Board of Education - February 26, 2025 - Agenda, Minutes

Dinner will be provided.

1. Call to order President Green
2. The Linkage Meeting with Graduating Seniors Debrief President Green
3. Agenda Review President Green
4. Adjourn President Green

Date of Notice: February 20, 2025

Dinner was provided.

1. Call to order: 6:16 p.m. Director Alvarado, Director Conn, Director Green, Director Thomas, Director Trujillo, and Director Wilhelm were present for the entire study session. Director Carbajal was absent from the entire Study Session.
2. Agenda Review
3. The Linkage Meeting with Graduating Seniors Debrief
4. Adjourn: 6:45 p.m.

1. CALL TO ORDER President Green
   All matters noticed on this agenda, in any category, may be considered for action as listed. Any item not so noticed may not be considered. Items listed on this agenda may be considered in any order, at the discretion of the chairperson.
2. PLEDGE OF ALLEGIANCE President Green
   ROLL CALL FOR ATTENDANCE (Policy Reference: 2.C) President Green
3. COMMITMENT TO GOVERNING STYLE President Green
   The Board will govern lawfully, observing Policy Governance principles, with an emphasis on (a) outward vision rather than internal preoccupation, (b) encouragement of diversity in viewpoints, (c) strategic leadership more than administrative detail, (d) clear distinction of Board and chief executive roles, (e) collective rather than individual decisions, (f) future rather than past or present, and (g) governing proactively rather than reactively.
4. APPROVAL OF AGENDA President Green
   Recommended motion: “Move to approve the agenda dated February 26, 2025 as presented.”
   ROLL CALL FOR VOTE (Policy Reference: 2.C) President Green
5. BOARD OF EDUCATION RECOGNITIONS President Green
   The Board of Education would like to recognize the following students and staff member as state and national winners. These accomplishments occurred during the 2024-2025 school year. Brighton High School:
   Brooke Johnson – 5A/4A Rocky Mountain Pitcher of the Year
   Taylor Madsen – National Winner – 2
   nd Place USA Clay Target League
   Kori Zirker – National Qualifier – Solo Musical International Thespian Society
   Mateah Archuleta – National Qualifier – Solo Musical International Thespian Society
   Justin Daigle – H.L. Hall National Yearbook of the Year Advisor
   Prairie View High School:
   Kayli Dreiling – 1
   st Place State and 9th Place Nationals Skills USA – Photography (Kayli placed 1st in the State Competition last year)
   Riverdale Ridge High School:
   5A Girls Softball Team – State Champions
   #1 Zoie Linville, #2 Arianna Gonzales, #3 Olivia Vargas, #4 Jerzi McArthur, #5 Jordyn Damian, #6 Kiana Cordova, #7 Lenae Medina, #8 Neila Lucero, #9 Peyton Saenz, #11 Mady Ortiz, #13 Brynn Trujillo, #15 Sage Englert, #16 Addi Sulley, #17 Shealyn Frashier, #20 Jayden Espinoza, #21 Aubrie Lerch, #22, Ganessa Duran, #23 Jazmyn Sandoval, #24 Jaeanna Sandoval, #28 Brynn Garduno
   A brief reception will occur to honor the award winners.
6. STUDENT ADVISORY COUNCIL MONTHLY REPORT Superintendent Pierce
   Members of the student advisory council will present information regarding their findings and recommendations concerning their research regarding Artificial Intelligence (A.I.).
7. SUPERINTENDENT’S REPORT Superintendent Pierce
   Superintendent Will Pierce will report on activities throughout the District.
8. MATTERS OF PUBLIC COMMENT President Green
   The Board will now hear public comment on the following topics that have been indicated on the sign-in sheet. A reminder that this Board meeting is a business meeting held in public not a public meeting. The Board hears public comment to learn about the preferences and concerns of our community. Therefore, tonight we will listen. We are prohibited by state law to take any action on the items because law requires formal public notice prior to any action on an agenda item. During our next meeting, if appropriate, we will consider your comments in our discussion, and we will ask that the Superintendent attempt to find an answer for any of your questions by that time.
   The Board welcomes the comments of our community members, but to ensure that everyone will have an opportunity to participate, we have a few ground rules we ask you to follow:
   • Anyone intending to address the Board should sign the speaker sign-in sheet. I will call speakers in the order in which they signed in.
   •  Speakers’ comments are limited to three minutes.
   • If more than one person wishes to speak on the same topic, we ask that the speaker limit their comments to only new information. We ask that you do not repeat views already expressed by other speakers, although we cannot prevent you from doing so.
   • We ask you to refrain from making complaints or negative comments against individual students or District employees; however, we cannot prevent you from doing so. Such complaints and comments should be addressed first at the classroom or school level, and then if still unresolved, to the Superintendent.
   • Disturbing good order by inappropriate language or gestures is grounds for removal from the meeting. We thank you in advance for your participation tonight.
9. CONSENT AGENDA (Policy References: 2.C) President Green
   All matters listed under Consent Agenda are operational matters about which the Board has governing policies, implementation of which is delegated to the Superintendent. They will be enacted in one motion by category in the order listed below. There will be no discussion of these items prior to the time the Board of Directors vote on the motion, unless members of the board, staff or public, request specific items to be discussed separately and/or removed from this section.
   Any member of the public who wishes to discuss Consent Agenda items should notify the President of the Board at the time requested and be recognized by invitation of the President to address the Board. a. Approval of Board of Education minutes dated January 22, 2025 Study Session and Regular Meeting, and February 12, 2025 Linkage Meeting with 27J Schools Graduating Seniors minutes (Enclosures) b. Approval of personnel items on memorandum dated February 20, 2025 (Confidential Enclosures) Recommended Motion: “Move to approve the consent agenda as presented.”
   ROLL CALL FOR VOTE (Policy Reference: 2.C) President Green
10. GOVERNANCE PROCESS THAT SUPPORTS OUR GLOBAL GOALS President Green
    1. Ownership Linkage – Members: Director Carbajal and Director Conn
    2. Board Education – Members: Director Conn and Director Thomas
    3. Board Committees
       1. Facility Planning Advisory Committee – Member: Director Green
       2. Capital Facility Fee Foundation – Members: Director Alvarado, Director Conn, and Director Trujillo
       3. Rocky Mountain Risk – Member: Director Carbajal
       4. The 27J Believers – Members: Director Green and Director Thomas
       5. Commerce City and School District 27J Use Tax Committee – Members: Director Green and Director Wilhelm
       6. 2015/2021 Bond Oversight Committee – Members: Director Alvarado and Director Thomas
       7. 2022 Mill Levy Override Oversight Committee – Members: Director Thomas and Director Wilhelm
       8. Brighton Youth Commission – Member: Director Trujillo
    4. Other Matters of Information for the Board
11. EXPECTATIONS OF THE BOARD (Policy Reference 4.E) Superintendent Pierce
    1. Board acts to accept/reject the following reports due/submitted since last meeting. (ADDENDUM “A”) None at this time.
    2. Executive Director of Schools Brett Minne will present the Expectations of the Board Report through 3.B Treatment of Parents/Guardians. (Separate Enclosure)
       Recommended motion: “Move to accept the Expectations of the Board Report through 3.B Treatment of Parents/Guardians as conveying reasonable interpretation of the executive limitations.”
       ROLL CALL FOR VOTE (Policy Reference: 2.G.1) President Green
    3. Director of Learning Services Karla Reider will present the Global Goal report through 1.1 Graduation Rate (Separate Enclosure)
       Recommended motion: “Move to accept the Global Goal Report through 1.1 Graduation Rate as conveying reasonable interpretation of the executive limitations.”
       ROLL CALL FOR VOTE (Policy Reference: 2.G.1) President Green
    4. Director of Learning Services Karla Reider will present the Global Goal report through 1.2 Post Secondary Readiness (3E’s). (Separate Enclosure)
       Recommended motion: “Move to accept the Global Goal Report through 1.2 Post Secondary Readiness (3E’s) as conveying reasonable interpretation of the executive limitations.”
       ROLL CALL FOR VOTE (Policy Reference: 2.G.1) President Green
    5. Policy Review Schedule
       1. February 26, 2025 1.1 Graduation Rate
          1.2 Post Secondary Readiness (3E’s)
          3.B Treatment of Parents/Guardians
       2. March 12, 2025 1.4 School Social Emotional Learning Dashboard (Good Humans)
          3.G Compensation & Benefits
       3. iii. April 23, 2025 3.E Asset Protection
       4. May 28, 2025 3.A Treatment of Students/Public
       5. June 11, 2025 3.F Financial Planning/Budgeting
       6. August 27, 2025 3.0 Global Executive Constraint
       7. September 24, 2025 1.3 School Academic Dashboard
          3.J Charter Schools
       8. October 22, 2025 3.D Financial Condition & Activities Internal
       9. November 12, 2025 3.H Emergency Executive Succession
       10. December 10, 2025 3.I Board Awareness and Support
           3.D External Financial Condition & Activities
       11. January 28, 2026 3.C Treatment of Faculty/Staff/Volunteers
           3.D Internal Financial Condition and Activities
12. FUNDING REQUEST TO THE CAPITAL FACILITY FEE FOUNDATION President Green
    The Board of Education will consider approving a request for a draw from the School District 27J Capital Facility Fee Foundation in the amount not to exceed $2,000,000 for the design and construction of Rocky Vista High School. (Enclosures)
    Recommended Motion: “Move to approve a request for a draw from the School District 27J Capital Facility Fee Foundation in an amount not to exceed $2,000,000for the design and construction of Rocky Vista High School and to authorize staff to execute all required documents related to the draw request.”
    ROLL CALL FOR VOTE (Policy Reference: 2.G.1) President Green
13. SCHEDULE OF MEETINGS
    March 12, 2025 5:30 p.m. Study Session
    7:00 p.m. Regular Meeting
    Lois Lesser Board and Conference Room
    1850 Egbert Street, Suite 120
    Brighton, CO 80601
    Note: Only Regular Meeting of the Month Due to Spring Break
    April 9, 2025 5:30 p.m. Linkage or Planning Session
    Lois Lesser Board and Conference Room
    1850 Egbert Street, Suite 120
    Brighton, CO 80601
    April 23, 2025 5:30 p.m. Study Session
    7:00 p.m. Regular Meeting
    Lois Lesser Board and Conference Room
    1850 Egbert Street, Suite 120
    Brighton, CO 80601
    April 29, 2025 6:00 p.m. 5th TUESDAY Joint Meeting with City Council Members
    27J Schools to Host
    Lois Lesser Board and Conference Room
    1850 Egbert Street, Suite 120
    Brighton, CO 80601
14. BOARD MEETING EVALUATION
    The next quarterly-meeting evaluation will be presented at the March 12, 2025 meeting. Director Wilhelm will present the evaluation.
15. CLOSING COMMENTS
16. EXECUTIVE SESSION President Green
    The Board of Education will consider conducting an executive session per CRS 24-6-402(4)(a) for the purpose of discussing the purchase, acquisition, lease, transfer or sale of any real, personal, or other property interest.
    Recommended motion: “Move to approve entering into an executive session per CRS 24-6- 402(4)(a) for the purpose of discussing the purchase, acquisition, lease, transfer or sale of any real, personal, or other property interest.”
    ROLL CALL FOR VOTE (Policy Reference: 2.G.1). President Green
    No Board of Education business will occur after the Executive Session
17. ADJOURNMENT

Date of Notice: February 20, 2025

1. CALL TO ORDER: 7:05 p.m.
2. PLEDGE OF ALLEGIANCE
   Director Alvarado, Director Carbajal, Director Conn, Director Green, Director Thomas, Director Trujillo and Director Wilhelm were present for the entire meeting.
3. COMMITMENT TO GOVERNING STYLE
   President Green read the following statement: The Board will govern lawfully, observing Policy Governance principles, with an emphasis on (a) outward vision rather than internal preoccupation, (b) encouragement of diversity in viewpoints, (c) strategic leadership more than administrative detail, (d) clear distinction of Board and chief executive roles, (e) collective rather than individual decisions, (f) future rather than past or present, and (g) governing proactively rather than reactively.
4. APPROVAL OF AGENDA
   Motion by Director Conn, seconded by Director Wilhelm to approve the agenda dated February 26, 2025 as presented. Roll Call Vote: all ayes
5. BOARD OF EDUCATION RECOGNITIONS
   The Board of Education recognized the following students and staff member as state and national winners. These accomplishments occurred during the 2024-2025 school year. Brighton High School:
   Brooke Johnson – 5A/4A Rocky Mountain Pitcher of the Year
   Taylor Madsen – National Winner – 2
   nd Place USA Clay Target League
   Kori Zirker – National Qualifier – Solo Musical International Thespian Society
   Mateah Archuleta – National Qualifier – Solo Musical International Thespian Society
   Justin Daigle – H.L. Hall National Yearbook of the Year Advisor
   Prairie View High School:
   Kalei Dreiling – 1
   st Place State and 9th Place Nationals Skills USA – Photography (Kalei placed 1st in the State Competition last year)
   Riverdale Ridge High School:
   5A Girls Softball Team – State Champions
   #1 Zoie Linville, #2 Arianna Gonzales, #3 Olivia Vargas, #4 Jerzi McArthur, #5 Jordyn Damian, #6 Kiana Cordova, #7 Lenae Medina, #8 Neila Lucero, #9 Peyton Saenz, #11 Mady Ortiz, #13 Brynn Trujillo, #15 Sage Englert, #16 Addi Sulley, #17 Shealyn Frashier, #20 Jayden Espinoza, #21 Aubrie Lerch, #22, Ganessa Duran, #23 Jazmyn Sandoval, #24 Jaeanna Sandoval, #28 Brynn Garduno
   #3 Olivia Vargas was also a Pitcher of the Year
   A brief reception occurred at 7:15 p.m. to honor the award winners.
   The meeting reconvened at 7:28 p.m. All Board members that were previously present remained present.
6. STUDENT ADVISORY COUNCIL MONTHLY REPORT
   Members of the student advisory council presented information regarding their findings and recommendations concerning their research regarding Artificial Intelligence (A.I.).
7. SUPERINTENDENT’S REPORT
   Superintendent Will Pierce reported on activities throughout the District.
8. MATTERS OF PUBLIC COMMENT
   Name In District Topic
   Sheila Rufalo In District Literacy
   Patrick Riley In District Communications Pathway
   Policy
9. CONSENT AGENDA
   Motion by Director Carbajal, seconded by Director Trujillo to approve the consent agenda as presented. Roll Call Vote: all ayes
   1. Approval of Board of Education minutes dated January 22, 2025 Study Session and Regular Meeting, and February 12, 2025 Linkage Meeting with 27J Schools Graduating Seniors minutes
   2. Approval of personnel items on memorandum dated February 20, 2025
10. GOVERNANCE PROCESS THAT SUPPORTS OUR GLOBAL GOALS
    1. Ownership Linkage – Members: Director Carbajal and Director Conn: The Board reviewed the feedback from graduating seniors’ linkage meeting. These types of meetings also build community relationships.
    2. Board Education – Members: Director Conn and Director Thomas: The committee has requested the Board secretary and superintendent to determine if any of the executive leadership team has presentations they would like to give to the Board.
    3. c. Board Committees
       1. Facility Planning Advisory Committee – Member: Director Green – No meeting has occurred since the last Board of Education meeting.
       2. Capital Facility Fee Foundation – Members: Director Alvarado, Director Conn, and Director Trujillo: The foundations is monitoring the amount of growth and new subdivisions that are within the District’s boundaries.
       3. Rocky Mountain Risk – Member: Director Carbajal: The members met twice in February. One was a social gathering for networking and at the regular meeting the members reviewed the budget. Director Carbajal is enjoying learning about risk management, pooling and understanding policies.
       4. The 27J Believers – Members: Director Green and Director Thomas: The schedule for the April 23, 2025 awards is set and the topic will be distributed to staff next week. The committee will discuss other awards involving teachers and community members.
       5. Commerce City and School District 27J Use Tax Committee – Members: Director Green and Director Wilhelm: The committee is looking at dates to coordinate the next meeting.
       6. 2015/2021 Bond Oversight Committee – Members: Director Alvarado and Director Thomas: The committee conducted a budget overview of Rocky Vista High School and Talon Ridge Middle School. This was Director Alvarado’s first meeting, and she found it interesting and very informative. Director Thomas reported on the community meeting that occurred regarding Rocky Vista High School. The community had great questions, as this is the first high school being built in their community. Some questions were premature, but the District has a lot of experience in informing the community as it gets closer to the school’s opening.
       7. 2022 Mill Levy Override Oversight Committee – Members: Director Thomas and Director Wilhelm: The committee received an update from the District’s Charter School partners. The charter schools are not obligated to follow the same ballot language for the funds they are receiving, but all are following the same guidelines as what the District is doing.
       8. Brighton Youth Commission – Member: Director Trujillo – The commission is working on their plans for Suicide Prevention Education Awareness Knowledge (SPEAK) week. The 5K walk/run will be on May 3, 2025. Individual assignments for budget, shirts, 5K run packets are being completed. The promotional giveaways and video are based on the individual school levels. The commission received a $5000 grant in honor of last year’s event.
    d. Other Matters of Information for the Board: None
11. EXPECTATIONS OF THE BOARD
    1. Board acts to accept/reject the following reports due/submitted since last meeting. (ADDENDUM “A”) None at this time.
    2. Executive Director of Schools Brett Minne presented the Expectations of the Board Report through 3.B Treatment of Parents/Guardians.
       Motion by Director Thomas, seconded by Director Carbajal to accept the Expectations of the Board Report through 3.B Treatment of Parents/Guardians as conveying reasonable interpretation of the executive limitations. Roll Call Vote: all ayes
    3. Director of Learning Services Karla Reider and Director of Post-Secondary and Workforce Readiness Michael Burke presented the Global Goal report through 1.1 Graduation Rate.
       Director Conn left the meeting at 8:58 p.m.
       Motion by Director Thomas, seconded by Director Wilhelm to accept the Global Goal Report through 1.1 Graduation Rate as conveying reasonable interpretation of the executive limitations. Roll Call Vote: all ayes
       Note; This roll call did not include Director Conn.
       Director Conn returned to the meeting at 9:04 p.m.
    4. Director of Learning Services Karla Reider and Director of Post-Secondary and Workforce Readiness Michael Burke presented the Global Goal report through 1.2 Post Secondary Readiness (3E’s).
       Motion by Director Thomas, seconded by Director Carbajal accept the Global Goal Report through 1.2 Post Secondary Readiness (3E’s) as conveying reasonable interpretation of the executive limitations. Roll Call Vote: all ayes
    5. Policy Review Schedule
       1. February 26, 2025 1.1 Graduation Rate
          1.2 Post Secondary Readiness (3E’s)
          3.B Treatment of Parents/Guardians
       2. March 12, 2025 1.4 School Social Emotional Learning Dashboard (Good Humans)
          3.G Compensation & Benefits
       3. April 23, 2025 3.E Asset Protection
       4. May 28, 2025 3.A Treatment of Students/Public
       5. June 11, 2025 3.F Financial Planning/Budgeting
       6. August 27, 2025 3.0 Global Executive Constraint
       7. September 24, 2025 1.3 School Academic Dashboard
          3.J Charter Schools
       8. October 22, 2025 3.D Financial Condition & Activities Internal
       9. November 12, 2025 3.H Emergency Executive Succession
       10. December 10, 2025 3.I Board Awareness and Support
           3.D External Financial Condition & Activities
       11. January 28, 2026 3.C Treatment of Faculty/Staff/Volunteers
           3.D Internal Financial Condition and Activities
12. FUNDING REQUEST TO THE CAPITAL FACILITY FEE FOUNDATION
    The Board of Education considered approving a request for a draw from the School District 27J Capital Facility Fee Foundation in the amount not to exceed $2,000,000 for the design and construction of Rocky Vista High School.
    Motion by Director Trujillo, seconded by Director Conn to approve a request for a draw from the School District 27J Capital Facility Fee Foundation in an amount not to exceed $2,000,000for the design and construction of Rocky Vista High School and to authorize staff to execute all required documents related to the draw request. Roll Call Vote: all ayes
13. SCHEDULE OF MEETINGS
    March 12, 2025 5:30 p.m. Study Session
    7:00 p.m. Regular Meeting
    Lois Lesser Board and Conference Room
    1850 Egbert Street, Suite 120
    Brighton, CO 80601
    Note: Only Regular Meeting of the Month Due to Spring Break
    April 9, 2025 5:30 p.m. Linkage or Planning Session
    Lois Lesser Board and Conference Room
    1850 Egbert Street, Suite 120
    Brighton, CO 80601
    April 23, 2025 5:30 p.m. Study Session
    7:00 p.m. Regular Meeting
    Lois Lesser Board and Conference Room
    1850 Egbert Street, Suite 120
    Brighton, CO 80601
    April 29, 2025 6:00 p.m. 5th TUESDAY Joint Meeting with City Council
    
    Members
    27J Schools to Host
    Lois Lesser Board and Conference Room
    1850 Egbert Street, Suite 120
    Brighton, CO 80601
14. BOARD MEETING EVALUATION
    The next quarterly-meeting evaluation will be presented at the March 12, 2025 meeting.
    Director Wilhelm will present the evaluation.
15. CLOSING COMMENTS
16. EXECUTIVE SESSION
    The Board of Education considered conducting an executive session per CRS 24-6- 402(4)(a) for the purpose of discussing the purchase, acquisition, lease, transfer or sale of any real, personal, or other property interest.
    Motion by Director Alvarado, seconded by Director Thomas to approve entering into an executive session per CRS 24-6-402(4)(a) for the purpose of discussing the purchase, acquisition, lease, transfer or sale of any real, personal, or other property interest. Roll Call Vote: all ayes
    The following staff members were invited to participate in the Executive Session:
    Superintendent Will Pierce
    Chief Operations Officer Terry Lucero
    No Board of Education business will occur after the Executive Session
    The Executive Session started at 9:34 p.m.
    This is a single-topic session, so all time was spent discussing this topic.
    The Executive Session concluded at 10:00 p.m.
17. ADJOURNMENT: 10:01 p.m.