Policy 2.C– AGENDA PLANNING

Date Adopted: January 27, 2009

Date Revised: April 24, 2012, May 26, 2015, September 26, 2018, December 14, 2022

The Board will prepare and follow an annual work plan that (1) completes a re-exploration of Goals policies annually and (2) continually improves board performance through Board education, enriched input and deliberation.

Accordingly:

1. The Board’s annual planning cycle will conclude each year on the last day of March so that administrative planning and budgeting can be based on accomplishing a one-year segment of the Board’s most recent statement of long-term Goals.
2. The cycle will start with the Board’s development of its agenda for the next year.
   a) The Board will identify its priorities for Goals and other issues to be resolved in the coming year, and will identify information gathering necessary to fulfill its role. This may include consultations with selected groups in the ownership, other methods of gaining ownership input, governance education, and other education related to Goals issues, (e.g. presentations by futurists, advocacy groups, demographers, other providers, staff, etc.).
   b) The President in conjunction with the Vice President will, at the commencement of the Board’s annual planning cycle, prepare and present for the Board’s consideration a tentative agenda plan for the following year’s meetings.
3. The President will determine the agenda for any particular meeting, although Board members may request or recommend any appropriate matters for Board consideration.
   a) A Board member may recommend or request a matter for Board discussion by submitting the item to the President at least 10 days prior to the scheduled Board meeting.
   b) The meeting agenda and packet are to be received by Board members at least 6 days prior to the scheduled Board meeting.
   c) By an affirmative vote of a majority of those present at a meeting, additional matters, for informational purposes only, may be added to the agenda of any Board meeting. No items intended for action may be placed on a board agenda without the provision of notice to the public.
   d) Agenda Format
   1. CALL TO ORDER
   2. PLEDGE OF ALLEGIANCE
   3. ROLL CALL (Policy Reference: 2.G.1)
   4. COMMITMENT OT GOVERNING STYLE
   5. APPROVAL OF AGENDA
   6. PRESENTATIONS TO THE BOARD
   7. SUPERINTENDENT’S REPORT/STUDENT ADVISORY COUNCIL REPORTS/2021 BOND OVERSIGHT COMMITTEE/2022 MILL LEVY OVERSIGHT COMMITTEE REPORTS
   8. MATTERS OF PUBLIC COMMENT
   9. CONSENT AGENDA (Policy References: 2.C.4)
   10. GOVERNANCE PROCESS/BOARD REPORTS
       a. Ownership Linkage (2.l.1)
       b. Education (2.l.2)
       c. Additional Committees
   11. EXPECTATION OF THE BOARD REPORTS (Policy Reference 4.E) NOTE
   12. MATTERS OF INFORMATION/ACTION ITEMS
   13. SCHEDULE OF MEETINGS
   14. CLOSING COMMENTS
   15. ADJOURNMENT
4. The Board will attend to consent agenda items (those items delegated to the Superintendent yet required by law or contract to be Board-approved) as expeditiously as possible.
5. The Board will determine by vote whether a majority of members judge each Expectations of the Board report to have demonstrated fulfillment of a reasonable interpretation of the applicable policy.
6. Superintendent remuneration will be decided during the month of October (to be effective July 1), based on a review of the Board’s judgments of Expectations of the Board reports received during the last year. Board will conduct an annual evaluation, in October, in addition to judgments of expectation reports.