Board of Education - November 11, 2024 - Agenda, Minutes

Dinner will be provided.

1. Call to order President Green
2. Director District Boundaries – Option Presentation and Discussion. Matt Schaefer with Oblique View Consulting LLC will make the presentation. President Green
3. Colorado Association of School Boards (CASB) Winter Conference Planning President Green
4. Agenda Review President Green
5. Adjourn President Green

Date of Notice: November 7, 2024

BOARD OF EDUCATION

• Tom Green, President
• Mandy Thomas, Vice President
• Melinda Carbajal, Director
• Ashley Conn, Director
• Starr Trujillo, Director
• Rachel Wilhelm, Director

Dinner was provided.

1. Call to order: 5:59 p.m.
   Director Carbajal, Director Conn, Director Green, Director Thomas, Director Trujillo, and Director Wilhelm were present for the study session.
2. Director District Boundaries – Option Presentation and Discussion. Matt Schaefer with Oblique View Consulting LLC made the presentation.
3. Colorado Association of School Boards (CASB) Winter Conference Planning
   1. Board Retreat
   2. Student Breakfast
   3. Social Events
4. Agenda Review
5. Adjourn: 6:55 p.m.

1. CALL TO ORDER President Green
   All matters noticed on this agenda, in any category, may be considered for action as listed. Any item not so noticed may not be considered. Items listed on this agenda may be considered in any order, at the discretion of the chairperson.
2. PLEDGE OF ALLEGIANCE President Green
   ROLL CALL FOR ATTENDANCE (Policy Reference: 2.C) President Green
3. COMMITMENT TO GOVERNING STYLE President Green
   The Board will govern lawfully, observing Policy Governance principles, with an emphasis on (a) outward vision rather than internal preoccupation, (b) encouragement of diversity in viewpoints, (c) strategic leadership more than administrative detail, (d) clear distinction of Board and chief executive roles, (e) collective rather than individual decisions, (f) future rather than past or present, and (g) governing proactively rather than reactively.
4. APPROVAL OF AGENDA President Green
   Recommended motion: “Move to approve the agenda dated November 13, 2024 as presented.”
   ROLL CALL FOR VOTE (Policy Reference: 2.C) President Green
5. BOARD OF EDUCATION RECOGNITIONS President Green
   1. The Board would like to recognize Director Melinda Carbajal, Director Starr Trujillo, and Director Rachel Wilhelm for their service and dedication to the 27J Schools community, and their service on the Board of Education. President Green will present them with their one-year service pin.
6. STUDENT ADVISORY COUNCIL MONTHLY REPORT Superintendent Pierce Members of the student advisory council will present information regarding school activities.
7. SUPERINTENDENT’S REPORT Superintendent Pierce Superintendent Will Pierce will report on activities throughout the District.
8. MATTERS OF PUBLIC COMMENT President Green
   The Board will now hear public comment on the following topics that have been indicated on the sign-in sheet. A reminder that this Board meeting is a business meeting held in public not a public meeting. The Board hears public comment to learn about the preferences and concerns of our community. Therefore, tonight we will listen. We are prohibited by state law to take any action on the items because law requires formal public notice prior to any action on an agenda item. During our next meeting, if appropriate, we will consider your comments in our discussion, and we will ask that the Superintendent attempt to find an answer for any of your questions by that time.
   The Board welcomes the comments of our community members, but to ensure that everyone will have an opportunity to participate, we have a few ground rules we ask you to follow:
   • Anyone intending to address the Board should sign the speaker sign-in sheet. I will call speakers in the order in which they signed in.
   • Speakers’ comments are limited to three minutes.
   • If more than one person wishes to speak on the same topic, we ask that the speaker limit their comments to only new information. We ask that you do not repeat views already expressed by other speakers, although we cannot prevent you from doing so.
   • We ask you to refrain from making complaints or negative comments against individual students or District employees; however, we cannot prevent you from doing so. Such complaints and comments should be addressed first at the classroom or school level, and then if still unresolved, to the Superintendent.
   • Disturbing good order by inappropriate language or gestures is grounds for removal from the meeting. We thank you in advance for your participation tonight.
9. CONSENT AGENDA (Policy References: 2.C) President Green
   All matters listed under Consent Agenda are operational matters about which the Board has governing policies, implementation of which is delegated to the Superintendent. They will be enacted in one motion by category in the order listed below. There will be no discussion of these items prior to the time the Board of Directors vote on the motion, unless members of the board, staff or public, request specific items to be discussed separately and/or removed from this section.
   Any member of the public who wishes to discuss Consent Agenda items should notify the President of the Board at the time requested and be recognized by invitation of the President to address the Board.
   1. Approval of Board of Education minutes dated October 23, 2024 Study Session and Regular Meeting (Enclosures)
   2. Approval of personnel items on memorandum dated November 7, 2024 (Confidential Enclosures) Recommended Motion: “Move to approve the consent agenda as presented.”
   ROLL CALL FOR VOTE (Policy Reference: 2.C) President Green
10. GOVERNANCE PROCESS THAT SUPPORTS OUR GLOBAL GOALS President Green
    1. Ownership Linkage – Members: Director Carbajal and Director Conn
    2. Board Education – Members: Director Conn and Director Thomas
    3. Board Committees
       1. Facility Planning Advisory Committee – Member: Director Green
       2. Capital Facility Fee Foundation – Members: Director Conn, Director Green, and Director Trujillo
       3. Rocky Mountain Risk – Member: Director Carbajal
       4. The 27J Believers – Members: Director Green and Director Thomas
       5. Commerce City and School District 27J Use Tax Committee – Members: Director Green and Director Wilhelm
       6. 2015/2021 Bond Oversight Committee – Members: Director Green and Director Thomas
       7. 2022 Mill Levy Override Oversight Committee – Members: Director Thomas and Director Wilhelm
       8. Brighton Youth Commission – Member: Director Trujillo
    4. Other Matters of Information for the Board
       1. i. The Board will consider revising Policy 2.D – Board Officers & Meeting Conduct to include requiring at a minimum, retaining recordings of Board meetings made pursuant to CRS 22-32-108 (5)(c) (Enclosure)
    Recommended Motion: “Move to approve the revisions to Board Policy 2.D – Board Officers & Meeting Conduct as presented.”
    ROLL CALL FOR VOTE (Policy Reference: 2.C) President Green
11. EXPECTATIONS OF THE BOARD (Policy Reference 4.E) Superintendent Pierce
    1. Board acts to accept/reject the following reports due/submitted since last meeting. (ADDENDUM “A”) None at this time.
    2. Superintendent Will Pierce will present the Expectation of the Board report through 3.H Emergency Executive Succession as conveying reasonable interpretation of the executive limitations. (Separate Enclosure)
       Recommended motion: “Move to accept the Expectations of the Board Report through 3.H Executive Succession as conveying reasonable interpretation of the executive limitations.”
       ROLL CALL FOR VOTE (Policy Reference: 2.G.1) President Green
    3. Policy Review Schedule
       1. November 13, 2024 3.H Emergency Executive Succession
       2. December 11, 2024 3.I Board Awareness and Support 3.D External Financial Condition & Activities
       3. January 22, 2025 3.C Treatment of Faculty/Staff/Volunteers 3.D Internal Financial Condition and Activities
       4. February 26, 2025 1.1 Graduation Rate 1.2 Post Secondary Readiness (3E’s) 3.B Treatment of Parents/Guardians
       5. March 12, 2025 1.4 School Social Emotional Learning Dashboard (Good Humans) 3.G Compensation & Benefits
       6. April 23, 2025 3.E Asset Protection
       7. May 28, 2025 3.A Treatment of Students/Public
       8. viii. June 11, 2025 3.F Financial Planning/Budgeting
       9. August 27, 2025 3.0 Global Executive Constraint
       10. September 24, 2025 1.3 School Academic Dashboard 3.J Charter Schools
       11. xi. October 22, 2025 3.D Financial Condition & Activities Internal
12. PROCLAMATION RECOGNIZING NOVEMBER 18-22, 2024 AS AMERICAN EDUCATION WEEK President Green
    The Board will consider approving Proclamation Number Two 2024-2025 recognizing November 18-22, 2024 as American Education Week.(Enclosure)
    The Proclamation may be read at this time.
    Recommended Motion: “Move to approve Proclamation Number Two 2024-2025 as presented.”
    ROLL CALL FOR VOTE (Policy Reference: 2.G.1) President Green
13. BOARD OF EDUCATION DIRECTOR DISTRICT 6 VACANCY President Green
    The Board of Education may discuss the Director District 6 vacancy process and timeline.
14. SCHEDULE OF MEETINGS
    November 13, 2024 5:30 p.m. Study Session
    7:00 p.m. Regular Meeting
    Lois Lesser Board and Conference Room
    1850 Egbert Street, Suite 120
    Brighton, CO 80601
    **Note: Only regular meeting of the month due to fall break.
    
    December 5-8, 2024 Colorado Association of School Boards Conference (CASB)
    The Broadmoor
    1 Lake Avenue
    Colorado Springs, CO 80906
    
    December 11, 2024 5:30 p.m. Study Session
    7:00 p.m. Regular Meeting
    Lois Lesser Board and Conference Room
    1850 Egbert Street, Suite 120
    Brighton, CO 80601
    **Note: Only regular meeting of the month due to winter break.
15. BOARD MEETING EVALUATION
    The next quarterly meeting evaluation will occur at the December 11, 2024 meeting. Director Thomas will present the evaluation. This will bring the evaluation schedule to the regular December, March, June and September schedule.
16. CLOSING COMMENTS
17. ADJOURNMENT

Date of Notice: November 7, 2024

A livestream link was available at www.sd27j.org

1. CALL TO ORDER: 7:05 p.m.
2. PLEDGE OF ALLEGIANCE
   Director Carbajal, Director Conn, Director Green, Director Thomas, Director Trujillo, and Director Wilhelm were present for the entire meeting.
3. COMMITMENT TO GOVERNING STYLE
   Director Green read the following statement: The Board will govern lawfully, observing Policy Governance principles, with an emphasis on (a) outward vision rather than internal preoccupation, (b) encouragement of diversity in viewpoints, (c) strategic leadership more than administrative detail, (d) clear distinction of Board and chief executive roles, (e) collective rather than individual decisions, (f) future rather than past or present, and (g) governing proactively rather than reactively.
4. APPROVAL OF AGENDA
   Motion by Director Thomas seconded by Director Trujillo to approve the agenda dated November 13, 2024 as presented. Roll Call Vote: all ayes
5. BOARD OF EDUCATION RECOGNITIONS
   1. The Board recognized Director Melinda Carbajal, Director Starr Trujillo, and Director Rachel Wilhelm for their service and dedication to the 27J Schools community, and their service on the Board of Education. President Green presented them with their one-year service pin.
6. STUDENT ADVISORY COUNCIL MONTHLY REPORT
   Members of the student advisory council presented their findings regarding 27J Schools’ cell phone policy.
7. SUPERINTENDENT’S REPORT
   Superintendent Will Pierce reported on activities throughout the District.
8. MATTERS OF PUBLIC COMMENT
   Name In/Out of District Topic
   Janine Runfola In District Read Act
9. CONSENT AGENDA
   Motion by Director Wilhelm, seconded by Director Conn to approve the consent agenda as presented. Roll Call Vote: all ayes
   1. Approval of Board of Education minutes dated October 23, 2024 Study Session and Regular Meeting
   2. Approval of personnel items on memorandum dated November 7, 2024
10. GOVERNANCE PROCESS THAT SUPPORTS OUR GLOBAL GOALS
    1. Ownership Linkage – Members: Director Carbajal and Director Conn – The linkage committee will meet to discuss the details of a possible January 8, 2025 linkage meeting.
    2. Board Education – Members: Director Conn and Director Thomas: Director Thomas reported that the Board discussed their plans when they attend the Colorado Association of School Boards (CASB) conference in December, and scheduled December 21, 2024 from 9:00 a.m. to 12:00 p.m. for a Board Retreat and CASB Conference Debrief
    3. Board Committees
       1. i. Facility Planning Advisory Committee – Member: Director Green: No Report
       2. Capital Facility Fee Foundation – Members: Director Conn, Director Green, and Director Trujillo: Director Trujillo reported that minutes were approved, and due to the retirement of their current attorney, other options for legal representation was discussed. Kerrie Monti, the foundation facilitator, is retiring at the end of December 2024. Director Green reported that the CFFF fund continues to have a healthy balance and will be available when needed.
       3. Rocky Mountain Risk – Member: Director Carbajal: No meeting has occurred since the last Board of Education meeting.
       4. The 27J Believers – Members: Director Green and Director Thomas: Director Thomas reported that the next awards will be in the spring of 2025.
       5. Commerce City and School District 27J Use Tax Committee – Members: Director Green and Director Wilhelm: No meeting has occurred since the last Board of Education meeting.
       6. 2015/2021 Bond Oversight Committee – Members: Director Green and Director Thomas: No meeting has occurred since the last Board of Education meeting.
       7. 2022 Mill Levy Override Oversight Committee – Members: Director Thomas and Director Wilhelm: No meeting has occurred since the last Board of Education meeting.
       8. Brighton Youth Commission – Member: Director Trujillo: Director Trujillo reported that the first meeting that she planned to attend was canceled and she is looking forward to attending the next meeting.
    4. Other Matters of Information for the Board:
       1. The Board considered revising Policy 2.D – Board Officers & Meeting Conduct to include requiring at a minimum, retaining recordings of Board meetings made pursuant to CRS 22-32-108 (5)(c)
    Motion by Director Thomas, seconded by Director Carbajal to approve the revisions to Board Policy 2.D – Board Officers & Meeting Conduct as presented.
    Roll Call Vote: all ayes
11. EXPECTATIONS OF THE BOARD
    1. Board acts to accept/reject the following reports due/submitted since last meeting. (ADDENDUM “A”) None at this time.
    2. Superintendent Will Pierce presented the Expectation of the Board report through 3.H Emergency Executive Succession as conveying reasonable interpretation of the executive limitations. Motion by Director Carbajal, seconded by Director Wilhelm to accept the Expectations of the Board Report through 3.H Executive Succession as conveying reasonable interpretation of the executive limitations. Roll Call Vote: all ayes
    3. Policy Review Schedule
       1. November 13, 2024 3.H Emergency Executive Succession
       2. December 11, 2024 3.I Board Awareness and Support
          3.D External Financial Condition & Activities
       3. January 22, 2025 3.C Treatment of Faculty/Staff/Volunteers
          3.D Internal Financial Condition and Activities
       4. February 26, 2025 1.1 Graduation Rate
          1.2 Post Secondary Readiness (3E’s)
          3.B Treatment of Parents/Guardians
       5. March 12, 2025 1.4 School Social Emotional Learning Dashboard (Good Humans)
          3.G Compensation & Benefits
       6. April 23, 2025 3.E Asset Protection
       7. May 28, 2025 3.A Treatment of Students/Public
       8. June 11, 2025 3.F Financial Planning/Budgeting
       9. August 27, 2025 3.0 Global Executive Constraint
       10. September 24, 2025 1.3 School Academic Dashboard
           3.J Charter Schools
       11. October 22, 2025 3.D Financial Condition & Activities Internal
12. PROCLAMATION RECOGNIZING NOVEMBER 18-22, 2024 AS AMERICAN
    EDUCATION WEEK
    The Board considered approving Proclamation Number Two 2024-2025 recognizing November 18-22, 2024 as American Education Week.
    The Proclamation was read by: Director Trujillo
    Motion by Director Wilhelm, seconded by Director Thomas to approve Proclamation Number Two 2024-2025 as presented. Roll Call Vote: all ayes
13. BOARD OF EDUCATION DIRECTOR DISTRICT 6 VACANCY
    The Board of Education discussed that no applications have been received to fill the vacancy for Director District 6. Information will remain on the website and distributed through various social medina outlets, as well as communication will be sent to the school families that are within that boundary area. The Board also directed the Board secretary to research and provide information regarding Board Member Compensation.
14. SCHEDULE OF MEETINGS
    November 13, 2024 5:30 p.m. Study Session
    7:00 p.m. Regular Meeting
    Lois Lesser Board and Conference Room
    1850 Egbert Street, Suite 120
    Brighton, CO 80601
    **Note: Only regular meeting of the month due to fall break.
    December 5-8, 2024 Colorado Association of School Boards Conference (CASB)
    The Broadmoor
    1 Lake Avenue
    Colorado Springs, CO 80906
    December 11, 2024 5:30 p.m. Study Session
    7:00 p.m. Regular Meeting
    Lois Lesser Board and Conference Room
    1850 Egbert Street, Suite 120
    Brighton, CO 80601
    **Note: Only regular meeting of the month due to winter break.
    December 21, 2024 9:00 a.m. to 12:00 p.m.
    Board of Education Retreat and CASB Conference Debrief
    Educational Service Center or Lois Lesser Board Room
    **Note – Newly Added Meeting
15. BOARD MEETING EVALUATION The next quarterly meeting evaluation will occur at the December 11, 2024 meeting. Director Thomas will present the evaluation. This will bring the evaluation schedule to the regular December, March, June and September schedule.
16. CLOSING COMMENTS: Director Wilhelm notified the Board of Education that she will be arriving at the December 11, 2024 regular meeting at approximately 7:00 p.m. and will possibly miss the 5:30 p.m. study session that evening.
17. ADJOURNMENT: 8:37 p.m.