Board of Education - May 28, 2025 - Agenda, Minutes

Dinner will be provided.

1. Call to order President Green
2. EXECUTIVE SESSION
   President Green
   The Board of Education will consider conducting an Executive Session per C.R.S. 24-6- 402(4) (a) for the purpose of discussing the purchase, acquisition, lease, transfer or sale of any real, personal or other property interest; except that no executive session shall be held for the purpose of concealing the fact that a member of the local public body has a personal interest in such purchase, acquisition, lease, transfer or sale. This session is for discussing the Jacobson property purchase status, the sale of excess property near Stuart Middle School and the lease of District property to the 17th Judicial District Youth Resource and Assessment Center (YRAC).
   Recommended Motion: “Move to approve conducting an Executive Session per C.R.S. 24-6- 402(4) (a) for the purpose of discussing the purchase, acquisition, lease, transfer or sale of any real, personal or other property interest; except that no executive session shall be held for the purpose of concealing the fact that a member of the local public body has a personal interest in such purchase, acquisition, lease, transfer or sale. This session is for discussing the Jacobson property purchase status, the sale of excess property near Stuart Middle School and the lease of District property to the 17th Judicial District Youth Resource and Assessment Center (YRAC).
   ROLL CALL FOR VOTE (Policy Reference: 2.C) President Green
3. Agenda Review President Green
4. 4. Adjourn President Green

Date of Notice: May 22, 2025/Updated and Reposted May 27, 2025

Dinner was provided.

1. 1. Call to order: 6:00 p.m.
   In Attendance were Director Alvarado, Director Carbajal, Director Conn, Director Green, Director Thomas, and Director Wilhelm. Director Trujillo was absent from these entire sessions.
2. EXECUTIVE SESSION
   The Board of Education considered conducting an Executive Session per C.R.S. 24-6-402(4) (a) for the purpose of discussing the purchase, acquisition, lease, transfer or sale of any real, personal or other property interest; except that no executive session shall be held for the purpose of concealing the fact that a member of the local public body has a personal interest in such purchase, acquisition, lease, transfer or sale. This session is for discussing the Jacobson property purchase status, the sale of excess property near Stuart Middle School and the lease of District property to the 17th Judicial District Youth Resource and Assessment Center (YRAC).
   Motion by Director Thomas, seconded by Director Carbajal to move to approve conducting an Executive Session per C.R.S. 24-6-402(4) (a) for the purpose of discussing the purchase, acquisition, lease, transfer or sale of any real, personal or other property interest; except that no executive session shall be held for the purpose of concealing the fact that a member of the local public body has a personal interest in such purchase, acquisition, lease, transfer or sale. This session is for discussing the Jacobson property purchase status, the sale of excess property near Stuart Middle School and the lease of District property to the 17th Judicial District Youth Resource and Assessment Center (YRAC). Roll Call Vote: all ayes The Executive Session Started At: 6:04 p.m.
   Time spent discussing each topic:
   Jacobson Property: Started at 6:05 p.m.
   Jacobson Property: Ended at 6:25 p.m.
   Stuart Middle School Property: Started at: 6:25 p.m.
   Stuart Middle School Property: Ended at: 6:31 p.m.
   Lease Property to YRAC: Started at: 6:32 p.m.
   Lease Property to YRAC: Ended at: 6:47 p.m.
   The Executive Session Concluded At: 6:48 p.m.
3. Agenda Review
4. Adjourn: 6:54 p.m.

1. CALL TO ORDER President Green
   All matters noticed on this agenda, in any category, may be considered for action as listed. Any item not so noticed may not be considered. Items listed on this agenda may be considered in any order, at the discretion of the chairperson.
2. PLEDGE OF ALLEGIANCE President Green
   ROLL CALL FOR ATTENDANCE (Policy Reference: 2.C) President Green
3. COMMITMENT TO GOVERNING STYLE President Green
   The Board will govern lawfully, observing Policy Governance principles, with an emphasis on (a) outward vision rather than internal preoccupation, (b) encouragement of diversity in viewpoints, (c) strategic leadership more than administrative detail, (d) clear distinction of Board and chief executive roles, (e) collective rather than individual decisions, (f) future rather than past or present, and (g) governing proactively rather than reactively.
4. APPROVAL OF AGENDA President Green
   Recommended motion: “Move to approve the agenda dated May 28, 2025 as presented.”
   ROLL CALL FOR VOTE (Policy Reference: 2.C) President Green
5. STUDENT ADVISORY COUNCIL MONTHLY REPORT President Green
   Members of the Student Advisory Council will present information regarding their memorable moments of the school year. The graduating members will be recognized, along with any new members that may be joining the council.
6. SUPERINTENDENT’S REPORT Superintendent Pierce
   Superintendent Will Pierce will report on activities throughout the District.
7. MATTERS OF PUBLIC COMMENT President Green
   The Board will now hear public comment on the following topics that have been indicated on the sign-in sheet. A reminder that this Board meeting is a business meeting held in public not a public meeting. The Board hears public comment to learn about the preferences and concerns of our community. Therefore, tonight we will listen. We are prohibited by state law to take any action on the items because law requires formal public notice prior to any action on an agenda item. During our next meeting, if appropriate, we will consider your comments in our discussion, and we will ask that the Superintendent attempt to find an answer for any of your questions by that time.
   The Board welcomes the comments of our community members, but to ensure that everyone will have an opportunity to participate, we have a few ground rules we ask you to follow:
   • Anyone intending to address the Board should sign the speaker sign-in sheet. I will call speakers in the order in which they signed in.
   • Speakers’ comments are limited to three minutes.
   • If more than one person wishes to speak on the same topic, we ask that the speaker limit their comments to only new information. We ask that you do not repeat views already expressed by other speakers, although we cannot prevent you from doing so.
   • We ask you to refrain from making complaints or negative comments against individual students or District employees; however, we cannot prevent you from doing so. Such complaints and comments should be addressed first at the classroom or school level, and then if still unresolved, to the Superintendent.
   • Disturbing good order by inappropriate language or gestures is grounds for removal from the meeting. We thank you in advance for your participation tonight.
8. CONSENT AGENDA (Policy References: 2.C) President Green
   All matters listed under Consent Agenda are operational matters about which the Board has governing policies, implementation of which is delegated to the Superintendent. They will be enacted in one motion by category in the order listed below. There will be no discussion of these items prior to the time the Board of Directors vote on the motion, unless members of the board, staff or public, request specific items to be discussed separately and/or removed from this section. Any member of the public who wishes to discuss Consent Agenda items should notify the President of the Board at the time requested and be recognized by invitation of the President to address the Board.
   1. Approval of Board of Education minutes dated April 23, 2025 Study Session and Regular Meeting, the April 29, 2025 Linkage Meeting with Commerce City Council members, and the May 14, 2025 Board Planning Session (Enclosures)
   2. Approval of personnel items on memorandum dated May 21, 2025 and updated on May 27, 2025 and Resolution Number Nine 2024-2025 Non-Renewal and Revocation of Contract of Probationary Teacher (Confidential Enclosures)
   3. Approval of the administrative assistant to the superintendent to be the designated election official for the November 4, 2025 election (Enclosure) Recommended Motion: “Move to approve the consent agenda as presented.”

   ROLL CALL FOR VOTE (Policy Reference: 2.C) President Green

9. GOVERNANCE PROCESS THAT SUPPORTS OUR GLOBAL GOALS President Green
   1. Ownership Linkage – Members: Director Carbajal and Director Conn
   2. Board Education – Members: Director Conn and Director Thomas
   3. Board Committees
      1. Facility Planning Advisory Committee – Member: Director Green
      2. Capital Facility Fee Foundation – Members: Director Alvarado, Director Conn, and Director Trujillo
      3. Rocky Mountain Risk – Member: Director Carbajal
      4. The 27J Believers – Members: Director Green and Director Thomas
      5. Commerce City and School District 27J Use Tax Committee – Members: Director Green and Director Thomas
      6. 2015/2021 Bond Oversight Committee – Members: Director Alvarado and Director Thomas
      7. 2022 Mill Levy Override Oversight Committee – Members: Director Thomas and Director Wilhelm
      8. Brighton Youth Commission – Member: Director Trujillo
   4. Other Matters of Information for the Board
10. EXPECTATIONS OF THE BOARD (Policy Reference 4.E) Superintendent Pierce
    1. Board acts to accept/reject the following reports due/submitted since last meeting. (ADDENDUM “A”) None at this time.
    2. Executive Director of Learning Services Karla Reider and Director of Safety and Security Sam Ortega will present the Expectation of the Board Report through 3.A Treatment of Students/Public. (Separate Enclosure)
       Recommended motion: “Move to accept the Expectations of the Board Report through 3.A Treatment of Students/Public as conveying reasonable interpretation of the executive limitations.”
       ROLL CALL FOR VOTE (Policy Reference: 2.G.1) President Green
    3. Policy Review Schedule
       1. May 28, 2025 3.A Treatment of Students/Public
       2. June 11, 2025 3.F Financial Planning/Budgeting
       3. August 27, 2025 3.0 Global Executive Constraint
       4. September 24, 2025 1.3 School Academic Dashboard
          3.J Charter Schools
       5. October 22, 2025 3.D Financial Condition & Activities Internal
       6. November 12, 2025 3.H Emergency Executive Succession
       7. December 10, 2025 3.I Board Awareness and Support
          3.D External Financial Condition & Activities
       8. January 28, 2026 3.C Treatment of Faculty/Staff/Volunteers
          3.D Internal Financial Condition and Activities
       9. February 25, 2026 1.1 Graduation Rate
          1.2 Post Secondary Readiness (3E’s)
          3.B Treatment of Parents/Guardians
       10. March 11, 2026 1.4 School Social Emotional Learning Dashboard (Good Humans)
           3.G Compensation & Benefits
       11. April 22, 2026 3.E Asset Protection
11. PRESENTATION OF THE PROPOSED 2025-2026 BUDGET President Green
    Chief Financial Officer Stacey Yoshimoto will present information concerning the 2025-2026 proposed budget. No action is needed by the Board of Education at this time. (Separate Information Only Enclosure)
12. APPROVAL OF PROPERTY PURCHASE President Green
    The Board of Education will discuss the purchase of the Jacobson Property. Recommended Motion: “Move to authorize the Superintendent or his designee(s) to negotiate and execute a Purchase and Sales Agreement to purchase the Jacobson Property and to conduct all remaining activities required to purchase and take hold of the property described herein on behalf of the District.”
    ROLL CALL FOR VOTE (Policy Reference: 2.C) President Green
13. SCHEDULE OF MEETINGS
    June 2, 2025 5:30 p.m. Top Golf Event with the Student Advisory Council
    16011 Grant Street
    Thornton, CO 80023
    June 11, 2025 5:30 p.m. Study Session
    7:00 p.m. Regular Meeting
    Lois Lesser Board and Conference Room
    1850 Egbert Street, Suite 120
    Brighton, CO 80601
    Note: Only Regular Meeting of the Month
    July 30, 2025 5:30 p.m. Linkage Meeting with 27J Schools Principals
    Lois Lesser Board and Conference Room
    1850 Egbert Street, Suite 120
    Brighton, CO 80601
15. BOARD MEETING EVALUATION
    The next quarterly meeting evaluation will be at the June 11, 2025. Director Alvarado will present the evaluation.
16. CLOSING COMMENTS
17. ADJOURNMENT

Date of Notice: May 22, 2025/Updated and Reposted May 27, 2025

1. 1. CALL TO ORDER: 7:02 p.m.
2. PLEDGE OF ALLEGIANCE
   Director Alvarado, Director Carbajal, Director Conn, Director Green, Director Thomas, and Director Wilhelm were present. Director Trujillo was absent from the entire meeting.
3. COMMITMENT TO GOVERNING STYLE
   Director Green read the following statement: The Board will govern lawfully, observing Policy Governance principles, with an emphasis on (a) outward vision rather than internal preoccupation, (b) encouragement of diversity in viewpoints, (c) strategic leadership more than administrative detail, (d) clear distinction of Board and chief executive roles, (e) collective rather than individual decisions, (f) future rather than past or present, and (g) governing proactively rather than reactively.
4. APPROVAL OF AGENDA
   Motion by Director Alvarado, seconded by Director Thomas to approve the agenda dated May 28, 2025 as presented. Roll Call Vote: all ayes
5. STUDENT ADVISORY COUNCIL MONTHLY REPORT
   Members of the Student Advisory Council presented the Board members with gifts. The graduating members were recognized.
6. SUPERINTENDENT’S REPORT
   Superintendent Will Pierce reported on activities throughout the District.
7. MATTERS OF PUBLIC COMMENT
   Name In/Out of District Topic
   David Pocklington In District Transgender Policy
   Janine Runfola In District Literacy
   A recording of the public comments will be available at www.sd27j.net for 90 days.
8. CONSENT AGENDA
   Motion by Director Carbajal, seconded by Director Wilhelm to approve the consent agenda as presented. Roll Call Vote: all ayes
   1. Approval of Board of Education minutes dated April 23, 2025 Study Session and Regular Meeting, the April 29, 2025 Linkage Meeting with Commerce City Council members, and the May 14, 2025 Board Planning Session
   2. Approval of personnel items on memorandum dated May 21, 2025 and updated on May 27, 2025 and Resolution Number Nine 2024-2025 Non-Renewal and Revocation of Contract of Probationary Teacher
   3. Approval of the administrative assistant to the superintendent to be the designated election official for the November 4, 2025 election
9. GOVERNANCE PROCESS THAT SUPPORTS OUR GLOBAL GOALS
   1. Ownership Linkage – Members: Director Carbajal and Director Conn – The next linkage meeting will occur on July 30, 2025 with the 27J School Principals
   2. Board Education – Members: Director Conn and Director Thomas: The Board conducted a planning session, discussing the information that was received during the linkage meeting with school-based parent groups. This is for consideration of a revision to existing policy or development of a new parent engagement policy.
   3. Board Committees
      1. Facility Planning Advisory Committee – Member: Director Green – No meeting has occurred since the last Board of Education meeting.
      2. Capital Facility Fee Foundation – Members: Director Alvarado, Director Conn, and Director Trujillo – No meeting has occurred since the last Board of Education meeting.
      3. Rocky Mountain Risk – Member: Director Carbajal – The Rocky Mountain Risk staff are moving to a new location, and the insurance pool’s board members renewed the contract for Executive Director Eric Wiant.
      4. The 27J Believers – Members: Director Green and Director Thomas – No report.
      5. Commerce City and School District 27J Use Tax Committee – Members: Director Green and Director Thomas – No meeting has occurred since the last Board of Education meeting. Recommendations for additional funding for Rocky Vista High School will be presented to the City Council and Board of Education members for approval.
      6. 2015/2021 Bond Oversight Committee – Members: Director Alvarado and Director Thomas – No meeting has occurred since the last Board of Education meeting. The scheduled meeting was canceled due to a conflict with the District’s Retirement Dinner.
      7. 2022 Mill Levy Override Oversight Committee – Members: Director Thomas and Director Wilhelm: No meeting has occurred since the last Board of Education meeting.
      8. Brighton Youth Commission – Member: Director Trujillo –The SPEAk walk was successful.
   4. Other Matters of Information for the Board: Director Green stated that the retirement dinner was a good event and it was a pleasure honoring 390 years of service.
10. EXPECTATIONS OF THE BOARD
    1. Board acts to accept/reject the following reports due/submitted since last meeting. (ADDENDUM “A”) None at this time.
    2. Executive Director of Learning Services Karla Reider and Director of Safety and Security Sam Ortega presented the Expectation of the Board Report through 3.A Treatment of Students/Public.
       Motion by Director Wilhelm, seconded by Director Thomas to accept the Expectations of the Board Report through 3.A Treatment of Students/Public as conveying reasonable interpretation of the executive limitations. Roll Call Vote: all ayes
    3. Policy Review Schedule
       1. May 28, 2025 3.A Treatment of Students/Public
       2. June 11, 2025 3.F Financial Planning/Budgeting
       3. August 27, 2025 3.0 Global Executive Constraint
       4. September 24, 2025 1.3 School Academic Dashboard
          3.J Charter Schools
       5. October 22, 2025 3.D Financial Condition & Activities Internal
       6. November 12, 2025 3.H Emergency Executive Succession
       7. December 10, 2025 3.I Board Awareness and Support
          3.D External Financial Condition & Activities
       8. January 28, 2026 3.C Treatment of Faculty/Staff/Volunteers
          3.D Internal Financial Condition and Activities
       9. February 25, 2026 1.1 Graduation Rate
          1.2 Post Secondary Readiness (3E’s)
          3.B Treatment of Parents/Guardians
       10. March 11, 2026 1.4 School Social Emotional Learning Dashboard (Good Humans)
           3.G Compensation & Benefits
       11. April 22, 2026 3.E Asset Protection
11. PRESENTATION OF THE PROPOSED 2025-2026 BUDGET
    Chief Financial Officer Stacey Yoshimoto presented information concerning the 2025- 2026 proposed budget. No action was needed by the Board of Education at this time.
12. APPROVAL OF PROPERTY PURCHASE
    The Board of Education discussed the purchase of the Jacobson Property. Motion by Director Thomas, seconded by Director Alvarado to authorize the Superintendent or his designee(s) to negotiate and execute a Purchase and Sales Agreement to purchase the Jacobson Property and to conduct all remaining activities required to purchase and take hold of the property described herein on behalf of the District. Roll Call Vote: all ayes
13. SCHEDULE OF MEETINGS
    June 2, 2025 5:30 p.m. Top Golf Event with the Student Advisory Council
    16011 Grant Street
    Thornton, CO 80023
    June 11, 2025 5:30 p.m. Study Session
    7:00 p.m. Regular Meeting
    Lois Lesser Board and Conference Room
    1850 Egbert Street, Suite 120
    Brighton, CO 80601
    Note: Only Regular Meeting of the Month
    July 30, 2025 5:30 p.m. Linkage Meeting with 27J Schools Principals
    Lois Lesser Board and Conference Room
    1850 Egbert Street, Suite 120
    Brighton, CO 80601
14. BOARD MEETING EVALUATION
    Director Alvarado presented the meeting evaluation.
15. CLOSING COMMENTS
16. ADJOURNMENT: 8:55 p.m.