Personnel Records and Files: GBJ

The Superintendent is authorized and directed to develop and implement a comprehensive and efficient system of personnel records under the following guidelines:

1. The personnel folder for each employee, certificated and classified, shall be accurately maintained in the district administrative office. Personnel records shall include home addresses and telephone numbers, financial information, and other information maintained because of the employer-employee relationship.
2. All personnel records of individual employees shall be considered confidential except for the information listed below. They shall not be open for public inspection. The superintendent and his designees shall take the necessary steps to safeguard against unauthorized use of all confidential material.
3. Each employee shall have the right, upon request, to review the contents of his/her own personnel file, with the exception of references and recommendations provided to the district on a confidential basis by universities, colleges or persons not connected with the district.
4. The following information in personnel records and files shall be available for public inspection:
   • Applications of past or current employees
   • Employment agreements
   • Any amount paid or benefit provided incident to termination of employment
   • Performance ratings except for teacher evaluations as noted below
   • Any compensation including expense allowances and benefits
5. The evaluation report of certificated personnel, with the exception of the superintendent and all public records used in preparing the evaluation report, shall be confidential and available only to the evaluate, to the administrators who supervise his/her work, and to a hearing officer conducting a dismissal hearing or a court reviewing a dismissal decision.
6. A written evaluation or any other personnel record shall not reflect any good faith actions of any employee which were in compliance with the district's discipline code.
7. Lists of district employee's names and address shall not be released for general public use.
8. Personnel records shall be available upon request to the Superintendent.
9. District employees’ medical records shall be kept in separate files and shall be kept confidential in accordance with applicable law and district policy

 

Adopted October 14, 1975

Revised 1978

Revised to conform with practice:  January 24, 1984      

Revised March 10, 1987

Revised March 8, 1988

Revised February 11, 1992

Revised May 25, 1993

Revised January 13, 2011

Revised February 10, 2014

 

LEGAL REF:

 

C.R.S. 22-9-109

C.R.S. 24-72-202 (4.5)

C.R.S. 24-72-204

 

CONTRACT REF:

 

  BEA Master Agreement, Article 15, Personnel Files

CCSEA Master Agreement, Article 9, Classified Records

 

CROSS REF:

 

CBIA* Evaluation of the Superintendent

JK, Student Discipline

KDB, Public's Right to Know/Freedom of Information