Board of Education - December 11, 2024 - Agenda, Minutes

Dinner will be provided.

1. Call to order President Green
2. Colorado Association of School Boards (CASB) Conference Debrief and Highlights . President Green
3. Agenda Review President Green
4. Adjourn President Green

Date of Notice: December 4, 2024\

BOARD OF EDUCATION

• Tom Green, President
• Mandy Thomas, Vice President
• Melinda Carbajal, Director
• Ashley Conn, Director
• Starr Trujillo, Director
• Rachel Wilhelm, Director

Dinner was provided.

1. Call to order: 6:32 p.m.
   Director Conn, Director Green, and Director Thomas were present for the entire study session. Director Trujillo arrived at 6:34 p.m. Director Carbajal and Director Wilhelm were absent from the entire study session.
2. Colorado Association of School Boards (CASB) Conference Debrief and Highlights
3. Agenda Review
4. Adjourn: 6:37 p.m.

1. CALL TO ORDER President Green
   All matters noticed on this agenda, in any category, may be considered for action as listed. Any item not so noticed may not be considered. Items listed on this agenda may be considered in any order, at the discretion of the chairperson.
2. PLEDGE OF ALLEGIANCE President Green
   ROLL CALL FOR ATTENDANCE (Policy Reference: 2.C) President Green
3. COMMITMENT TO GOVERNING STYLE President Green
   The Board will govern lawfully, observing Policy Governance principles, with an emphasis on (a) outward vision rather than internal preoccupation, (b) encouragement of diversity in viewpoints, (c) strategic leadership more than administrative detail, (d) clear distinction of Board and chief executive roles, (e) collective rather than individual decisions, (f) future rather than past or present, and (g) governing proactively rather than reactively.
4. APPROVAL OF AGENDA President Green Recommended motion: “Move to approve the agenda dated December 11, 2024 as presented.”
   ROLL CALL FOR VOTE (Policy Reference: 2.C) President Green
5. STUDENT ADVISORY COUNCIL MONTHLY REPORT Superintendent Pierce Members of the student advisory council will present information regarding school activities.
6. SUPERINTENDENT’S REPORT Superintendent Pierce
   Superintendent Will Pierce will report on activities throughout the District.
7. MATTERS OF PUBLIC COMMENT President Green
   The Board will now hear public comment on the following topics that have been indicated on the sign-in sheet. A reminder that this Board meeting is a business meeting held in public not a public meeting. The Board hears public comment to learn about the preferences and concerns of our community. Therefore, tonight we will listen. We are prohibited by state law to take any action on the items because law requires formal public notice prior to any action on an agenda item. During our next meeting, if appropriate, we will consider your comments in our discussion, and we will ask that the Superintendent attempt to find an answer for any of your questions by that time.
   The Board welcomes the comments of our community members, but to ensure that everyone will have an opportunity to participate, we have a few ground rules we ask you to follow:
   • Anyone intending to address the Board should sign the speaker sign-in sheet. I will call speakers in the order in which they signed in.
   • Speakers’ comments are limited to three minutes.
   • If more than one person wishes to speak on the same topic, we ask that the speaker limit their comments to only new information. We ask that you do not repeat views already expressed by other speakers, although we cannot prevent you from doing so.
   • We ask you to refrain from making complaints or negative comments against individual students or District employees; however, we cannot prevent you from doing so. Such complaints and comments should be addressed first at the classroom or school level, and then if still unresolved, to the Superintendent.
   • Disturbing good order by inappropriate language or gestures is grounds for removal from the meeting. We thank you in advance for your participation tonight.
8. CONSENT AGENDA (Policy References: 2.C) President Green
   All matters listed under Consent Agenda are operational matters about which the Board has governing policies, implementation of which is delegated to the Superintendent. They will be enacted in one motion by category in the order listed below. There will be no discussion of these items prior to the time the Board of Directors vote on the motion, unless members of the board, staff or public, request specific items to be discussed separately and/or removed from this section.
   Any member of the public who wishes to discuss Consent Agenda items should notify the President of the Board at the time requested and be recognized by invitation of the President to address the Board.
   1. Approval of Board of Education minutes dated November 13, 2024 Study Session and Regular Meeting (Enclosures)
   2. Approval of personnel items on memorandum dated December 4, 2024 (Confidential Enclosures)
   Recommended Motion: “Move to approve the consent agenda as presented.”
   ROLL CALL FOR VOTE (Policy Reference: 2.C) President Green
9. GOVERNANCE PROCESS THAT SUPPORTS OUR GLOBAL GOALS President Green
   1. Ownership Linkage – Members: Director Carbajal and Director Conn
   2. Board Education – Members: Director Conn and Director Thomas
   3. c. Board Committees
      1. Facility Planning Advisory Committee – Member: Director Green
      2. Capital Facility Fee Foundation – Members: Director Conn, Director Green, and Director Trujillo
      3. Rocky Mountain Risk – Member: Director Carbajal
      4. The 27J Believers – Members: Director Green and Director Thomas
      5. Commerce City and School District 27J Use Tax Committee – Members: Director Green and Director Wilhelm
      6. 2015/2021 Bond Oversight Committee – Members: Director Green and Director Thomas
      7. 2022 Mill Levy Override Oversight Committee – Members: Director Thomas and Director Wilhelm
      8. Brighton Youth Commission – Member: Director Trujillo
   4. Other Matters of Information for the Board
10. EXPECTATIONS OF THE BOARD (Policy Reference 4.E) Superintendent Pierce
    1. Board acts to accept/reject the following reports due/submitted since last meeting. (ADDENDUM “A”) None at this time.
    2. External Expectations of the Board Report through 3.D Financial Condition & Activities. Partner Rodney Rice and Manage Max Haberkorn, both from RubinBrown LLP, will present the Independent Auditors’ Report. (Separate Enclosure and the Annual Comprehensive Financial Report (ACFR) that includes the Independent Auditors’ Report from RubinBrown LLP) Recommended motion: “Move to acknowledge receipt of the 2023-2024 Annual Comprehensive Financial Report”
       ROLL CALL FOR VOTE (Policy Reference: 2.G.1) President Green
    3. Superintendent Will Pierce will present the Expectation of the Board report through 3.I Board Awareness & Support as conveying reasonable interpretation of the executive limitations. (Separate Enclosure) Recommended motion: “Move to accept the Expectations of the Board Report through 3.I Board Awareness & Support as conveying reasonable interpretation of the executive limitations.”
       ROLL CALL FOR VOTE (Policy Reference: 2.G.1) President Green
    4. Policy Review Schedule
       1. December 11, 2024 3.I Board Awareness and Support
          3.D External Financial Condition & Activities
       2. ii. January 22, 2025 3.C Treatment of Faculty/Staff/Volunteers
          3.D Internal Financial Condition and Activities
    5. February 26, 2025 1.1 Graduation Rate
       1.2 Post Secondary Readiness (3E’s)
       3.B Treatment of Parents/Guardians
    6. March 12, 2025 1.4 School Social Emotional Learning Dashboard (Good Humans)
       3.G Compensation & Benefits
    7. April 23, 2025 3.E Asset Protection
    8. May 28, 2025 3.A Treatment of Students/Public
    9. June 11, 2025 3.F Financial Planning/Budgeting
    10. August 27, 2025 3.0 Global Executive Constraint
    11. September 24, 2025 1.3 School Academic Dashboard
        3.J Charter Schools
    12. October 22, 2025 3.D Financial Condition & Activities Internal
    13. November 12, 2025 3.H Emergency Executive Succession
11. FISCAL YEAR 2025 CERTIFICATION OF MILL LEVY President Green
    Chief Operations Officer Terry Lucero will present information concerning the certification of the fiscal year 2025 mill levy. (Enclosures)
    Recommended Motion: “Move to certify to the Board of County Commissioners in Adams, Broomfield, and Weld counties property tax amounts and mill levies required for Fiscal Year 2025 Budget as presented in Enclosure A. Furthermore, we authorize the Superintendent or his designee, to modify the final mill levy to generate the budget property tax revenues as may be required by final calculations made by the Colorado Department of Education in accordance with the implementation of the Colorado School Finance Act of 1994.”
    ROLL CALL FOR VOTE (Policy Reference: 2.G.1) President Green
12. BOARD OF EDUCATION DIRECTOR DISTRICTS President Green
    Colorado Revised Statutes C.R.S. 23-21-110 requires that school board director districts be reapportioned every four years by December 31st. The Board of Education received information and reviewed various scenarios at the November 13, 2024 regular meeting. (Enclosure) Recommended Motion: “Move to approve the reapportionment of director district boundaries as presented in scenario number one.”
    ROLL CALL FOR VOTE (Policy Reference: 2.G.1) President Green
13. SCHEDULE OF MEETINGS
    December 21, 2024 9:00 a.m. to 12:00 p.m. Board of Education Retreat and CASB Conference Debrief
    Lois Lesser Board and Conference Room or the Education Service Center
    January 8, 2025 5:30 p.m. Linkage or Planning Session
    Lois Lesser Board and Conference Room
    1850 Egbert Street, Suite 120
    Brighton, CO 80601
    January 22, 2025 5:30 p.m. Study Session
    7:00 p.m. Regular Meeting
    Lois Lesser Board and Conference Room
    1850 Egbert Street, Suite 120
    Brighton, CO 80601
14. BOARD MEETING EVALUATION
    The quarterly-meeting evaluation will be presented by Director Thomas.
15. CLOSING COMMENTS
16. ADJOURNMENT

Date of Notice: December 4, 2024\

1. 1. CALL TO ORDER: 7:02 p.m.
2. 2. PLEDGE OF ALLEGIANCE
   Director Carbajal, Director Conn, Director Green, Director Thomas, Director Trujillo, were present at the start of the meeting and Director Wilhelm arrived at 7:09 p.m. The Board members were present for the entire meeting.
3. 3. COMMITMENT TO GOVERNING STYLE
   President Green read the following statement: The Board will govern lawfully, observing Policy Governance principles, with an emphasis on (a) outward vision rather than internal preoccupation, (b) encouragement of diversity in viewpoints, (c) strategic leadership more than administrative detail, (d) clear distinction of Board and chief executive roles, (e) collective rather than individual decisions, (f) future rather than past or present, and (g) governing proactively rather than reactively.
4. APPROVAL OF AGENDA
   Motion by Director Thomas, seconded by Director Carbajal to approve the revised agenda dated December 11, 2024 by removing item Number Five Student Advisory Council. All agenda items were renumbered accordingly. Roll Call Vote: all ayes Director Wilhelm arrived at this time.
5. SUPERINTENDENT’S REPORT
   Superintendent Will Pierce reported on activities throughout the District.
6. MATTERS OF PUBLIC COMMENT
   Name In/Out of District Topic
   Patrick Riley In District Follow up from his
   September 23, 2024
   Public Comments
   Peter Huidekoper Out of District Four-Day School Week
   A complete recording of the public comments will be available at www.sd27j.net for 90 days.
7. CONSENT AGENDA
   Motion by Director Conn, seconded by Director Wilhelm to approve the consent agenda as presented. Roll Call Vote: all ayes
   1. Approval of Board of Education minutes dated November 13, 2024 Study Session and Regular Meeting
   2. Approval of personnel items on memorandum dated December 4, 2024
8. FISCAL YEAR 2025 CERTIFICATION OF MILL LEVY (Previously Item #11)
   Chief Operations Officer Terry Lucero presented information concerning the certification of the fiscal year 2025 mill levy.
   Motion by Director Thomas, seconded by Director Conn to certify to the Board of County Commissioners in Adams, Broomfield, and Weld counties property tax amounts and mill levies required for Fiscal Year 2025 Budget as presented in Enclosure A. Furthermore, we authorize the Superintendent or his designee, to modify the final mill levy to generate the budget property tax revenues as may be required by final calculations made by the Colorado Department of Education in accordance with the implementation of the Colorado School Finance Act of 1994. Roll Call Vote: all ayes
9. GOVERNANCE PROCESS THAT SUPPORTS OUR GLOBAL GOALS
   1. Ownership Linkage – Members: Director Carbajal and Director Conn: No meeting has occurred since the last Board of Education meeting. Topics may be discussed at the Board retreat on December 21, 2024.
   2. Board Education – Members: Director Conn and Director Thomas: No report. Topics may be discussed at the Board retreat on December 21, 2024.
   3. Board Committees
      1. Facility Planning Advisory Committee – Member: Director Green: Director Green reported that the committee is reviewing information concerning Talon Ridge Middle School.
      2. Capital Facility Fee Foundation – Members: Director Conn, Director Green, and Director Trujillo: No meeting has occurred since the last Board of Education meeting.
      3. Rocky Mountain Risk – Member: Director Carbajal: Director Carbajal reported that the group is working on their meeting processes and education work for the members.
      4. The 27J Believers – Members: Director Green and Director Thomas: Director Thomas reported that the next awards will occur in March, prior to spring break.
      5. Commerce City and School District 27J Use Tax Committee – Members: Director Green and Director Wilhelm: No meeting has occurred since the last Board of Education meeting.
      6. 2015/2021 Bond Oversight Committee – Members: Director Green and Director Thomas: Director Thomas reported that the committee is researching the District’s deferred maintenance and categorizing the items. They are also discussing the internet usage for charter schools.
      7. 2022 Mill Levy Override Oversight Committee – Members: Director Thomas and Director Wilhelm: Director Wilhelm reported that the soft roll out for the security check system is occurring, and the schools are taking feedback from students and parents. Students are becoming more comfortable with the process. Director Thomas attended a presentation, and welcomed the invitation to watch the testing.
      8. viii. Brighton Youth Commission – Member: Director Trujillo: Director Trujillo mentioned that the group met while the Board was at the CASB conference. Director Green reported that the commission members attended the National League of Cities conference.
   4. Other Matters of Information for the Board: None
   A complete recording of the Board reports will be available at www.sd27j.net for 90 days.
10. EXPECTATIONS OF THE BOARD (Policy Reference 4.E) - Superintendent Pierce
    1. Board acts to accept/reject the following reports due/submitted since last meeting. (ADDENDUM “A”) None at this time.
    2. External Expectations of the Board Report through 3.D Financial Condition & Activities. Partner Rodney Rice and Manager Max Haberkorn, both from RubinBrown LLP, presented the Independent Auditors’ Report. Motion by Director Carbajal, seconded by Director Trujillo to acknowledge receipt of the 2023-2024 Annual Comprehensive Financial Report. Roll Call Vote: all ayes
    3. Superintendent Will Pierce presented the Expectation of the Board report through 3.I Board Awareness & Support as conveying reasonable interpretation of the executive limitations.
       Motion by Director Trujillo, seconded by Director Wilhelm to accept the Expectations of the Board Report through 3.I Board Awareness & Support as conveying reasonable interpretation of the executive limitations. Roll Call Vote: all ayes
    4. Policy Review Schedule
       1. December 11, 2024 3.I Board Awareness and Support
          3.D External Financial Condition & Activities
       2. January 22, 2025 3.C Treatment of Faculty/Staff/Volunteers
          3.D Internal Financial Condition and Activities
       3. February 26, 2025 1.1 Graduation Rate
          1.2 Post Secondary Readiness (3E’s)
          3.B Treatment of Parents/Guardians
       4. March 12, 2025 1.4 School Social Emotional Learning Dashboard
          (Good Humans)
          3.G Compensation & Benefits
       5. April 23, 2025 3.E Asset Protection
       6. May 28, 2025 3.A Treatment of Students/Public
       7. June 11, 2025 3.F Financial Planning/Budgeting
       8. August 27, 2025 3.0 Global Executive Constraint
       9. September 24, 2025 1.3 School Academic Dashboard
          3.J Charter Schools
       10. October 22, 2025 3.D Financial Condition & Activities Internal
       11. November 12, 2025 3.H Emergency Executive Succession
11. BOARD OF EDUCATION DIRECTOR DISTRICTS
    Colorado Revised Statutes C.R.S. 23-21-110 requires that school board director districts be reapportioned every four years by December 31st. The Board of Education received information and reviewed various scenarios at the November 13, 2024 regular meeting. Board Secretary Lynn Ann Sheats presented information about the director district reapportionment.
    Motion by Director Trujillo, seconded by Director Carbajal to approve the reapportionment of director district boundaries as presented in scenario number one. Roll Call Vote: all ayes
12. SCHEDULE OF MEETINGS
    December 21, 2024 9:00 a.m. to 12:00 p.m. Board of Education Retreat and CASB
    Conference Debrief
    Lois Lesser Board and Conference Room or the Education Service Center
    January 8, 2025 5:30 p.m. Linkage or Planning Session
    Lois Lesser Board and Conference Room
    1850 Egbert Street, Suite 120
    Brighton, CO 80601
    January 22, 2025 5:30 p.m. Study Session
    7:00 p.m. Regular Meeting
    Lois Lesser Board and Conference Room
    1850 Egbert Street, Suite 120
    Brighton, CO 80601
13. BOARD MEETING EVALUATION
    Director Thomas presented quarterly-meeting evaluation.
14. CLOSING COMMENTS
15. ADJOURNMENT: 8:21 p.m.