inquiries by outside persons will be referred to the Police Department by all School staff. Whenever a summons is issued, the SRO will not be requested by School staff to formally or informally rescind the SRO's determination of appropriate police action.
       3. If after the discussion, it is determined the incident of event is a violation of the School's Policy and Procedures; it then becomes a matter for the School's Principal or designee. Then the SRO will no longer be involved. All inquiries to the Police Department or to the SRO will be referred to the School Principal or designee.
3. MISCELLANEOUS PROVISIONS
   
   1. Liability Coverage. The City and the District 27J shall exchange evidence of insurance demonstrating general liability coverage for the Schools, and general liability and police profession al liability coverage for the City in the minimum amount of the Colorado Governmental Immunity Act for protection from claims for bodily injury, death, property damage or personal injury which may arise through the execution of this Agreement. Evidence of coverage shall be sent to the City's Risk Manager and the District 27J Director, Risk Management. Such evidence shall be approved by each party prior to the commencement of this Agreement.
   2. Entire Agreement. This Agreement contains the entire Agreement of the parties and no party has made any other prior agreements or representations or promises that are being relied upon by any other party, that are contrary to the terms of this Agreement.
   3. Amendment. Amendment of this Agreement may be made only in writing and signed by both parties hereto.
4. TERMS OF CONTRACT
   
   1. Term. The term of this Agreement shall be one-year (1) commencing August 1, 2024, and terminating July 31, 2025, and is intended to coincide with the School's 2024-2025 fiscal and school year.
   2. Effective Date. This Agreement is effective upon the signature of all parties hereto.
   3. Termination. This Agreement may be terminated without cause by either the City or the District upon 30 days written notice.

IN WITNESS THEREOF, the Parties have signed this Agreement.

__________________________________

Will Pierce

Superintendent

School District 27J, Adams County

Approved as to form:

Sec. 54-82. - Overtime and compensatory time, eligibility

(a)Overtime compensation

(1) A regular employee subject to the Career Service System and Fair Labor Standards Act (FLSA) who, with the supervisor's approval, works hours in excess of his or her established workweek shall be paid for such hours in accordance with the provisions of the FLSA. Holiday leave and vacation leave shall be included as hours for the purposes of calculating overtime.

INTERGOVERNMENTAL AGREEMENT BETWEEN THE CITY OF COMMERCE CITY AND ADAMS-WELD SCHOOL DISTRICT NO. 27J FOR SCHOOL RESOURCE OFFICERS (2022-2023)

THIS INTERGOVERNMENTAL AGREEMENT ("IGA" OR "Agreement") is made and entered into this 14th day of October, 2022 ("Effective Date") by and between the City of Commerce City, a Colorado Municipal Corporation with a principal place of business at 7887 East 60th Avenua, Commerce City, colorado ("Commerce City"), and Adams-Weld School District No. 27J, 18551 E. 160th Avenue, Brighton, Colorado ("District 27J").

WHEREAS, pursuant to Colorado Revised Statute 29-1-203, governments may cooperate or contract with one another to provide for any function, service, or facility lawfully authorized to each of the cooperating or contracting units of government; and

WHEREAS, District 27J seeks to have School Resource Officers available to conduct law enforcement services at its schools; and

WHEREAS, Commerce City is in a position to provide the desired School Resource Officers to District 27J; and

WHEREAS, Commerce City and District 27J desire to memorialzie their agreement with regard to the School Resource Officers; and

WHEREAS, it is in the best interests of the residents of Commerce City and District 27J to enter into this IGA,

NOW THEREFORE, in consideration of the mutual convenants contained herein, and other good and valuable consideration, the sufficiency of which is hereby acknowledged by and between the parties, the parties agree as follows:

1. Service
   
   1. Commerce City will provide police officers to serve as School Resource Officers ("SROs") as defined by C.R.S. 24-31-312, including a supervisor (i.e. Sergeant) in the schools of District 27J within the City of Commerce City as described in the Scope of Services, set forth in Exhibit A, which is attached hereto and incorporated by reference herein.
   2. The location of services to be provided and total weekly hours of Services shall be set forth in the Schop of Services.
   3. Compensation. Compensation for Services shall occur as set forth the Scope of Services. Compensation shall be adjusted annually to account for the annual salary increases for law enfocement personnel consistent with the Collective Bargaining Agreement ("CBA") and City of Commerce City equity adjustments as specified by the CBA and City policy.
2. Invoice and Payment. Commerce City will invoice District 27J monthly. The invoice will itemize the number of hours worked by each SRO at each school. Overtime charges will be itemized. Invoicing for Sergeant will be a flat monthly fee. District 27J agrees to make payment in full to Commerce City within 15 days after receipt of each invoice.
3. Work Schedules and Recall
   
   1. School Year Schedule. From August 1 through May 31 ("School Year") while school is in session, SROs will be assigned to work during normal school hours. SROs may work before or after normal school hours, as needed, to address issues for which they are responsible. District 27J shall provide Commerce city Police Department Chief of Police, or the designee of the Chief of Police, a fourteen (14) calendar day notice if SRO work is anticipated to be needed outside of normal school/class hours, when possible, for special events. Commerce City, through its Chief of Police, or the designee of the Chief of Policeshall schedule SROs to provide the Services, as defined in Exhibit A, in accordance with the needs of the City and District 27J. During the School Year Schedule but when school is not in session, SROs will be assigned to, but are not limited to, youth educational programming, case-related follow-up, security related assessment, job-specific professional development, and training.
   2. Summer Assignments. During the summer, from June 1, through July 31, ("Summer Period") the City retains the right to assign SROs to other assignments. The schedules of the SROs will be adjusted to meet the needs of District 27J, if summer classes are scheduled.
   3. Recall. If exigent circumstances arise, Commerce City, in its sole discretion, may temporarily reassign SROs to address the needs of the City. If an SRO is reassigned for an extended period of time, the parties will meet to discuss a billing adjustment.
   4. Supervision. All SROs, as employees of Commerce City, shall be subject to all employee policies of the City and shall be under the direct and exclusive superivsion of the Chief of Police, or their designee. This Agreement does not create any relationship between assigned SROs and District 27J despite the fact SROs may work with District 27J employees to determine the most effective use of resources. District 27J employees shall not direct, supervise or control, nor attempt to direct, supervise, or control SROs provided to District 27J pursuant to this Agreement.
4. Office Support. District 27J agrees to provide a secured office space with controlled access at secondary level schools ("Workspace") and any materials or support as required for the SRO to properly perform their duties not traditionally or regularly associated with law enfocement. District 27J employees, agents, assigns, and contractors, shall not enter the Workspace unless escorted by an SRO. District 27J agrees to cooperate with SROs requested information for investigation and/or data reporting purposes. District 27J agrees to provide Commerce City Police Department SROs with policy and provisions of the conduct and discipline code for District 27J schools in compliance with C.R.S. 22-32-146(3)
5. Staffing Levels. Commerce City shall have no obligation to perform the Services pursuant to the Agreement, and may suspend such Services temporarily or otherwise if, in the reasonable determination of the Commerce City, Chief of Police, or their designee, it is determined that Police Department staffing levels are insufficient to provide adequate levels of service to the City of Commerce City while also providing the Services. Such determination shall be wholly in the discretion of the Chief of Police, or their designee and shall take into consideration but not be limed by, inter alia, the total number of police officers available to actually perform duties within the Patrol Division of the Police Department, on an individual basis, and the number of available and fully trained SROs. In the event of a cessation, modification, or suspension of the Services, Commerce City shall provide Notice to District 27J as set forth in Paragraph 9 of the Agreement unless an emergency staffing level/event is found to exist by the Chief of Police or their designee, then notice will be given as soon as practical.
6. Term and Termination
   
   1. Term
      
      1. The term of this IGA shall be for two years commencing October 10, 2022, and terminating on July 31, 2024 ("Base Term"), unless previously terminated. The Base Term of this IGA may be extended in writing upon the mutual conssent of the City Manager of Commerce city, and the Superintendent of District 27J for subsequent one (1) year terms ("Extension Term") but may not exceed a total of three (3) Extension Terms.
      2. By April 1, preceeding any Extension Term, District 27J, consistent with the Notice provision set forth herein, must notify Commerce City in writing signed by the Superintendent, of any changes to Service locations or total weekly hours of Services to by performed in the subsequent Extension Term. Failure to do so by April, shall bind the Parties to the terms in effect at that time.
   2. Termination. Consistent with the Notice provision set forth herein, either party may terminate this IGA for any reason by giving written notice of termination, which shall be given at least fourteen (14) calendar days prior to the effective date of the termination, to the other party specifying the effective dat of termination. In the event of termination, District 27J shall be leable for its share of the SROs salary, as well as any overtime requested and worked, up to and including the effective date of termination.
7. Amendment. The Parties may amend or modify this IGA only by written instrument executed by both Parties.
8. Notice. Any notice required or permitted by this IGA may be delivered in person or sent by registered or certified mail, return receipt requested, to the party at the address as thereinafter provided, and if sent by mail it shall be effective when posted in the U.S. Mail Depository with sufficient postage attached thereto:
   

   District 27J:

   President

   Board of Education

   18551 E. 160th Avenue

   Brighton, CO 80601

   
   

   And a copy to:

   
   

   Superintendent

   Brighton School District 27J

   18551 E. 160th Avenue

   Brighton, CO 80601

   Commerce City

   Chief of Police

   Commerce City Police Department

   7887 E. 60th Avenue

   Commerce City, CO 80022

   
   

   And a copy to:

   
   

   City Attorney

   City Attorney's Office

   7887 E. 60th Avenue

   Commerce City, CO 80022

   Notice of change of address shall be treated as any other notice.

9. Entire Agreement. This IGA contains the entire understanding between the parties as to the subject matter contained herein and supersedes any and all prior agreements, Memorandum of Understanding, arrangements, communications, promises, and representations wheterh oral or written.
10. No Third-Party Beneficiaries. It is expressly understood and agreed that enforcement of the terms and conditions of this IGA and all rights of action relating to such enfocement shall be strictly resrved to the parties and nothing contained in this IGA shall give or allow any such claim or right of action by any other or third person on this IGA. It is the express intention of the parties that any entity or person other than Commerce City and District 27J shall be deemed to be only an incidental beneficiary under this IGA.
11. No Multiple Fiscal-Year Obligation. Nothing herein shall be construed to constitute an obligation of City or District 27J in violation of Article X, Section 20 of the Constitution of the State of Colorado. Therefore, notwithstanding any other provision herein to the contrary, no obligation or debt created hereunder shall be enforceable if the same is in violation of such constitutional provision. Specifically, all obligations of the parties which extend beyond the current fiscal year are subject to appropriation. The failure to appropriate funds shall be a defense to any claim against any non-appropriating party.
12. Primary Liability Insurance Coverage. With regard to any liability resulting from the negligent acts or omissions of City, its officers, employees, agents, or volunteers while performing the functions as described in this IGA, the City's self-insurance program shall be primary. With regard to any liability resulting from the negligent acts or omissions of District 27J, its officers, employees, agents and volunteers while performing the functions or furnishing facilities as described in this IGA, the liability insurance policy(s) of the District 27J shall be primary.
13. Reservation fo Governmental Immunity. Nothing herein shall be construed as a waiver of any rights of either Commerce City or District 27J under the Colroado Governmental Immunity Act as set forth in C.R.S. 24-10-101, et seq. The parties specifically reserve unto themselves ant and all defenses, and rights of notice, provided in such statute.
14. Severability. If any provision of this IGA is determined by a court of competent jurisdiction to be invalid or illegal, such provision shall be re-written to affect the nearest intent of that provisions, and the remaining provisions shall remain applicable.
15. Counterparts. This IGA may be executed in couterpart originals, each of which shall be deemed an original, and each of which shall be deemed to constitute one and the same IGA. Additionally, a copy of an executed original IGA signed by a Party hereto and transmitted by facsimile or electronic mail shall be deemed an original, and any Party hereto is entitled to rely on the validity, authenticity, and authority of an original transmitted by facsimile or electronic mail.

IN WITNESS WHEREOF, the parties hereto have executed this Intergovernmental Agreement effective the date stated above.

CITY OF COMMERCE CITY, COLORADO

Jason Rogers, Acting City Manager

ATTEST:

By:Dylan A Gibson, City Clerk

APPROVED AS TO FORM:

By:Ashley Lacher, City Attorney

BRIGHTON SCHOOL DISTRICT 27J:

By:Dr. Chris Fiedler, Superintendent

ATTEST:

By:Lynn Ann Sheats, Executive Assistant, Superintendent & Board of Education

By:Melissa Barber, General Counsel, Brighton School District 27J

EXHIBIT A

Scope of Services

1. School Resource Officer Services. The City will provide law enforcement officers who are Commerce City Police Officers, the serve as School Resource Officers ("SROs"), focused on safety and security of school campuses and school facilities, who shall perform the following functions and duties ("Services"):
   
   1. Respond to and address violations of the law that occur on or around school facilities,
   2. Respond to and address violations of the law that involve students or school personnel,
   3. Investigate, document, and report violations of the law and incidents that occur related to school facilities,
   4. Investigate, document, and report violations of the law and incidents that occur related to students or school personnel,
   5. Employ Resorative Justice, Procedural Justice, and guidance from C.R.S. 24-33.5-1803 - School Safety Resource Center concepts where appropriate,
   6. Respond to and address Safe2Tell reports as needed,
   7. Coordinate, plan, and manage school drills (i.e. Lockdown, Fire Tornado) as needed,
   \
   8. Communicate safety/security issues to school administration,
   9. Provide safety and security related presentations to students as needed,
   Provide law enfocement related educational presentations to students as needed,
   10. Conduct school facililty security assessments with District 27J staff,
   11. Address school campus related traffic concerns as identified, and
   12. Any other duties identified by the chief of Police or his/her designee.

   Nothing herein shall be construed as to authorize permit, allow, or request, SROs to enforce District 27J rules, regulations, and procedures, or to impose any discipline.

2. Unique Accommodations for School Settings
   
   1. Notice to Principal. SROs making an arrest or issuing a citation or summons to a student shall notify the school principal or their designee in a reasonable time period if a student is arrested or cited:
      
      1. At school
      2. At a school event, or
      3. Within a District 27J owned school vehicle operated by District 27J for official purposes.
   2. Minimization of Impacts. In the event an SRO needs to question a student, the SRO shall endeavor to do so in a manner and at a time that minimizes theimpact on the students' schooling, except any such accommodations shall not be required if it may inhubit the effectiveness of an investigation.
3. Location and Total Weekly Hours of Services. The City shall provide the Services as follows:
   
   1. Services to be performed by (2) SROSs each performing the Services for 40 hours per week unless a Commerce City Police Department staffing shortage determined by the Chief of Police, or their designee exists.
   2. Services shall be provided at the following sites: Stuart Middle School, Reunion Elementary, Second Creek Elementary, Thimmig Elementary, Turnberry Elementary, Southlawn Elementary
   3. Primary site assignment of SROs shall be made by the Chief of Plice or the Chief's designee in consultation with the Chief Operating Officer ("COO") of District 27J or the COO's designee.
4. Compensation
   
   1. Regular Hours. For hours worked during the School Year Schedule, District 27J agrees to tpay Commerce City half of each SRO's hourly rate from August 1 through May 31, at the rate set forth herein. during the Summer Period District 27J agrees to pay Commerce City the full hourly rate for each hour of work any SRO provides to District 27J consistent with the Services.
   2. Overtime. For any overtime worked by an SRO that may be required pursuant to the regular provision of the Services or provided at the request of District 27J, District 27J agrees to pay Commerce City the full hourly rate set forth herein, multiplied by 1.5.
   3. Sergeant Compensation. The compensation rate charged for Sergeant shall be twenty-five percent (25%) of the annualized salary of a police Sergeant, as set forth herein, and as prorated for the period between August 1 and May 31.
   4. Training. District 27J will pay a dollar amount equivalent to the registration cost of two (2) SROs, or if during an Extension Term, the number of SRO's designated pursuant to section 3a herein, to attend continuing education at either the Colorado Association of School Resource Officers (CASRO) conference, the National Association of School Resource Officers (NASRO) class, or training that complies with C.R.S. 24-31-312. District 27J shall only be liable for such costs if actually incurred by Commerce City.
   5. Rates of Compensation. The regular hourly rates for Police Officer and Sergeant are as set forth below. Overtime rates shall be based on the regular hourly rates.
      
      1. Police Officer:
         
         1. Regular Hourly Rate: $46.7256
         2. Annualized salary: $97, 189.18 (12 months)
      2. Police Sergeant
         
         1. Regular Hourly Rate: $60.5167
         2. Annualized salary: $125, 874.67 (12 months)

FIRST AMENDMENT TO THE INTERGOVERNMENTAL AGREEMENT BETWEEN THE CITY OF COMMERCE CITY AND BRIGHTON SCHOOL DISTRICT 27J FOR SCHOOL RESOURCE OFFICERS

THIS FIRST AMENDMENT TO THE INTERGOVERNMENTAL AGREEMENT ("First Amendment") is made and entered into effective this 31 day of July, 2024 (the "Effective Date"), by and between the CITY OF COMMERCE CITY, a Colorado home rule municipality whose address is 7887 East 60th Avenue, Commerce city, Colorado (the "City"), and Brighton School District #27J, whose principal business address is 18551 E. 160th Avenue, Brighton, Colorado ("District 27J"), to amend the Intergovernmental Agreement dated October 14, 2024 ("IGA"). In consideration of the mutual covenants and agreements contained in this First Amendment, the sufficiency of which is acknowledged, the parties agree as follows:

WHEREAS, the Parties agreed the original Base Term of the IGA would terminate on July 31, 2024;
WHEREAS, the IGA allows the Base Term to be extended, on mutual agreement by the Parties, for up to three (3) one (1) year Extension Terms; and
WHEREAS, the Parties mutually wish to exercise the first of the three allowable Extension Terms to extend the Base Term of the IGA for one (1) additional year.

1. Term: The Base Term of the Agreement is extended through the first Extension Term to July 31, 2025.
2. Remainder of Agreement in Full Forceand Effect. Except as otherwise provided by this First Amendment, all other terms and conditions of the Agreement shall remain unchanged and in full force and effect and shall apply to this First Amendment.
3. Authority. The Parties represent and warrant that they have taken all actions necessary to legally aurhorize the undersigned signatories to execute this First Amendment on behalf of the Parties and to bind the paries to its terms.
4. Counterparts; Execution. The First Amendment may be executed in any number of counterparts, each deemed to be an original, and, taken together will constitute one and the same instrument. Signature pages may be executed via "wet" signature or electronic mark and the executed signature pages may be delivered using pdf or similar file type transmitted via electronic mail, cloud base server, e-signature technology or other similar electronic means.
5. Headings. Paragraph headings use in this First Amendment are for convenience of reference and shall in no way control or affect the meaning or interpretation of any provision of this First Amendment.

[Remainder of this page intentionally blank. Signature page(s) follow(s)]

IN WITNESS WHEREOF, the parties have executed this First Amendment as of the Effective Date.

CITY OF COMMERCE CITY

Jason Rogers, City Manager

City Manager's Office

ATTEST:

Dylan A. Gibson, City Clerk

APPROVED AS TO FORM:

John-Patrick Sansom, Assistant City Attorney

BRIGHTON SCHOOL DISTRICT 27J

Signature

Printed Name, Title

ATTEST:

By:

APPROVED AS TO FORM:

By:

Study Session Agenda Item 3

Memo

To: Board of Education

From: Lynn Ann Sheats

Date: August 22, 2024 for the August 28, 2024 Board Study Session

Re: 2024 Director District Reapportionment timeline and process

Timeline:

EXHIBIT A. PROPOSAL FORM WITH PRICING

Project Name: Request for Proposal, Consulting Services Related to 2024 Director District Reapportionment

Name of Firm: Oblique View Consulting LLC

Address: 1251 Harrison St, Denver, CO 80206

Telephone: 303-669-8417

Email: obliqueviewconsulting@gmail.com

Contact Person (PRINT): Matthew Shaefer

Consulting Services: $5,700

June 24, 2024

Kerrie Monti

Planning Manager

27J Schools

kmonti@sd27j.net

RE: Board of Education Redistricting Proposal

Dear Kerrie,

Thank you for the opportunity to provide a quote for sercies related to the development of redistricting scenarios for the 27J Schools Board of Education Director Districts. I have worked in the GIS field for over 25 years and as a K-12 educational facility and demographic planner for 20 years. During that time, I have led many successful efforts to revise school attendance area boundaries and four director district redistricting processes. An example of the lst report that I created while employed for Adams 12 is included with this proposal.

For this project, I propose to begin with the development of 3-5 scenaris using geographic information systems (GIS) and the most current 3rd party population estimates at the smalles level of geography that is commercially available. If desired, I am available to present thse scenarios to staff, board and/or community in public and private forums and can develop additional scenarios based on the feedback from these stakeholder groups.

While there are no specific guidelines for director district population differences, I strive to provide scenarios in which the population for each director district falls within 5% deviation from average or less. This threshold meets the guiding law and court case related to school board director districts. Colorado state law simply states, "Director districts shall be contiguous, comact, and nearly equal in population as possible." CRS 22-31-109 According to a US Supreme Court Case, 'A division of districts will be presumed compliant with the Equal Protection Clause if "the maximum population deviation between the largest and smallest districts is less that 10%" Evenwel v. Abbott, 578 U.S. 54,59 (2016)

During a redistricting process I ensure that board of education member home addresses are kept confidential and that the scenarios do not result in a board member being unseated through redistricting. I will provide the district with a report that explains the process and contains maps of each of the scenarios as well as a recommended scenario.

Please find below a detailed list of project deliverables:

• 27J GIS data and folder structure
• 3-5 initial scenarios
• Private or public meeting participation
• Additional scenario creation if necessary (as many as necessary)
• Report with recommended scenario
• Recommended scenario presentation to staff or board
• Upon selection of the final scenario:
  
  • GIS data for all 27J addresses with corresponding director district
  • Map of the entire district showing all 7 board of education districts
  • Individual maps of each director district
  • List of Schools by Director District
  • Confirmation of board candidate district assignments (for the entire four-year life of the adopted director districts)

This estimate is based on many assumptions and I will only bill for my actual time spent on each portion of the project. Thank you again for the chance to provide you with this proposal. I wish 27J the best no matter which consultant is selected for the project!

Sincerely,

Matt Schaefer

March 16, 2022

Chris Gdowski, Superintendent of Schools Board of Education

From: Matt Schaefer, Senior Planning Manager

Re: Director District Population Review

In support of the Board of Education, staff has prepared information for the required review of the Adams 12 Five Star Schools Director District Boundaries.

State Law (C. R. S. § 22-31-110 included as an attachment) requires that no later than December 31, 1972, and not later than December 31 of eve1y fourth year thereafter, the board of education shall determine the population in each of the director districts, and if each director dish·ict does not "contain substantially the same number of persons as each of the other director districts", it shall be the duty of the board, by resolution, to revise the director district boundaries.

State law (C.R. S. § 22-31-109 included as an attachment) requires that such director district boundaries "shall be contiguous, compact, and as nearly equal in population as possible."

The goal of this document is to review the cmrnnt population estimates for each director district to dete1mine if a revision to the boundaries is necessaiy.

The Board of Education Director Districts were last reviewed in May 2016. Decennial Census data may not accurately reflect recent growth or declining population in outlying years from the Census and therefore the district used the 2010-2014 American Community Survey 5-year estimate data (produced by the Census Bureau) to review the population in May 2016. It was dete1mined that Adams 12 Five Star Schools director districts "contain[ ed] substantially the same number of persons as each of the other director districts". Therefore, we did not make any changes to the Board of Education Director Districts at that time.

2020 Census Population Counts were released in the Fall of 2021 and will be used for this review process. The following table shows the population counts and deviation from average for the current director district boundaries using the 2010-2014 American Community Survey 5-year estimates that were used to validate the districts in 2016 and the 2020 Census count that will be used to determine if the districts still contain substantially the same number of people. A boundmy map of these director districts is attached (Board of Education Director Districts Population Change 2010-2014 to 2020).

27J SCHOOLS
GENERAL OBLIGATION BONDED INDEBTEDNESS>
RESOLUTION ONE 2024-2025

BE IT RESOLVED BY THE BOARD OF EDUCATION OF SCHOOL DISTRICT NO. 27J, ADAMS AND WELD COUNTIES AND THE CITY AND COUNTY OF BROOMFIELD, COLORADO:

Section 1.

Definitions. The terms defined in this Section shall have the designated meanings for all purposes of this Resolution and of any amendatory or supplemental Resolution, except where the context by clear implication requires otherwise. Other terms may be parenthetically defined elsewhere in this Resolution.

1. Act means Title 22, Article 42, C.R.S.
2. Beneficial Owner means any Person for which a Participant acquires an interest in Bonds of a Series.
3. Board means the Board of Education of School District No. 27J, Adams and Weld Counties and the City and County of Broomfield, Colorado.
4. Bond Fund means the separate, special account in the District’s Bond Redemption Fund created by this Resolution for each Series of Bonds issued pursuant to this Resolution and held by the Custodian pursuant to the Custodial Agreement.
5. Bond Resolution or Resolution means this Resolution of the District which provides for the issuance and delivery of one or more Series of Bonds issued within one year from the date hereof, subject to the parameters set forth herein and confirmed in a Sale Certificate.
6. Bonds means one or more Series of general obligation bonds or general obligation refunding bonds, or both, as so named and with such details as set forth in a Sale Certificate approved by any of the President, the Superintendent, or the Chief Financial Officer in such Sale Certificate, issued pursuant to this Resolution.
7. Business Day means a day on which banks located in the city in which the Principal Office of the Paying Agent is located are not required or authorized to be closed and on which the New York Stock Exchange is not closed.
8. Chief Financial Officer means the Chief Financial Officer of the District, or his or her successor in function.
9. Code means the Internal Revenue Code of 1986, as amended, as in effect on the date of delivery of each Series of Bonds.
10. Continuing Disclosure Certificate means a Continuing Disclosure Certificate executed by the District on the date of delivery of each Series of Bonds.
11. Counties means, collectively, Adams and Weld Counties and the City and County of Broomfield, Colorado.
12. C.R.S. means the Colorado Revised Statutes, as amended and supplemented as of the date hereof.
13. Custodial Agreement means the Custodial Agreement between the District and the Custodian, as the same may be amended and supplemented from time to time.
14. Custodian means the custodian of the District’s bond redemption fund as specified in the Custodial Agreement, as may be amended from time to time.
15. Depository means any securities depository as the District may provide and appoint, in accordance with the guidelines of the Securities and Exchange Commission, which shall act as securities depository for each Series of Bonds.
16. District means School District No. 27J, Adams and Weld Counties and the City and County of Broomfield, Colorado.
17. DTC means The Depository Trust Company, New York, New York, and its successors and assigns.
18. Election means the election held within the District on Tuesday, November 2, 2021.
19. Escrow Account means any accounts created and maintained under an Escrow Agreement for payment of the Refunded Bond Requirements on any Series of any Refunded Bonds.
20. Escrow Agreement means one or more Escrow Agreements between the District and the Escrow Bank concerning any Series of Refunded Bonds.
21. Escrow Bank means Computershare Trust Company, N.A., acting as escrow agent pursuant to the Escrow Agreement, or any successor.
22. Federal Securities means only direct obligations of, or obligations the principal of and interest on which are unconditionally guaranteed by, the United States and which are not callable prior to their scheduled maturities by the issuer thereof (or an ownership interest in any of the foregoing).
23. Improvement Project means the construction of the projects and improvements described in the ballot question approved by the voters of the District at the Election and the payment of the costs of issuance of any Bonds allocable to the Improvement Project.
24. Letter of Representations means the blanket issuer letter of representations from the District to DTC to induce DTC to accept each Series of Bonds as eligible for deposit at DTC.
25. Official Statement means the final Official Statement in substantially the form of the Preliminary Official Statement with respect to a specific Series of Bonds.
26. Outstanding means, as of any date of calculation, all Bonds executed, issued, and delivered by the District except:
    1. Bonds cancelled by the District, Paying Agent, or Registrar or surrendered to the District or Registrar for cancellation;
    2. Bonds in lieu of, or in substitution for, which other Bonds shall have been executed, issued, and delivered by the District and authenticated by the Registrar unless proof satisfactory to the Registrar is presented that any such Bonds are duly held by the lawful Registered Owners thereof; or
    3. Bonds deemed to have been paid within the meaning of Section 17 hereof.
27. Owner or Registered Owner means any Person who is the registered owner of any Bond as shown on the registration books kept by the Registrar.
28. Participant or Participants means any broker-dealer, bank, or other financial institution from time to time for which DTC or another Depository holds the Bonds.
29. Paying Agent means Computershare Trust Company, N.A., the paying agent for the Bonds, or its successors or assigns.
30. Person means any natural person, firm, partnership, association, corporation, limited liability company, trust, public body, or other entity.
31. Preliminary Official Statement means the Preliminary Official Statement with respect to each Series of Bonds issued pursuant to this Resolution, with such revisions as are hereafter approved by the President, the Superintendent, or the Chief Financial Officer.
32. President means the President of the Board, or in his or her absence, the Vice President of the Board.
33. Principal Office means the principal office of the Registrar or Paying Agent, as the case may be, as designated in writing by the Registrar or Paying Agent, as the case may be.
34. Prior Bonds means any outstanding general obligation bonds or general obligation refunding bonds previously issued by the District.
35. Project means the Improvement Project, the Refunding Project, or either or both as appropriate and the payment of the costs of issuing the Bonds.
36. Purchase Contract means the Bond Purchase Agreement between the District and the Underwriter, with respect to any series of Bonds issued pursuant to this Resolution.
37. Record Date means the close of business on the fifteenth day of the calendar month (whether or not a Business Day) immediately preceding such interest payment date.
38. Redemption Date means the first date or dates on which any Refunded Bonds may be called for redemption as specified in a Sale Certificate.
39. Refunded Bond Requirements means the payment of (i) the interest due on the Refunded Bonds, both accrued and not accrued, as the same become due on and after the date of delivery of the specific Series of Bonds issued for refunding purposes and on and before maturity or prior redemption on the Redemption Date; (ii) principal of the Refunded Bonds upon maturity or prior redemption on the Redemption Date, and (iii) any prior redemption premium, all as specified in a Sale Certificate.
40. Refunded Bonds means any of the Prior Bonds which the District has determined to refund with the proceeds of a Series of Bonds as designated in a Sale Certificate. OO. Refunding Act means Title 22, Article 43, C.R.S.
41. Refunding Project means: (a) the payment of the Refunded Bond Requirements; and (b) the payment of the costs of issuing the Bonds allocable to the Refunding Project.
42. Registrar means Computershare Trust Company, N.A., or its successors and assigns, acting as registrar for the Bonds.
43. Registrar Agreement means any Registrar and Paying Agent Agreement between the District and the Registrar with respect to any Series of Bonds.
44. Sale Certificate means, with respect to any Series of Bonds, a certificate executed by any of the President, the Superintendent, or the Chief Financial Officer dated on or before the date of delivery of each Series of Bonds, setting forth (i) the principal amounts and maturity dates of the Prior Bonds to be refunded by such Series of Bonds; (ii) the aggregate principal amount of Bonds allocable to the Improvement Project and the Refunding Project; (iii) the Redemption Date or Dates of the Refunded Bonds; (iv) the rates of interest on each Series of Bonds; (v) the existence and amount of any capitalized interest or reserve fund with respect to any Series of Bonds; (vi) the price at which any Series of Bonds will be sold; (vii) whether such Series of Bonds will be subject to prior redemption, and if so, the conditions on which and the prices at which such Series of Bonds may be called for prior redemption; (viii) the amount of principal of the Bonds maturing on each date; (ix) the dates on which principal and interest will be paid and the first interest payment; and (x) any other finding or determination authorized under the Supplemental Act, all subject to the parameters and restrictions contained in this Resolution.
45. Secretary means the Secretary of the Board, or in his or her absence, the Assistant Secretary of the Board.
46. Series means each series of the Bonds authorized to be issued pursuant to this Resolution and designated as such in a Sale Certificate and any Bonds authenticated and delivered in lieu of or in substitution for such Bonds pursuant to this Resolution.
47. Special Record Date means a special date fixed by the Registrar to determine the names and addresses of Registered Owners of Bonds for purposes of paying interest on a special interest payment date for the payment of defaulted interest.
48. State means the State of Colorado.
49. Superintendent means the Superintendent of the District, or his or her successor in functions.
50. Supplemental Act means the Supplemental Public Securities Act, constituting Title 11, Article 57, Part 2, C.R.S.
51. Term Bonds means Bonds that are payable on or before their specified maturity dates from sinking fund payments established for that purpose and calculated to retire such Bonds on or before their specified maturity dates. AAA. Underwriter means RBC Capital Markets, LLC. Section 2. Recitals.

1. The District is a public corporation duly organized and existing under the Constitution and laws of the State
2. The District is authorized under Section 11-57-205 of the Supplemental Act to delegate to any member of the issuing authority, chief executive officer, or chief financial officer of the public entity the authority to sign a contract for the purchase of the securities or to accept a binding bid for the securities, such delegation to be effective for one year after adoption of the act of issuance.
3. At the Election, the Board was authorized to contract general obligation bonded indebtedness on behalf of the District in an aggregate principal amount not exceeding $515,000,000, pursuant to the following bond question:
   WITH NO EXPECTED INCREASE IN THE DISTRICT’S CURRENT BOND MILL LEVY OF 22.069 MILLS, SHALL SCHOOL DISTRICT 27J DEBT BE INCREASED $515 MILLION, WITH A MAXIMUM TOTAL REPAYMENT COST OF NOT MORE THAN $997 MILLION, AND SHALL THE DISTRICT BE AUTHORIZED TO COLLECT TAXES SUFFICIENT TO PAY PRINCIPAL OF AND INTEREST ON SUCH DEBT BUT NOT EXCEEDING $58 MILLION ANNUALLY FOR CAPITAL IMPROVEMENT PURPOSES, INCLUDING BUT NOT LIMITED TO:
   ACQUIRE, CONSTRUCT AND EQUIP NEEDED ELEMENTARY SCHOOLS, TWO MIDDLE SCHOOLS AND A COMPREHENSIVE HIGH SCHOOL TO ADDRESS OVERCROWDING CAUSED BY GROWTH IN THE COMMUNITY;
   CONSTRUCT AND EQUIP FACILITIES AT ALL OF THE DISTRICT’S COMPREHENSIVE HIGH SCHOOLS TO DELIVER ENHANCED SCIENCE, TECHNOLOGY, ENGINEERING AND MATH (STEM) CURRICULUM AND INNOVATIVE CAREER TECHNICAL EDUCATION (CTE) PROGRAMMING TO ADDRESS CURRENT AND FUTURE WORK FORCE NEEDS;
   INVEST IN CAPITAL FACILITIES IMPROVEMENTS IN DISTRICT SCHOOLS INCLUDING DISTRICT AUTHORIZED CHARTER SCHOOLS;
   PROVIDED THAT THE EXPENDITURE OF BOND PROCEEDS WILL BE MONITORED BY A BOARD OF EDUCATION APPOINTED OVERSIGHT COMMITTEE OF RESIDENTS;
   SUCH DEBT TO BE EVIDENCED BY THE ISSUANCE OF GENERAL OBLIGATION BONDS, WHICH SHALL BEAR INTEREST, MATURE, BE SUBJECT TO REDEMPTION, WITH OR WITHOUT PREMIUM OF NOT TO EXCEED 3%, AND BE ISSUED, DATED AND SOLD AT SUCH TIME OR TIMES, AT SUCH PRICES (AT, ABOVE OR BELOW PAR) AND IN SUCH MANNER AND CONTAINING SUCH TERMS, NOT INCONSISTENT HEREWITH, AS THE DISTRICT MAY DETERMINE; AND SHALL AD VALOREM PROPERTY TAXES BE LEVIED IN ANY YEAR AT A MILL LEVY SUFFICIENT IN EACH YEAR TO PAY THE PRINCIPAL OF AND INTEREST ON SUCH DEBT AND ANY REFUNDING DEBT WHEN DUE AND TO FUND A RESERVE FOR THE PAYMENT THEREOF, PROVIDED THAT ANY REVENUE PRODUCED BY THIS MILL LEVY SHALL NOT EXCEED $58 MILLION ANNUALLY?
4. The District has previously issued general obligation debt in the aggregate principal amount of $272,915,000 authorized as a result of the Election, leaving $242,085,000 of authorization remaining as a result of the Election.
5. Pursuant to Article X, Section 20(3) of the State Constitution, bonds may not be sold on terms which exceed their share of the maximum repayment costs described in the ballot question or in the notice sent to voters.
6. Pursuant to the ballot issue notice provided to the electors of the District in connection with the Election, the maximum annual repayment cost of general obligation bonds issued pursuant to the bond question approved at the Election may not exceed $58,000,000 and the total repayment cost of general obligation bonds issued pursuant to the bond question approved at the Election may not exceed $997,000,000.
7. The Board is of the opinion that the District should issue not more than $128,500,000 of the authorization in Bonds in order to effect a portion of the Improvement Project as authorized by the voters of the District at the Election leaving $113,585,000 of remaining voter authorization.
8. The District has heretofore issued the Prior Bonds.
9. The District desires to delegate to the President, the Superintendent, or the Chief Financial Officer the independent ability to authorize the issuance of one or more Series of Bonds of the District for the purpose of effecting the Improvement Project and the Refunding Project, all subject to the parameters set forth in this Resolution.
10. The District desires to refund, pay and discharge the maturities and amounts of the Prior Bonds as may be designated in a Sale Certificate, as may be advantageous to the District subject to the parameters set forth in Section 5 below.
11. The District is not delinquent in the payment of any of the principal of or interest on the Prior Bonds.
12. Pursuant to Section 22-43-103 of the Refunding Act, general obligation refunding bonds may be issued without an election if the net effective interest rate and net interest cost of the refunding bonds are less than the net effective interest rate and the net interest cost of the bonds to be refunded.
13. Pursuant to Section 22-43-103 of the Refunding Act, if two or more issues are being refunded by the issuance of a single issue of refunding bonds, the net effective interest rate and the net interest cost are to be computed as if all of the bonds to be refunded had originally been combined as a single issue.
14. Pursuant to Section 22-43-102(5) of the Refunding Act, the taxable property upon which tax levies are being made for payment of the Refunded Bonds is identical to the taxable property on which such tax levies will be made for the Bonds.
15. Pursuant to Article X, Section 20(4) of the State Constitution, a Series of Bonds may be issued without an election if they are issued at a lower interest rate than the Refunded Bonds.
16. Pursuant to Section 22-43-103 of the Refunding Act, the Board has found and determined, and does hereby find and determine, that, provided any Series of Bonds issued for refunding purposes are sold within the parameters and restrictions contained in Section 5 of this Resolution, the net effective interest rate on such Series of Bonds will be less than the combined net effective interest rate of the Refunded Bonds and the net interest cost on such Series of Bonds will be less than the combined net interest cost of the Refunded Bonds.
17. The Board has determined, and does hereby determine, that so long as the Series of Bonds are issued within the parameters set forth in Section 5 hereof, the limitations of the Refunding Act imposed upon the issuance of each Series of Bonds will have been met prior to the issuance of such Series of Bonds for refunding purposes, and that any Refunding Project, as may hereafter be approved by the President, Superintendent or Chief Financial Officer, serves a valid and governmental purpose and is necessary, expedient and in the best interests of the District and its taxpayers.
18. The creation of the indebtedness authorized by this Resolution will not cause the District to exceed the maximum general obligation indebtedness of 6% of its statutory actual valuation as approved by the voters in November 2015 and as authorized by State law.
19. The Board has determined, and does hereby determine, that it is necessary and in the best interest of the District that each Series of the Bonds now be authorized to be issued and delivered, and the Board hereby determines to use the proceeds of any Series of Bonds authorized by this Resolution to effect the Improvement Project and the Refunding Project
20. Section 22-45-103(1)(b)(V), C.R.S. requires any school district with outstanding bonded indebtedness to select at least one commercial bank or depository trust company to act as third-party custodian to administer the school district’s bond redemption fund, which custodian shall be responsible for making payments of principal and interest on a school district’s outstanding bonded indebtedness as provided by law.
21. The District has previously selected the Custodian to act as such third-party custodian, and the Custodian is willing to act as Custodian to hold and invest the District’s bond redemption fund as provided herein and in the Custodial Agreement and to make payments of principal and interest on the District’s outstanding bonded indebtedness from available funds in the Bond Fund as provided by law.
22. There is on file in the District offices the proposed forms of the following documents, with such changes as are hereinafter approved by the President, Superintendent, or Chief Financial Officer with respect to each specific Series of Bonds:
    
    1. (i) the Purchase Contract;
    2. the Registrar Agreement;
    3. the Escrow Agreement;
    4. the Preliminary Official Statement; and
    5. the Continuing Disclosure Certificate.

Section 3. Ratification. All action not inconsistent with the provisions of this Resolution heretofore taken by the Board and the officers of the District directed toward effecting the Improvement Project and/or the Refunding Project and the sale and issuance of one or more Series of Bonds for such purposes be, and the same is hereby ratified, approved, and confirmed.

Section 4. Authorization of Bonds; Delegation.

1. In accordance with the Constitution and laws of the State and the provisions of this Resolution, and for the purpose of defraying the cost of the Improvement Project and/or the Refunding Project, the District hereby authorizes to be issued any Series of general obligation bonds as set forth in a Sale Certificate, in the aggregate principal amount provided in such Sale Certificate, subject to the parameters and restrictions contained in this Resolution.
2. Section 11-57-204 of the Supplemental Act provides that a public entity, including the District, may elect in an act of issuance to apply all or any of the provisions of the Supplemental Act. The Board hereby elects to apply all of the provisions of the Supplemental Act to each Series of Bonds.
3. Section 11-57-205 of the Supplemental Act provides that a public entity may delegate to any member of the issuing authority, chief executive officer, or chief financial officer of the public entity the authority to sign a contract for the purchase of the securities or to accept a binding bid for the securities, such delegation to be effective for one year after adoption of the act of issuance. The Board hereby delegates to any of the President, the Superintendent, or the Chief Financial Officer the authority, for one year from the date of this Resolution, to determine whether it is in the best interest of the District to issue general obligation bonds of the District for the Improvement Project and/or the Refunding Project, to independently execute and deliver a Sale Certificate with respect to each Series of Bonds issued for such purposes, and to make and approve the final determinations contained therein for each Series of Bonds, subject to the parameters and restrictions of this Resolution.
4. Approval of this Resolution grants continuing authority to the President, Superintendent or Chief Financial Officer to approve the issuance of one or more Series of Bonds of the District for one year from the date hereof without further action by the Board subject to the parameters set forth herein; the issuance of one Series of Bonds pursuant to this Resolution does not foreclose the issuance of subsequent Series of Bonds so long as each Series of Bonds issued pursuant to this Resolution complies with the parameters and restrictions set forth in Section 5 below.

Section 5. Bond Details.

1. The Bonds.
   
   1. Each Series of Bonds shall be issued in fully registered form (i.e., registered as to payment of both principal and interest) initially registered in the name of Cede & Co. as nominee for DTC, as Depository for the Bonds. The Bonds shall be dated as of their date of delivery, and shall be issued in denominations of $5,000 or any integral multiple thereof (provided that no Bond may be in a denomination which exceeds the principal coming due on any maturity date and no individual Bond may be issued for more than one maturity and interest rate).
   2. Each Series of Bonds shall mature, bear interest (computed on the basis of a 360-day year of twelve 30-day months), be payable to the Registered Owners of such Series of Bonds from their date to maturity or prior redemption, be subject to redemption, and be sold, all as provided in a Sale Certificate; subject to the following parameters and restrictions.
      
      1. any Series of Bonds issued for the Improvement Project shall mature no later than December 1, 2048;
      2. any Series of Bonds issued for the Refunding Project shall mature not later than the final maturity of the Refunded Bonds;
      3. the aggregate principal amount of any Series of Bonds issued for the Improvement Project shall not exceed $128,500,000;
      4. the aggregate principal amount of any Series of Bonds issued for the Refunding Project shall not exceed amounts authorized by the voters at any election relating to the Refunded Bonds;
      5. Bonds issued for the Refunding Project shall (a) not be subject to redemption prior to maturity at the option of the District or (b) be subject to optional redemption at such time or times as required by State law and as set forth in the Sale Certificate, at a redemption price not to exceed 100%;
      6. Bonds issued for the Improvement Project shall be subject to redemption prior to maturity at the option of the District at such time or times as permitted by State law and as set forth in the Sale Certificate, at a redemption price not to exceed 100%;
      7. the combined maximum annual and total repayment cost of Bonds, when combined with the prior bonds authorized pursuant to the Election, issued for the Improvement Project shall not exceed the amounts authorized at the Election ($58,000,000 and $997,000,000, respectively); and the combined maximum annual and total repayment cost of Bonds issued for the Refunding Project shall not exceed amounts authorized by the election authorizing the issuance of the Prior Bonds;
      8. the purchase price of each Series of Bonds shall not be less than 100% of the original aggregate principal amount of such Bonds; and (ix) the issuance of any Series of Bonds shall not cause the District to exceed its statutory debt limitations at the time of issuance or the amounts set forth in the ballot question approved at the Election.
         Interest on the Bonds shall be calculated on the basis of a 360-day year of twelve 30-day months, payable semiannually on each June 1 and December 1, commencing on the date provided in a Sale Certificate.