Board of Education - January 22 2025 - Agenda, Minutes

Dinner will be provided.

1. Call to order Vice President Thomas
2. The Thinking Classroom Debrief and Linkage Meeting with Graduating Seniors for the February 12, 2025 meeting . Vice President Thomas
3. Agenda Review Vice President Thomas
4. Adjourn Vice President Thomas

Date of Notice: January 16, 2025

Dinner was provided.

Director Carbajal, Director Conn, Director Thomas, and Director Trujillo were present for the entire study session. Director Green and Director Wilhelm were absent from the entire study session.

1. Call to order: 6:14 p.m.
2. The Thinking Classroom Debrief and Linkage Meeting with Graduating Seniors for the February 12, 2025 meeting discussion.
3. Agenda Review
4. Adjourn: 6:45 p.m.

1. CALL TO ORDER Vice President Thomas
   All matters noticed on this agenda, in any category, may be considered for action as listed. Any item not so noticed may not be considered. Items listed on this agenda may be considered in any order, at the discretion of the chairperson.
2. PLEDGE OF ALLEGIANCE Vice President Thomas ROLL CALL FOR ATTENDANCE (Policy Reference: 2.C) Vice President Thomas
3. COMMITMENT TO GOVERNING STYLE Vice President Thomas
   The Board will govern lawfully, observing Policy Governance principles, with an emphasis on (a) outward vision rather than internal preoccupation, (b) encouragement of diversity in viewpoints, (c) strategic leadership more than administrative detail, (d) clear distinction of Board and chief executive roles, (e) collective rather than individual decisions, (f) future rather than past or present, and (g) governing proactively rather than reactively.
4. APPROVAL OF AGENDA Vice President Thomas
   Recommended motion: “Move to approve the agenda dated January 22, 2025 as presented.”
   ROLL CALL FOR VOTE (Policy Reference: 2.C) Vice President Thomas
5. CERTIFICATION OF DIRECTOR DULY APPOINTED Vice President Thomas
   The Board of Education certifies that the following candidate has been duly appointed to their respective district. The appointment was designated at the regular Board of Education meeting on January 8, 2025. DIRECTOR DISTRICT 6 for a term to be completed November 2025: Tracie Alvarado
   Recommended Motion: “I move to certify the appointment of Tracie Alvarado as Director for District 6 for a term to be completed November 2025.”
   ROLL CALL FOR VOTE (Policy Reference: 2.C) Vice President Thomas
6. OATH OF OFFICE Vice President Thomas
   The Honorable Municipal Judge Brian Bowen will administer the Oath of Office to the newly appointed Board of Education Member that was selected at the January 8, 2025 regular meeting. A brief reception will occur at this time to honor the newly appointed Board Member.
7. 2015/2021 BOND OVERSIGHT COMMITTEE PRESENTATION Vice President Thomas The Board of Education will be presented with the report from the 2015/2021 Bond Oversight Committee. A committee member will present the report. Recommended Motion: “Motion to accept the report from the 2015-2021 Bond Oversight Committee as presented.” ROLL CALL FOR VOTE (Policy Reference: 2.C) Vice President Thomas
8. 2022 MILL LEVY OVERRIDE OVERSIGHT COMMITTEE PRESENTATION
   Vice President Thomas
   The Board of Education will be presented with the report from the 2022 Mill Levy Override Oversight committee. Committee Chairperson Michael Kouba will present the report.
   Recommended Motion: “Motion to accept the report from the 2022 Mill Levy Override Oversight Committee as presented.”
   ROLL CALL FOR VOTE (Policy Reference: 2.C) Vice President Thomas
9. STUDENT ADVISORY COUNCIL MONTHLY REPORT Superintendent Pierce Members of the student advisory council will present information regarding their next recommendation to the Board.
10. SUPERINTENDENT’S REPORT Superintendent Pierce
    Superintendent Will Pierce will report on activities throughout the District. This report will include information proclaiming January as School Board Recognition Month.
11. MATTERS OF PUBLIC COMMENT Vice President Thomas
    The Board will now hear public comment on the following topics that have been indicated on the sign-in sheet. A reminder that this Board meeting is a business meeting held in public not a public meeting. The Board hears public comment to learn about the preferences and concerns of our community. Therefore, tonight we will listen. We are prohibited by state law to take any action on the items because law requires formal public notice prior to any action on an agenda item. During our next meeting, if appropriate, we will consider your comments in our discussion, and we will ask that the Superintendent attempt to find an answer for any of your questions by that time.
    The Board welcomes the comments of our community members, but to ensure that everyone will have an opportunity to participate, we have a few ground rules we ask you to follow:
    • Anyone intending to address the Board should sign the speaker sign-in sheet. I will call speakers in the order in which they signed in.
    • Speakers’ comments are limited to three minutes.
    • If more than one person wishes to speak on the same topic, we ask that the speaker limit their comments to only new information. We ask that you do not repeat views already expressed by other speakers, although we cannot prevent you from doing so.
    • We ask you to refrain from making complaints or negative comments against individual students or District employees; however, we cannot prevent you from doing so. Such complaints and comments should be addressed first at the classroom or school level, and then if still unresolved, to the Superintendent.
    • Disturbing good order by inappropriate language or gestures is grounds for removal from the meeting. We thank you in advance for your participation tonight.
12. CONSENT AGENDA (Policy References: 2.C) Vice President Thomas
    All matters listed under Consent Agenda are operational matters about which the Board has governing policies, implementation of which is delegated to the Superintendent. They will be enacted in one motion by category in the order listed below. There will be no discussion of these items prior to the time the Board of Directors vote on the motion, unless members of the board, staff or public, request specific items to be discussed separately and/or removed from this section.
    Any member of the public who wishes to discuss Consent Agenda items should notify the Vice President of the Board at the time requested and be recognized by invitation of the Vice President to address the Board.
    • Approval of Board of Education minutes dated December 11, 2024 Study Session and Regular Meeting, December 21, 2024 Planning Session, and January 8, 2025 Director District 6 Candidate Interviews and Educational Session (Enclosures)
    • Approval of personnel items on memorandum dated January 15, 2025 (Confidential Enclosures)
    • Per Policy Governance 3.0 Executive Limitations – Approval per Colorado Revised Statutes 24-6- 402(2) (c), designating the Edwin C. Harshbarger Educational Service Center, 88 N. 40th Avenue, Building A, Brighton, CO 80601, to be the official location where the Board will post notices to the public of the date, time, place, and agenda items of the regular and special Board meetings. A recommendation of the Continuity of Operations Plan (Coop) an alternative location of Riverdale Ridge High School, located at 13380 Yosemite Street, Thornton, CO 80602 is designated should the Educational Service Center be unavailable. (Enclosure)
    • Per Policy Governance 3.0 Executive Limitations – Approval per Colorado Revised Statutes 24-70- 101 and 24-70-102, designating the Edwin C. Harshbarger Educational Service Center, 88 N. 40th Avenue, Building A, Brighton, CO 80601 to be the official location where legal notices are posted and received. A recommendation of the Continuity of Operations Plan (Coop), an alternative location of Riverdale Ridge High School, located at 13380 Yosemite Street, Thornton, CO 80602 is designated should the Educational Service Center be unavailable. (Enclosure) Recommended Motion: “Move to approve the consent agenda as presented.”

    ROLL CALL FOR VOTE (Policy Reference: 2.C) Vice President Thomas

13. GOVERNANCE PROCESS THAT SUPPORTS OUR GLOBAL GOALS Vice President Thomas
    1. Ownership Linkage – Members: Director Carbajal and Director Conn
    2. Board Education – Members: Director Conn and Director Thomas
    3. Board Committees
       1. Facility Planning Advisory Committee – Member: Director Green
       2. Capital Facility Fee Foundation – Members: Director Conn, Director Green, and Director Trujillo
       3. Rocky Mountain Risk – Member: Director Carbajal
       4. The 27J Believers – Members: Director Green and Director Thomas
       5. Commerce City and School District 27J Use Tax Committee – Members: Director Green and Director Wilhelm
       6. 2015/2021 Bond Oversight Committee – Members: Director Green and Director Thomas
       7. 2022 Mill Levy Override Oversight Committee – Members: Director Thomas and Director Wilhelm
       8. Brighton Youth Commission – Member: Director Trujillo
    4. Other Matters of Information for the Board
       1. Board Member Committee Assignments
          With the appointment of Director Alvarado, the Board will consider their committee assignments. With the resignation of Annie Jensen, reassignments occurred at the October 9, 2024 meeting. Director Green assumed her position on the 2015/2021 Bond Oversight Committee. Director Trujillo assumed her position on the Brighton Youth Commission. Board leadership recommends Director Alvarado serve on the Capital Facility Fee Foundation and the 2015/2021 Bond Oversight Committee.
14. EXPECTATIONS OF THE BOARD (Policy Reference 4.E) Superintendent Pierce
    1. Board acts to accept/reject the following reports due/submitted since last meeting. (ADDENDUM “A”) None at this time.
    2. Chief Human Resource Officer Michael Clow will present the Expectation of the Board report through 3.C Treatment of Faculty/Staff/Volunteers. (Separate Enclosure)
       Recommended motion: “Move to accept the Expectations of the Board Report through 3.C Treatment of Faculty/Staff/Volunteers as conveying reasonable interpretation of the executive limitations.” ROLL CALL FOR VOTE (Policy Reference: 2.G.1) Vice President Thomas
    3. Accounting Manager Brittany Bartter will present the Internal Expectations of the Board Report through 3.D Financial Condition & Activities. (Separate Enclosure)
       Recommended motion: “Move to accept the Expectation of the Board Report through 3.D Financial Condition & Activities as conveying reasonable interpretation of the executive limitations.”
       ROLL CALL FOR VOTE (Policy Reference: 2.G.1) Vice President Thomas
    4. Policy Review Schedule
       1. January 22, 2025 3.C Treatment of Faculty/Staff/Volunteers
          3.D Internal Financial Condition and Activities
       2. February 26, 2025 1.1 Graduation Rate
          1.2 Post Secondary Readiness (3E’s)
          3.B Treatment of Parents/Guardians
       3. March 12, 2025 1.4 School Social Emotional Learning Dashboard (Good Humans)
          3.G Compensation & Benefits
       4. April 23, 2025 3.E Asset Protection
       5. May 28, 2025 3.A Treatment of Students/Public
       6. June 11, 2025 3.F Financial Planning/Budgeting
       7. August 27, 2025 3.0 Global Executive Constraint
       8. September 24, 2025 1.3 School Academic Dashboard
          3.J Charter Schools
       9. October 22, 2025 3.D Financial Condition & Activities Internal
       10. November 12, 2025 3.H Emergency Executive Succession
       11. December 10, 2025 3.I Board Awareness and Support
           3.D External Financial Condition & Activities
15. ADOPTION OF THE REVISED FISCAL YEAR 2024 – 2025 BUDGET AND APPROPRIATIONS Vice President Thomas
    The Board of Education will consider approval of Resolution Number Five 2024-2025 regarding the Adoption of the Revised Fiscal Year 2024-2025 Budget and Appropriations. Budget Manager Mayra Ramirez will present information concerning the revised fiscal year budget and appropriations. (Enclosure and Budget is a separate enclosure)
    Recommended Motion: “Move to approve Resolution Number Five 2024 - 2025 regarding the Adoption of the Revised Fiscal Year 2024-2025 Budget and Appropriations as presented.” ROLL CALL FOR VOTE (Policy Reference: 2.G.1)
16. SCHEDULE OF MEETINGS
    February 12, 2025 5:30 p.m. Linkage or Planning Session
    Lois Lesser Board and Conference Room
    1850 Egbert Street, Suite 120
    Brighton, CO 80601
    February 26, 2025 5:30 p.m. Study Session
    7:00 p.m. Regular Meeting
    Lois Lesser Board and Conference Room
    1850 Egbert Street, Suite 120
    Brighton, CO 80601
    March 12, 2025 5:30 p.m. Study Session
    7:00 p.m. Regular Meeting
    Lois Lesser Board and Conference Room
    1850 Egbert Street, Suite 120
    Brighton, CO 80601
    Note: Only Regular Meeting of the Month Due to Spring Break
17. BOARD MEETING EVALUATION
    The next quarterly-meeting evaluation will be presented at the March 12, 2025 meeting. Director Wilhelm will present the evaluation.
18. CLOSING COMMENTS
19. ADJOURNMENT

A livestream link was available at www.sd27j.org

1. CALL TO ORDER: 7:02 p.m.
2. 2. PLEDGE OF ALLEGIANCE
   Director Carbajal, Director Conn, Director Thomas, and Director Trujillo were present for the entire meeting. Director Green, and Director Wilhelm were absent from the entire meeting.
3. COMMITMENT TO GOVERNING STYLE
   Vice President Thomas read the following statement: The Board will govern lawfully, observing Policy Governance principles, with an emphasis on (a) outward vision rather than internal preoccupation, (b) encouragement of diversity in viewpoints, (c) strategic leadership more than administrative detail, (d) clear distinction of Board and chief executive roles, (e) collective rather than individual decisions, (f) future rather than past or present, and (g) governing proactively rather than reactively.
4. APPROVAL OF AGENDA
   Recommended motion: Motion by Director Carbajal, seconded by Director Conn to approve the agenda dated January 22, 2025 as presented. Roll Call Vote: all ayes
5. CERTIFICATION OF DIRECTOR DULY APPOINTED
   The Board of Education certifies that the following candidate has been duly appointed to their respective district. The appointment was designated at the regular Board of Education meeting on January 8, 2025.
   DIRECTOR DISTRICT 6 for a term to be completed November 2025: Tracie Alvarado Motion by Director Trujillo, seconded by Director Carbajal to certify the appointment of Tracie Alvarado as Director for District 6 for a term to be completed November 2025.
   Roll Call Vote: all ayes
6. OATH OF OFFICE
   The Honorable Municipal Judge Brian Bowen administered the Oath of Office to the newly appointed Board of Education Member Tracie Alvarado, that was selected at the January 8, 2025 regular meeting.
   A brief reception occurred at 7:08 p.m. to honor the newly appointed Board Member. The meeting reconvened at 7:16 p.m. All Board members that were previously in attendance remained in attendance. Director Alvarado joined the Board of Education at the dais.
7. 2015/2021 BOND OVERSIGHT COMMITTEE PRESENTATION
   The Board of Education was presented with the report from the 2015/2021 Bond Oversight Committee. Committee Member and past Board of Education member Kevin Kerber presented the report.
   Motion by Director Trujillo, seconded by Director Conn to accept the report from the 2015-2021 Bond Oversight Committee as presented. Roll Call Vote: all ayes
8. 2022 MILL LEVY OVERRIDE OVERSIGHT COMMITTEE PRESENTATION
   The Board of Education was presented with the report from the 2022 Mill Levy Override Oversight committee. Committee Chairperson Michael Kouba presented the report. Motion by Director Carbajal, seconded by Director Alvarado to accept the report from the 2022 Mill Levy Override Oversight Committee as presented. Roll Call Vote: all ayes
9. STUDENT ADVISORY COUNCIL MONTHLY REPORT
   Members of the student advisory presented information regarding their next recommendation to the Board of Education.
10. SUPERINTENDENT’S REPORT
    Superintendent Will Pierce will report on activities throughout the District. This report included a Superintendent Proclamation proclaiming January as School Board Recognition Month.
11. MATTERS OF PUBLIC COMMENT
    Name In/Out of District Topic
    Janine Rufalo In District Literacy/Read Act
    Patrick Riley In District Concerns at Riverdale
    High School/Board of
    Education
    A full recording of the public comments will be available for 90 days on at www.sd27j.org.
12. CONSENT AGENDA
    Motion by Director Trujillo, seconded by Director Carbajal to approve the consent agenda as presented. Roll Call Vote: All aye
    1. Approval of Board of Education minutes dated December 11, 2024 Study Session and Regular Meeting, December 21, 2024 Planning Session, and January 8, 2025 Director District 6 Candidate Interviews and Educational Session
    2. Approval of personnel items on memorandum dated January 15, 2025
    3. Per Policy Governance 3.0 Executive Limitations – Approval per Colorado Revised Statutes 24-6- 402(2) (c), designating the Edwin C. Harshbarger Educational Service Center, 88 N. 40th Avenue, Building A, Brighton, CO 80601, to be the official location where the Board will post notices to the public of the date, time, place, and agenda items of the regular and special Board meetings. A recommendation of the Continuity of Operations Plan (Coop) an alternative location of Riverdale Ridge High School, located at 13380 Yosemite Street, Thornton, CO 80602 is designated should the Educational Service Center be unavailable.
    4. Per Policy Governance 3.0 Executive Limitations – Approval per Colorado Revised Statutes 24-70- 101 and 24-70-102, designating the Edwin C. Harshbarger Educational Service Center, 88 N. 40th Avenue, Building A, Brighton, CO 80601 to be the official location where legal notices are posted and received. A recommendation of the Continuity of Operations Plan (Coop), an alternative location of Riverdale Ridge High School, located at 13380 Yosemite Street, Thornton, CO 80602 is designated should the Educational Service Center be unavailable.
13. GOVERNANCE PROCESS THAT SUPPORTS OUR GLOBAL GOALS
    1. Ownership Linkage – Members: Director Carbajal and Director Conn: The next linkage meeting will be on February 12, 2025, with the 27J Schools Graduating Seniors.
    2. Board Education – Members: Director Conn and Director Thomas: The Board is investigating A.I and the Student Advisory Council will present their findings at the February 26, 2025 Regular Meeting. The Board debriefed the information concerning The Thinking Classroom.
    3. Board Committees
       1. Facility Planning Advisory Committee – Member: Director Green – No Report
       2. Capital Facility Fee Foundation – Members: Director Conn, Director Green, and Director Trujillo: No meeting has occurred since the last Board of Education meeting.
       3. Rocky Mountain Risk – Member: Director Carbajal: No meeting has occurred since the last Board of Education meeting. The committee will meet twice in February.
       4. The 27J Believers – Members: Director Green and Director Thomas: The next awards will be awarded in March 2025.
       5. Commerce City and School District 27J Use Tax Committee – Members: Director Green and Director Wilhelm: No Report
       6. 2015/2021 Bond Oversight Committee – Members: Director Green and Director Thomas: The Board accepted a report at tonight’s meeting.
       7. 2022 Mill Levy Override Oversight Committee – Members: Director Thomas and Director Wilhelm: The Board accepted a report at tonight’s meeting.
       8. viii. Brighton Youth Commission – Member: Director Trujillo: The first meeting of the commission occurred while the Board was at the CASB conference. The commission is working on presentations for S.P.E.A.K. week.\
    4. Other Matters of Information for the Board: None
       1. Board Member Committee Assignments
          With the appointment of Director Alvarado, the Board considered their committee assignments. With the resignation of Annie Jensen, reassignments occurred at the October 9, 2024 meeting. Director Green assumed her position on the 2015/2021 Bond Oversight Committee. Director Trujillo assumed her position on the Brighton Youth Commission. Board leadership recommended Director Alvarado serve on the Capital Facility Fee Foundation and the 2015/2021 Bond Oversight Committee. Director Alvarado accepted her assignment to these two committees. The Board secretary will notify the facilitators of these committees of her appointment. A full recording of the Board reports will be available for 90 days on at www.sd27j.net.
14. EXPECTATIONS OF THE BOARD
    1. Board acts to accept/reject the following reports due/submitted since last meeting. (ADDENDUM “A”) None at this time.
    2. Chief Human Resource Officer Michael Clow presented the Expectation of the Board report through 3.C Treatment of Faculty/Staff/Volunteers. Motion by Director Carbajal, seconded by Director Conn to accept the Expectations of the Board Report through 3.C Treatment of Faculty/Staff/Volunteers as conveying reasonable interpretation of the executive limitations. Roll Call Vote: all ayes
    3. Accounting Manager Brittany Bartter presented the Internal Expectations of the Board Report through 3.D Financial Condition & Activities. Motion by Director Alvarado seconded by Director Carbajal to accept the Expectation of the Board Report through 3.D Financial Condition & Activities as conveying reasonable interpretation of the executive limitations. Roll Call Vote: all ayes
    4. Policy Review Schedule
       1. January 22, 2025 3.C Treatment of Faculty/Staff/Volunteers
          3.D Internal Financial Condition and Activities
       2. February 26, 2025 1.1 Graduation Rate
          1.2 Post Secondary Readiness (3E’s)
          3.B Treatment of Parents/Guardians
       3. March 12, 2025 1.4 School Social Emotional Learning Dashboard
          (Good Humans)
          3.G Compensation & Benefits
       4. April 23, 2025 3.E Asset Protection
       5. May 28, 2025 3.A Treatment of Students/Public
       6. June 11, 2025 3.F Financial Planning/Budgeting
       7. August 27, 2025 3.0 Global Executive Constraint
       8. viii. September 24, 2025 1.3 School Academic Dashboard
          3.J Charter Schools
       9. October 22, 2025 3.D Financial Condition & Activities Internal
       10. November 12, 2025 3.H Emergency Executive Succession
       11. December 10, 2025 3.I Board Awareness and Support
           3.D External Financial Condition & Activities
15. ADOPTION OF THE REVISED FISCAL YEAR 2024 – 2025 BUDGET AND APPROPRIATIONS
    The Board of Education considered approval of Resolution Number Five 2024-2025 regarding the Adoption of the Revised Fiscal Year 2024-2025 Budget and Appropriations. Budget Manager Mayra Ramirez presented information concerning the revised fiscal year budget and appropriations. Motion by Director Trujillo, seconded by Director Alvarado to approve Resolution Number Five 2024 - 2025 regarding the Adoption of the Revised Fiscal Year 2024-2025 Budget and Appropriations as presented. Roll Call Vote: all ayes
16. SCHEDULE OF MEETINGS
    February 12, 2025 5:30 p.m. Linkage or Planning Session
    Lois Lesser Board and Conference Room
    1850 Egbert Street, Suite 120
    Brighton, CO 80601
    February 26, 2025 5:30 p.m. Study Session
    7:00 p.m. Regular Meeting
    Lois Lesser Board and Conference Room
    1850 Egbert Street, Suite 120
    Brighton, CO 80601
    March 12, 2025 5:30 p.m. Study Session
    7:00 p.m. Regular Meeting
    Lois Lesser Board and Conference Room
    1850 Egbert Street, Suite 120
    Brighton, CO 80601
    Note: Only Regular Meeting of the Month Due to Spring Break
    
17. BOARD MEETING EVALUATION The next quarterly-meeting evaluation will be presented at the March 12, 2025 meeting. Director Wilhelm will present the evaluation.
18. CLOSING COMMENTS
19. ADJOURNMENT: 9:06 p.m.