Board of Education - September 25, 2024 - Agenda, Minutes

Dinner will be provided.

1. Call to order Vice-President Thomas
2. Planning Session Debrief and Preparation for the Linkage meeting with Community Partners Vice-President Thomas
3. Communication to Board Members Vice-President Thomas
4. Agenda Review Vice-President Thomas
5. Adjourn Vice-President Thomas

Date of Notice: September 19, 2024

Dinner was provided.

1. Call to order: 5:51 p.m.
   Director Carbajal, Director Conn, Director Thomas, Director Trujillo and Director Wilhelm were present for the entire study session. Director Green and Director Jensen were absent from the entire study session.
2. Planning Session Debrief and Preparation for the Linkage meeting with Community Partners
3. Communication to Board Members
4. Agenda Review
5. Adjourn: 6:35 p.m.

1. CALL TO ORDER Vice-President Thomas
   All matters noticed on this agenda, in any category, may be considered for action as listed. Any item not so noticed may not be considered. Items listed on this agenda may be considered in any order, at the discretion of the chairperson.
2. PLEDGE OF ALLEGIANCE Vice President Thomas
   ROLL CALL FOR ATTENDANCE (Policy Reference: 2.C) Vice-President Thomas
3. COMMITMENT TO GOVERNING STYLE Vice-President Thomas
   The Board will govern lawfully, observing Policy Governance principles, with an emphasis on (a) outward vision rather than internal preoccupation, (b) encouragement of diversity in viewpoints, (c) strategic leadership more than administrative detail, (d) clear distinction of Board and chief executive roles, (e) collective rather than individual decisions, (f) future rather than past or present, and (g) governing proactively rather than reactively.
4. APPROVAL OF AGENDA Vice-President Thomas
   Recommended motion: “Move to approve the agenda dated September 25, 2024 as presented.”
   ROLL CALL FOR VOTE (Policy Reference: 2.C) Vice-President Thomas
5. STUDENT ADVISORY COUNCIL MONTHLY REPORT Superintendent Pierce
   Members of the student advisory council will present information regarding school activities.
6. SUPERINTENDENT’S REPORT Superintendent Pierce
   Superintendent Will Pierce will report on activities throughout the District.
7. MATTERS OF PUBLIC COMMENT Vice-President Thomas
   The Board will now hear public comment on the following topics that have been indicated on the sign-in sheet. A reminder that this Board meeting is a business meeting held in public not a public meeting. The Board hears public comment to learn about the preferences and concerns of our community. Therefore, tonight we will listen. We are prohibited by state law to take any action on the items because law requires formal public notice prior to any action on an agenda item. During our next meeting, if appropriate, we will consider your comments in our discussion, and we will ask that the Superintendent attempt to find an answer for any of your questions by that time.
   The Board welcomes the comments of our community members, but to ensure that everyone will have an opportunity to participate, we have a few ground rules we ask you to follow:
   • Anyone intending to address the Board should sign the speaker sign-in sheet. I will call speakers in the order in which they signed in.
   • Speakers’ comments are limited to three minutes.
   • If more than one person wishes to speak on the same topic, we ask that the speaker limit their comments to only new information. We ask that you do not repeat views already expressed by other speakers, although we cannot prevent you from doing so.
   • We ask you to refrain from making complaints or negative comments against individual students or District employees; however, we cannot prevent you from doing so. Such complaints and comments should be addressed first at the classroom or school level, and then if still unresolved, to the Superintendent.
   • Disturbing good order by inappropriate language or gestures is grounds for removal from the meeting. We thank you in advance for your participation tonight.
8. CONSENT AGENDA (Policy References: 2.C) Vice-President Thomas
   All matters listed under Consent Agenda are operational matters about which the Board has governing policies, implementation of which is delegated to the Superintendent. They will be enacted in one motion by category in the order listed below. There will be no discussion of these items prior to the time the Board of Directors vote on the motion, unless members of the board, staff or public, request specific items to be discussed separately and/or removed from this section.
   Any member of the public who wishes to discuss Consent Agenda items should notify the Vice-President of the Board at the time requested and be recognized by invitation of the Vice-President to address the Board.
   
   1. Approval of Board of Education minutes dated August 28, 2024 Study Session and Regular Meeting, and September 11, 2024 Planning Session. (Enclosures)
   2. Approval of personnel items on memorandum dated September 18, 2024 (Confidential Enclosures) Recommended Motion: “Move to approve the consent agenda as presented.”
   ROLL CALL FOR VOTE (Policy Reference: 2.C) Vice-President Thomas
9. GOVERNANCE PROCESS THAT SUPPORTS OUR GLOBAL GOALS Vice-President Thomas
   
   1. Ownership Linkage – Members: Director Carbajal and Director Conn
   2. Board Education – Members: Director Conn and Director Thomas
   3. Board Committees
      1. Facility Planning Advisory Committee – Member: Director Green
      2. Capital Facility Fee Foundation – Members: Director Conn, Director Green, and Director Trujillo
      3. Rocky Mountain Risk – Member: Director Carbajal
      4. The 27J Believers – Members: Director Green and Director Thomas
      5. Commerce City and School District 27J Use Tax Committee – Members: Director Green and Director Wilhelm
      6. 2015/2021 Bond Oversight Committee – Members: Director Jensen and Director Thomas
      7. 2022 Mill Levy Override Oversight Committee – Members: Director Thomas and Director Wilhelm
      8. Brighton Youth Commission – Member: Director Jensen
   4. Other Matters of Information for the Board
10. EXPECTATIONS OF THE BOARD (Policy Reference 4.E) Superintendent Pierce
    
    1. Board acts to accept/reject the following reports due/submitted since last meeting. (ADDENDUM “A”) None at this time.
    2. Executive Director of Learning Services Karla Reider will present the Expectation of the Board Report through 1.3 School Academic Dashboard. (Separate Enclosure) Recommended motion: “Move to accept the Expectations of the Board Report through 1.3 School Academic Dashboard as conveying reasonable interpretation of the executive limitations.” ROLL CALL FOR VOTE (Policy Reference: 2.G.1) Vice-President Thomas
    3. Charter Liaison and Prairie Vista Youth Services Center Principal Kenlyn Newman will present the Expectation of the Board Report through 3.J Charter Schools. (Separate Enclosures) Recommended motion: “Move to accept the Expectations of the Board Report through 3.J Charter Schools as conveying reasonable interpretation of the executive limitations.”
       ROLL CALL FOR VOTE (Policy Reference: 2.G.1) Vice-President Thomas
    4. Policy Review Schedule i. September 25, 2024 1.3 School Academic Dashboard 3.J Charter Schools ii. October 23, 2024 3.D Financial Condition & Activities Internal Board of Education Regular Meeting 9-25-24 iii. November 13, 2024 3.H Emergency Executive Succession iv. December 11, 2024 3.I Board Awareness and Support 3.D External Financial Condition & Activities v. January 22, 2025 3.C Treatment of Faculty/Staff/Volunteers 3.D Internal Financial Condition and Activities vi. February 26, 2025 1.1 Graduation Rate 1.2 Post Secondary Readiness (3E’s) 3.B Treatment of Parents/Guardians vii. March 12, 2025 1.4 School Social Emotional Learning Dashboard (Good Humans) 3.G Compensation & Benefits viii. April 23, 2025 3.E Asset Protection ix. May 28, 2025 3.A Treatment of Students/Public x. June 11, 2025 3.F Financial Planning/Budgeting xi. August 27, 2025 3.0 Global Executive Constraint
11. RESOLUTION FOR VOTER REGISTRATION OF HIGH SCHOOL STUDENTS Vice-President Thomas The Board of Education will consider approving Resolution Number Two 2024-2025 approving the voter registration of 27J Schools High School Students. (Enclosure) The resolution may be read at this time. Recommended motion: “Move to approve Resolution Number Two 2024-2025 as presented.” ROLL CALL FOR VOTE (Policy Reference: 2.G.1) Vice-President Thomas
12. BOARD MEMBER RESIGNATION Vice President Thomas Per Colorado Revised Statutes 22-31-129 (c) A school director office shall be deemed to be vacant upon the occurrence of the following event prior to the expiration of the term of office: c. If the person who was duly elected or appointed submits a written resignation to the Board of Education and such resignation has been duly accepted by the Board of Education. A written resignation was received from Director Annie Jensen, resigning her position as director of District 6. Per Colorado Revised Statute 22-31-129 (2) at the next Board of Education meeting the Board will adopt a resolution declaring a vacancy in the school director office. This resolution will be approved at the October 9, 2024 meeting. Recommended motion: “…move to accept the resignation of Board Member Annie Jensen.” ROLL CALL FOR VOTE (Policy Reference:2.G.1) Vice President Thomas
13. SCHEDULE OF MEETINGS
    October 9, 2024 5:30 p.m. Linkage Meeting with Community Partners
    Lois Lesser Board and Conference Room
    1850 Egbert Street, Suite 120
    Brighton, CO 80601
    October 23, 2024 5:30 p.m. Study Session
    7:00 p.m. Regular Meeting
    
    Lois Lesser Board and Conference Room
    1850 Egbert Street, Suite 120
    Brighton, CO 80601
    October 29, 2024 5:30 p.m. 5th Tuesday – Joint Meeting with City Council Members
    Host and Location are To Be Determined
    November 13, 2024 5:30 p.m. Study Session
    7:00 p.m. Regular Meeting
    Lois Lesser Board and Conference Room
    1850 Egbert Street, Suite 120
    Brighton, CO 80601
    **Note: Only regular meeting of the month due to fall break.
    
14. BOARD MEETING EVALUATION
    Director Conn will present the quarterly meeting evaluation at the October 23, 2024 meeting. This evaluation is postponed for one month due to the June’s meeting evaluation being presented at last month’s meeting.
15. CLOSING COMMENTS
16. ADJOURNMENT

Date of Notice: September 19, 2024
Reposted: September 24, 2024 Adding Board Member Resignation

1. CALL TO ORDER: 7:01 p.m.
2. PLEDGE OF ALLEGIANCE Director Conn, Director Thomas, Director Trujillo, and Director Wilhelm were present for the entire regular meeting. Director Carbajal, Director Green and Director Jensen were absent from the entire regular meeting.
3. COMMITMENT TO GOVERNING STYLE
   Director Thomas read the following statement: The Board will govern lawfully, observing Policy Governance principles, with an emphasis on (a) outward vision rather than internal preoccupation, (b) encouragement of diversity in viewpoints, (c) strategic leadership more than administrative detail, (d) clear distinction of Board and chief executive roles, (e) collective rather than individual decisions, (f) future rather than past or present, and (g) governing proactively rather than reactively.
4. APPROVAL OF AGENDA
   Motion by Director Trujillo, seconded by Director Wilhelm to approve the revised agenda moving item number Six Superintendent Report and Number Nine Governance Process after Item Number 12 Board Member Resignation. Roll Call Vote: all ayes
5. STUDENT ADVISORY COUNCIL MONTHLY REPORT
   Members of the student advisory council presented information regarding school activities, and an update on their advisory project to the Board.
6. MATTERS OF PUBLIC COMMENT
   Name In/Out of District Topic
   Patrick Riley In District Concerns with RRHS
   Janine Runfola In District Literacy
   A full recording of the public comments is available at www.sd27j.org
7. CONSENT AGENDA
   Motion by Director Wilhelm seconded by Director Conn to approve the consent agenda as presented. Roll Call Vote: all ayes
   1. Approval of Board of Education minutes dated August 28, 2024 Study Session and Regular Meeting, and September 11, 2024 Planning Session
   2. Approval of personnel items on memorandum dated September 18, 2024
8. EXPECTATIONS OF THE BOARD
   1. Board acts to accept/reject the following reports due/submitted since last meeting. (ADDENDUM “A”) None at this time.
   2. Executive Director of Learning Services Karla Reider presented the Expectation of the Board Report through 1.3 School Academic Dashboard. Motion by Director Trujillo, seconded by Director Conn to accept the Expectations of the Board Report through 1.3 School Academic Dashboard as conveying reasonable interpretation of the executive limitations. Roll Call Vote: all ayes
   3. Charter Liaison and Prairie Vista Youth Services Center Principal Kenlyn Newman presented the Expectation of the Board Report through 3.J Charter Schools.
      Motion by Director Trujillo, seconded by Director Wilhelm to accept the Expectations of the Board Report through 3.J Charter Schools as conveying reasonable interpretation of the executive limitations. Roll Call Vote: all ayes
   4. Policy Review Schedule
      1. September 25, 2024 1.3 School Academic Dashboard
         3.J Charter Schools
      2. October 23, 2024 3.D Financial Condition & Activities Internal
      3. November 13, 2024 3.H Emergency Executive Succession
      4. December 11, 2024 3.I Board Awareness and Support
         3.D External Financial Condition & Activities
      5. January 22, 2025 3.C Treatment of Faculty/Staff/Volunteers
         3.D Internal Financial Condition and Activities
      6. February 26, 2025 1.1 Graduation Rate
         1.2 Post Secondary Readiness (3E’s)
         3.B Treatment of Parents/Guardians
         vii. March 12, 2025 1.4 School Social Emotional Learning Dashboard
         (Good Humans) 3.G Compensation & Benefits
      7. viii. April 23, 2025 3.E Asset Protection
         ix. May 28, 2025 3.A Treatment of Students/Public
         x. June 11, 2025 3.F Financial Planning/Budgeting
         xi. August 27, 2025 3.0 Global Executive Constraint
9. RESOLUTION FOR VOTER REGISTRATION OF HIGH SCHOOL STUDENTS
   The Board of Education considered approving Resolution Number Two 2024-2025 approving the voter registration of 27J Schools High School Students.
   The resolution was read by Director Wilhelm.
   Motion by Director Thomas, seconded by Director Conn to approve Resolution Number Two 2024-2025 as presented. Roll Call Vote: all ayes\
10. BOARD MEMBER RESIGNATION
    Per Colorado Revised Statutes 22-31-129 (c) A school director office shall be deemed to be vacant upon the occurrence of the following event prior to the expiration of the term of office: c. If the person who was duly elected or appointed submits a written resignation to the Board of Education and such resignation has been duly accepted by the Board of Education. A written resignation was received from Director Annie Jensen, resigning her position as director of District 6. Per Colorado Revised Statute 22-31-129 (2) at the next Board of Education meeting the Board will adopt a resolution declaring a vacancy in the school director office. This resolution will be approved at the October 9, 2024 meeting. Director Thomas read a public statement that was submitted by Director Jensen, explaining her resignation reason.
    Motion by Director Wilhelm seconded by Director Conn to accept the resignation of Board Member Annie Jensen. Roll Call Vote: all ayes
11. SUPERINTENDENT’S REPORT
    Superintendent Will Pierce reported on activities throughout the District. Director Conn left the meeting at 8:28 p.m.
12. GOVERNANCE PROCESS THAT SUPPORTS OUR GLOBAL GOALS
    1. Ownership Linkage – Members: Director Carbajal and Director Conn: Director Thomas explained that the linkage meeting on October 9, 2024 will be with Community Partners.
    2. Board Education – Members: Director Conn and Director Thomas: Director Thomas explained that the education sessions will be synchronized with the Board of Education Linkage meeting for debriefing and prepare for future groups.
    3. Board Committees
       1. Facility Planning Advisory Committee – Member: Director Green: No report
       2. Capital Facility Fee Foundation – Members: Director Conn, Director Green, and Director Trujillo: Director Trujillo reported that the members approved the June, July and August financial statements, minutes of June 6, 2024 and draw requests.
       3. Rocky Mountain Risk – Member: Director Carbajal: No report
       4. The 27J Believers – Members: Director Green and Director Thomas: Director Thomas explained that the nominations have been distributed and the award will be distributed at the October 23, 2024 meeting.
       5. Commerce City and School District 27J Use Tax Committee – Members: Director Green and Director Wilhelm: No meeting has occurred since the last Board of Education meeting.
       6. 2015/2021 Bond Oversight Committee – Members: Director Jensen and Director Thomas: Director Thomas reported the committee received information about the District Traunch process, and they received an update about The STEAD School’s program.
       7. 2022 Mill Levy Override Oversight Committee – Members: Director Thomas and Director Wilhelm: No meeting has occurred since the last Board of Education meeting.
       8. Brighton Youth Commission – Member: Director Jensen: No report
    4. Other Matters of Information for the Board: None
13. SCHEDULE OF MEETINGS
    October 9, 2024 5:30 p.m. Linkage Meeting with Community Partners
    Lois Lesser Board and Conference Room
    1850 Egbert Street, Suite 120
    Brighton, CO 80601
    October 23, 2024 5:30 p.m. Study Session
    7:00 p.m. Regular Meeting
    Lois Lesser Board and Conference Room
    1850 Egbert Street, Suite 120
    Brighton, CO 80601
    October 29, 2024 5:30 p.m. 5th Tuesday – Joint Meeting with City Council Members
    Host and Location are To Be Determined
    November 13, 2024 5:30 p.m. Study Session
    7:00 p.m. Regular Meeting
    Lois Lesser Board and Conference Room
    1850 Egbert Street, Suite 120
    Brighton, CO 80601
    **Note: Only regular meeting of the month due to fall break.
    
14. BOARD MEETING EVALUATION
    Director Conn will present the quarterly meeting evaluation at the October 23, 2024 meeting. This evaluation is postponed for one month due to the June’s meeting evaluation being presented at last month’s meeting.
15. CLOSING COMMENTS: Director Wilhelm reported that she may not be in attendance at the October 23, 2024 meeting.
16. ADJOURNMENT: 8:40 p.m.